---
title: "Student Accommodation, Conference/Event, Delivered Catering & Hotel Management System(s) & Associated Services"
ocid: "ocds-r6ebe6-0000695677"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000695677"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000695677.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000695677.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "APUC LTD"
published: "2023-03-03"
---

# Student Accommodation, Conference/Event, Delivered Catering & Hotel Management System(s) & Associated Services

Buyer: APUC LTD  
Current stage: Award  
OCID: ocds-r6ebe6-0000695677

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## Summary

The procurement process for the Student Accommodation, Conference/Event, Delivered Catering & Hotel Management System(s) & Associated Services is being carried out by APUC Ltd, a central purchasing body based in Stirling, UK. This tender falls under the 'services' category and is at the 'award' stage. The deadline for this tender was on 3rd March 2023. The buying organisation has set up a Framework Agreement accessible to various UK procurement consortia. The procurement method used is an open procedure.

This tender presents growth opportunities for businesses providing services related to Student Accommodation Management, Conference/Event Management, Catering, and Hotel Management Systems. SMEs with expertise in system implementation, migration support, maintenance, hosting, and configuration can compete effectively. The transparent nature of the open procedure enhances accessibility for businesses seeking to expand their market presence within the education sector in the UK.

## Notice

The Authority has put in place a Framework Agreement for Student Accommodation, Conference/Event, Catering & Hotel Management System(s) and Associated Services. The Agreement is open to the members of Advanced Procurement for Universities and Colleges (APUC Limited) and other UK procurement consortia as listed below: London Universities Purchasing Consortium and its members (LUPC) North Western Universities Purchasing Consortium and its members (NWUPC) North Eastern Universities Purchasing Consortium and its members (NEUPC) Higher Education Purchasing Consortium Wales and its members HEPCW Southern Universities Purchasing Consortium its members (SUPC)

### Lot Information

Lot 1 - Student Accommodation Management Systems

The scope of Lot 1 is the supply and delivery of Student Accommodation Management Systems for Universities and Colleges in Scotland and the wider UK, as detailed in Appendix E - List of Institutions. Potential Services include, but are not limited to: system implementation, migration support, support and maintenance, hosting, configuration and development if required by Institutions.. Economic operators may have been excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements.

Lot 2 - Conference / Event Management Systems

The scope of Lot 2 is the delivery of Conference / Event Management Systems for Universities and Colleges in Scotland and the wider UK, as detailed in Appendix E - List of Institutions. Potential Services include, but are not limited to: system implementation; migration support; support and maintenance; hosting; configuration and development if required by Institutions.. Economic operators may have been excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements.

Lot 4 - Hotel Management Systems

The scope of Lot 4 is the supply and delivery of Hotel Management Systems for Universities and Colleges in Scotland and the wider UK, as detailed in Appendix E - List of Institutions. Potential Services include, but are not limited to: system implementation; migration support; support and maintenance; hosting; configuration and development if required by Institutions.. Economic operators may have been excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements.

Lot 5 - Multi-Functional System

The scope of Lot 5 is the supply and delivery of a Multi-Functional System which includes Student Management system, Conference/Event Management system, Delivered Catering system and Hotel Management System functionalities for Universities and Colleges in Scotland and the wider UK, as detailed in Appendix E - List of Institutions. Potential Services include, but are not limited to: system implementation; migration support; support and maintenance; hosting; configuration and development if required by Institutions.. Economic operators may have been excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements.

Lot 3 - Delivered Catering Management Systems

The scope of Lot 3 is the delivery of Delivered Catering Management Systems for Universities and Colleges in Scotland and the wider UK, as detailed in Appendix E - List of Institutions. Potential Services include, but are not limited to: system implementation; migration support; support and maintenance; hosting; configuration and development if required by Institutions.. Economic operators may have been excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR472802 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Mar 2023 |
| Submission deadline | 15 Aug 2022 |
| Future notice date | Not specified |
| Award date | 31 Oct 2022 |
| Contract period | Not specified |
| Recurrence | 48 months |

## Values

| Field | Value |
| --- | --- |
| Tender value | £40,000,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | APUC LTD |
| Locality | STIRLING |
| Post town | Falkirk and Stirling |
| Postcode | FK8 2DZ |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM0 Eastern Scotland |
| ITL 3 | TLM02 Perth and Kinross, and Stirling |
| Local authority | Stirling |
| Electoral ward | Stirling East |
| Westminster constituency | Stirling and Strathallan |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 5 |
| Supplier names | APTUS SYSTEMS LTD T/A SPOONFED; BEDDESKCHAIR; DISPACE TECHNOLOGY; IVVY; KINETIC SOLUTIONS |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 48611000 - Database software package
- 72000000 - IT services: consulting, software development, Internet and support
- 72261000 - Software support services

## Release History

- 3 Mar 2023 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR472802
- 5 Jul 2022 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL453433

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL453433
  Student Accommodation, Conference/Event, Delivered Catering & Hotel Management System(s) & Associated Services - The Authority is seeking Contractor(s) for a Student Accommodation, Conference/Event, Catering & Hotel Management System(s) and Associated Services Framework Agreement. The Agreement will be open to the members of Advanced Procurement for Universities and Colleges (APUC Limited) and other UK procurement consortia as listed below: London Universities Purchasing Consortium and its members (LUPC) North Western Universities Purchasing Consortium and its members (NWUPC) North Eastern Universities Purchasing Consortium and its members (NEUPC) Higher Education Purchasing Consortium Wales and its members HEPCW Southern Universities Purchasing Consortium its members (SUPC)
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR472802
  Student Accommodation, Conference/Event, Delivered Catering & Hotel Management System(s) & Associated Services - The Authority has put in place a Framework Agreement for Student Accommodation, Conference/Event, Catering & Hotel Management System(s) and Associated Services. The Agreement is open to the members of Advanced Procurement for Universities and Colleges (APUC Limited) and other UK procurement consortia as listed below: London Universities Purchasing Consortium and its members (LUPC) North Western Universities Purchasing Consortium and its members (NWUPC) North Eastern Universities Purchasing Consortium and its members (NEUPC) Higher Education Purchasing Consortium Wales and its members HEPCW Southern Universities Purchasing Consortium its members (SUPC)

## Notice URLs

- http://
- http://ucsp.ac.uk/
- http://www.apuc-scot.ac.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000695677
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000695677. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000695677.json.