--- title: "Timetabling and Exam Software (SaaS)" ocid: "ocds-r6ebe6-0000698259" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000698259" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000698259.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000698259.json" source: "Public Contracts Scotland" current_stage: "Tender" buyer: "UNIVERSITY OF EDINBURGH" published: "2022-06-24" --- # Timetabling and Exam Software (SaaS) Buyer: UNIVERSITY OF EDINBURGH Current stage: Tender OCID: ocds-r6ebe6-0000698259 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000698259) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000698259.json) ## Summary The University of Edinburgh is currently conducting a tender process for "Timetabling and Exam Software (SaaS)" as part of their efforts to implement a new cloud-based timetabling solution for both teaching and examinations. This procurement falls under the services category with a total contract value of £2,260,000. The tender process, which is in the active stage, allows electronic submissions and has a closing date for submissions set for 1st August 2022 at 12:00 UTC. The implementation of the new system aims to enhance business service continuity for approximately 35,000 taught students, providing scalability and flexibility in timetabling needs across various campuses in Edinburgh, including the Central Campus, Easter Bush, BioQuarter, and Western General Hospital Campuses. This tender presents a significant opportunity for businesses specialising in software as a service (SaaS) and educational technology solutions to expand their market presence. Firms with experience in developing comprehensive scheduling systems and a proven track record of delivering projects for educational institutions would be particularly well-suited to compete. Given the scale and critical nature of the project, bidding companies should be prepared to demonstrate their capacity to meet rigorous selection criteria, including the provision of recent audited accounts and financial stability ratios, while also adhering to a contract period that may extend to 12 years with possible renewals. ## Notice The University of Edinburgh wishes to implement a new, cloud based timetabling SAAS for both teaching and exams. ### Lot Information Lot 1 The University wishes to implement a new, cloud based timetabling SAAS for both teaching and exams. The current solution which was procured in 2011 is nearing end of life. Timetabling systems are critical to the central timetabling and exams service, to enable multiple services for resource booking, as well as scheduling and publication of student timetables for the 35,000 taught students (UG & PGT). The project will ensure business service continuity for Students and Staff. It will provide scalability in number and variety of teaching activities and number of room bookings across the University. The project will also make it easier to support more flexible timetabling requirements stemming from Curriculum Transformation. Renewal: An initial term of 48 months plus optional contract extensions of up to 72 months are envisaged. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN452274 | | Notice type | OJEU - F2 - Contract Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Jun 2022 | | Submission deadline | 1 Aug 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £2,260,000 | | Lots value | £2,260,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF EDINBURGH | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH1 1HT | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | City Centre | | Westminster constituency | Edinburgh East and Musselburgh | | Delivery location | TLM75 City of Edinburgh | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72000000 - IT services: consulting, software development, Internet and support - 72416000 - Application service providers ## Release History - 24 Jun 2022 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN452274 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN452274 Timetabling and Exam Software (SaaS) - The University of Edinburgh wishes to implement a new, cloud based timetabling SAAS for both teaching and exams. ## Notice URLs - http://www.ed.ac.uk/schools-departments/procurement/supplying - http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000698259 - https://www.publictendersscotland.publiccontractsscotland.gov.uk/ - https://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-court ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000698259. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000698259.json.