---
title: "Workspace Management System for SPS Headquarters"
ocid: "ocds-r6ebe6-0000699927"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000699927"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000699927.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000699927.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "SCOTTISH PRISON SERVICE"
published: "2022-07-15"
---

# Workspace Management System for SPS Headquarters

Buyer: SCOTTISH PRISON SERVICE  
Current stage: Award  
OCID: ocds-r6ebe6-0000699927

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## Summary

The procurement process for the Workspace Management System was conducted by the Scottish Prison Service, which is based in Edinburgh, UK. The project aims to facilitate staff operations at the new SPS Headquarters, set to open in October 2022, by providing a system that enables the booking of desks, meeting rooms, lockers, and parking. This service procurement is currently complete, with the award process noted on 15th July 2022. The contract, valued at £40,500, was signed on 24th May 2022, following a competitive tender process that received five bids.

This tender presents a significant opportunity for businesses specialising in workspace management technology, particularly those that can provide integrated solutions that link with existing platforms like Microsoft Office 365. Smaller and medium enterprises (SMEs) with expertise in software development, user experience design, and facility management services would be well-suited to compete. This project not only aligns with the growing trend of hybrid working but also underscores the need for innovative and efficient office solutions in the public sector.

## Notice

SPS is relocating to a new HQ site in October 2022. There is reduced floor space available at the new site and in order to avoid over-occupation of the new office SPS has a requirement for a workspace management system to enable staff to book facilities and make the best use of hybrid working. The system will allow staff to book desks, meeting rooms, lockers and parking spaces from both a mobile app and desktop and will link in with Microsoft Office 365. It requires to be easily accessible by staff, require minimal coordination and provide a range of management information to maximise the benefits to be gained from the system.

### Lot Information

Lot 1

SPS is relocating to a new HQ site in October 2022. There is reduced floor space available at the new site and in order to avoid over-occupation of the new office SPS has a requirement for a workspace management system to enable staff to book facilities and make the best use of hybrid working. The system will allow staff to book desks, meeting rooms, lockers and parking spaces from both a mobile app and desktop and will link in with Microsoft Office 365. It requires to be easily accessible by staff, require minimal coordination and provide a range of management information to maximise the benefits to be gained from the system.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL454091 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Jul 2022 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 24 May 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £40,500 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SCOTTISH PRISON SERVICE |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH12 9HW |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Drum Brae/Gyle |
| Westminster constituency | Edinburgh West |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CONDECO |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72212517 - IT software development services
- 72263000 - Software implementation services

## Release History

- 15 Jul 2022 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL454091

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL454091
  Workspace Management System for SPS Headquarters - SPS is relocating to a new HQ site in October 2022. There is reduced floor space available at the new site and in order to avoid over-occupation of the new office SPS has a requirement for a workspace management system to enable staff to book facilities and make the best use of hybrid working. The system will allow staff to book desks, meeting rooms, lockers and parking spaces from both a mobile app and desktop and will link in with Microsoft Office 365. It requires to be easily accessible by staff, require minimal coordination and provide a range of management information to maximise the benefits to be gained from the system.

## Notice URLs

- http://
- http://www.sps.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000699927

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000699927. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000699927.json.