---
title: "Renewable Heat Services-2023-SER051"
ocid: "ocds-r6ebe6-0000700098"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000700098"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000700098.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000700098.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "THE HIGHLAND COUNCIL"
published: "2023-09-04"
---

# Renewable Heat Services-2023-SER051

Buyer: THE HIGHLAND COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000700098

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## Summary

The Highland Council has completed an award for the tender titled "Renewable Heat Services-2023-SER051." The Council is seeking a contractor to manage, operate, and maintain renewable heat and associated services across its estate. The contract, with a value of £28,701,093.18 GBP, started on August 28, 2023, and is active until September 5, 2026, with optional extensions. This opportunity falls under the services category and is of significant value, providing a chance for businesses in the renewable energy sector.

This tender by The Highland Council presents an opportunity for businesses involved in renewable energy services to grow and expand their operations. The contract focusses on managing heat provision, fuel delivery and supply, maintenance of biomass plant, and associated equipment. Businesses with expertise in renewable energy services, particularly in heat provision and biomass maintenance, are well-suited to compete in this procurement process. The contract duration allows for stable long-term business planning, with potential extensions providing further growth prospects for successful contractors.

## Notice

The Authority wishes to appoint one Contractor submitting the Most Economically Advantageous Tender (MEAT), to manage, operate and maintain renewable heat and associated services across the estate. The Contractor will be required to undertake the management of heat provision, which will include fuel delivery and supply, management and undertaking of the servicing, maintenance and repair of biomass plant, and associated equipment, including fuel storage facilities, ancillary equipment and plant controls. The contract specifically excludes the building heating system such as pipework and heaters and the Authority's Housing stock which is specifically excluded from the scope of the requirements described. The Contract shall commence on 06 September 2023 and will endure until 05 September 2026, with the option of multiple extensions to be extended by up to thirty-six (36) months, subject to mutual agreement. The option of multiple extensions may be exercised by the Authority giving written notice to the Contractor to that effect, not less than three (3) months before the contract would otherwise expire. The estimated annual value (based on historical data of approximately 35,000,000kWh heat consumption across the estate) is 5,800,000.00 GBP. Please note these are estimated and for guidance purposes only. Tenderers should note and consider the background of market conditions and decreasing public sector budgets and the need to target and achieve budgetary pressures against the current annual costs experienced by the Council for the Services provided by this Contract.

### Lot Information

Lot 1

The Authority wishes to appoint one Contractor submitting the Most Economically Advantageous Tender (MEAT), to manage, operate and maintain renewable heat and associated services across the estate. The Contractor will be required to undertake the management of heat provision, which will include fuel delivery and supply, management and undertaking of the servicing, maintenance and repair of biomass plant, and associated equipment, including fuel storage facilities, ancillary equipment and plant controls. The contract specifically excludes the building heating system such as pipework and heaters and the Authority's Housing stock which is specifically excluded from the scope of the requirements described. The Contract shall commence on 06 September 2023 and will endure until 05 September 2026, with the option of multiple extensions to be extended by up to thirty-six (36) months, subject to mutual agreement. The option of multiple extensions may be exercised by the Authority giving written notice to the Contractor to that effect, not less than three (3) months before the contract would otherwise expire. The estimated annual value (based on historical data of approximately 35,000,000kWh heat consumption across the estate) is 5,800,000.00 GBP. Please note these are estimated and for guidance purposes only. Tenderers should note and consider the background of market conditions and decreasing public sector budgets and the need to target and achieve budgetary pressures against the current annual costs experienced by the Council for the Services provided by this Contract.

Renewal: With the option of multiple extensions to be extended by up to thirty-six (36) months, subject to mutual agreement

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP487418 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Sep 2023 |
| Submission deadline | 13 Jul 2023 |
| Future notice date | Not specified |
| Award date | 28 Aug 2023 |
| Contract period | Not specified |
| Recurrence | Please refer to the tender documents. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £34,800,000 |
| Lots value | £34,800,000 |
| Awards value | Not specified |
| Contracts value | £28,701,093 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE HIGHLAND COUNCIL |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV3 5NX |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness West |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM6 Highlands and Islands |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ALTERNATIVE HEAT |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50000000 - Repair and maintenance services

## Release History

- 4 Sep 2023 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP487418
- 14 Jun 2023 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN481082

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=6
  3rd July 2023 - 4-Schedule-Of-Prices-And-Rates-SER051-2023vFinal-Protected
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=45
  3rd July 2023 - 4-Schedule-Of-Prices-And-Rates-SER051-2023vFinal-Protected-Update Beauly Primary School Removed
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=44
  28th June 2023 - SER051 - Sites with Back Up Boiler Plant
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=37
  28th June 2023 - Appendix-2.11-BalancedScoreCard&KPIs
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=43
  28th June 2023 - Appendix-2.11-BalancedScoreCard&KPIs
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=42
  26th June 2023 - Service Administrator
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=41
  26th June 2023 - Fuel Co-Ordinator
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=40
  26th June 2023 - Biomass Service Engineer
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=39
  26th June 2023 - Asset Service Engineer
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=38
  26th June 2023 - Accounts Administrator
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=30
  14th June 2023 - Appendix-2.11-BalancedScoreCard&KPIs
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=36
  14th June 2023 - Appendix-3.1-ContractorsContractManagementReport
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=35
  14th June 2023 - Appendix-2.16-ContractorCodeOfConduct
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=34
  14th June 2023 - Appendix-2.15-NotificationOfMeteringIncident
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=33
  14th June 2023 - Appendix-2.14-NamingConventionForPlant&Equipment
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=32
  14th June 2023 - Appendix-2.13-LogBook-SuggestedLayout
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=31
  14th June 2023 - Appendix-2.12-CallOutLog
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=29
  14th June 2023 - Appendix-2.10-SchoolHolidayDates-2023-24
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=28
  14th June 2023 - Appendix-2.9-NotificationOfConditionScoreLog
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=27
  14th June 2023 - Appendix-2.8-CCFMAccessArrangementsForm
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=26
  14th June 2023 - Appendix-2.7-PlanInPlaceLetter
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=25
  14th June 2023 - Appendix-2.6-HazardIdentificationAssessment
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=24
  14th June 2023 - Appendix-2.5-PaymentApplicationSummary
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=23
  14th June 2023 - Appendix-2.4-ListOfRHI-AccreditedMeters
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=22
  14th June 2023 - Appendix-2.3-MeterChange&RelocationProcess
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=21
  14th June 2023 - Appendix-2.2-ListOfPropertiesEquipment&ContactDetails
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=20
  14th June 2023 - Appendix-2.1-HCAreaMap
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=19
  14th June 2023 - SPD-Instructions-SER051-2023vFinal
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=5
  14th June 2023 - 4-Schedule-Of-Prices-And-Rates-SER051-2023vFinal
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=7
  14th June 2023 - 6-Schedule-Asset-Register-Instructions-SER051-2023vFinal
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=8
  14th June 2023 - 7-Schedule-Tender-Questionnaire(TQ)-SER051-2023vFinal
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=9
  14th June 2023 - 8-Schedule-Of-Non-Disclosure-Items-SER051-2023vFinal
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=10
  14th June 2023 - 9-Schedule-Of-Approved-Sub-Contractors-SER051-2023vFinal
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=11
  14th June 2023 - 10-Schedule-First-Employee-List(TUPE)-SER051-2023vFinal
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=12
  14th June 2023 - 11-Schedule-Guarantee-SER051-2023vFinal
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=13
  14th June 2023 - 12-Schedule-Variation-to-Contract-Form(VtC)-SER051-2023vFinal
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=14
  14th June 2023 - 13-Schedule-Details-Of-Contractor-And-Guarantor-SER051-2023vFinal
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=15
  14th June 2023 - 14-Schedule-Form-Of-Agreement(FoA)-SER051-2023vFinal
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=16
  14th June 2023 - CertificateOfBonaFideTendering-SER051-2023vFinal
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=17
  14th June 2023 - FormOfTender(FoT)-SER051-2023vFinal
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=18
  14th June 2023 - InvitationToTender(ITT)-SER051-2023vFinal
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=2
  14th June 2023 - 1-Schedule-Definitions-Draft-Contract-SER051-2023vFinal
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=3
  14th June 2023 - 2-Schedule-Specification-SER051-2023vFinal
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=4
  14th June 2023 - 3-Schedule-Administration-Instructions-SER051-2023vFinal
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481082&idx=1
  14th June 2023 - 1-Draft-Contract-Conditions-SER051-2023vFinal
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN481082
  Renewable Heat Services-2023-SER051 - The Authority wishes to appoint one Contractor submitting the Most Economically Advantageous Tender (MEAT), to manage, operate and maintain renewable heat and associated services across the estate. The Contractor will be required to undertake the management of heat provision, which will include fuel delivery and supply, management and undertaking of the servicing, maintenance and repair of biomass plant, and associated equipment, including fuel storage facilities, ancillary equipment and plant controls. The contract specifically excludes the building heating system such as pipework and heaters and the Authority's Housing stock which is specifically excluded from the scope of the requirements described. The Contract shall commence on 06 September 2023 and will endure until 05 September 2026, with the option of multiple extensions to be extended by up to thirty-six (36) months, subject to mutual agreement. The option of multiple extensions may be exercised by the Authority giving written notice to the Contractor to that effect, not less than three (3) months before the contract would otherwise expire. The estimated annual value (based on historical data of approximately 35,000,000kWh heat consumption across the estate) is 5,800,000.00 GBP. Please note these are estimated and for guidance purposes only. Tenderers should note and consider the background of market conditions and decreasing public sector budgets and the need to target and achieve budgetary pressures against the current annual costs experienced by the Council for the Services provided by this Contract.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP487418
  Renewable Heat Services-2023-SER051 - The Authority wishes to appoint one Contractor submitting the Most Economically Advantageous Tender (MEAT), to manage, operate and maintain renewable heat and associated services across the estate. The Contractor will be required to undertake the management of heat provision, which will include fuel delivery and supply, management and undertaking of the servicing, maintenance and repair of biomass plant, and associated equipment, including fuel storage facilities, ancillary equipment and plant controls. The contract specifically excludes the building heating system such as pipework and heaters and the Authority's Housing stock which is specifically excluded from the scope of the requirements described. The Contract shall commence on 06 September 2023 and will endure until 05 September 2026, with the option of multiple extensions to be extended by up to thirty-six (36) months, subject to mutual agreement. The option of multiple extensions may be exercised by the Authority giving written notice to the Contractor to that effect, not less than three (3) months before the contract would otherwise expire. The estimated annual value (based on historical data of approximately 35,000,000kWh heat consumption across the estate) is 5,800,000.00 GBP. Please note these are estimated and for guidance purposes only. Tenderers should note and consider the background of market conditions and decreasing public sector budgets and the need to target and achieve budgetary pressures against the current annual costs experienced by the Council for the Services provided by this Contract.

## Notice URLs

- http://
- http://www.highland.gov.uk/
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000700098
- https://www.alternativeheat.co.uk/
- https://www.publiccontractsscotland.gov.uk/
- https://www.scotcourts.gov.uk/the-courts/court-locations/inverness-sheriff-court-and-justice-of-the-peace-court

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000700098. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000700098.json.