---
title: "Provision of Electoral Services to the Returning Officer"
ocid: "ocds-r6ebe6-0000701551"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000701551"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000701551.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000701551.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "ABERDEEN CITY COUNCIL"
published: "2023-09-19"
---

# Provision of Electoral Services to the Returning Officer

Buyer: ABERDEEN CITY COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000701551

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## Summary

The Aberdeen City Council has awarded a contract for the "Provision of Electoral Services to the Returning Officer". The procurement process was initiated on September 19, 2023, and the contract was signed on September 14, 2023. This contract falls under the main procurement category of services and was awarded to Idox Software Ltd for a value of £1,100,000 GBP. The procurement stage was an open procedure, and the process was completed. The contract was awarded as a result of the procurement method "open" to provide services in the region including Aberdeen City, Aberdeenshire, and the Highlands & Islands.

This tender for Electoral Services presents an opportunity for businesses, especially those in the services industry, to engage and benefit from the contract. Companies adept at providing electoral services, such as software solutions, printing, packaging, and voting processes, are well-suited to compete for this tender. The scope of services required includes the design, production, and management of various electoral materials, making it ideal for suppliers with experience in election-related processes and technologies.

## Notice

Aberdeen City Council is acting as a central purchasing body for the purpose of procuring a Single Supplier Framework Agreement for the Provision of Electoral Services for the Returning Officer for itself, Aberdeenshire Council and Highland Council. Each Council will enter into seperate call-off contracts with the succesful suppliers as and when any services are required.

### Lot Information

Lot 1

Acting as a Central Purchasing body on behalf of itself, Aberdeenshire Council and Highland Council, Aberdeen City Council are procuring a Single Supplier Framework for the provision of Electoral Services to the Returning Officer. The Framework Agreement is for the provision of the following services as required by each Council: - The design, production, printing, packaging and issuing of pollcasrds, postal poll cards, proxy poll cards and proxy postal poll cards - The design, production, printing, packaing and issuing of Postal Voting Packs The printing of all ordinary and tendered ballot papers - Provide a managed Postal Vote service, including opening, scanning, matching and extracting postal vote documents for the entire duration of the post vote opening project - Provision of Electronic Voting and Counting System Solution(s) - Provision of a Counting System Further details of all services to be provided are detailed in the Invitation to Tender documentation.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP488582 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Sep 2023 |
| Submission deadline | 2 Sep 2022 |
| Future notice date | Not specified |
| Award date | 14 Sep 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,100,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ABERDEEN CITY COUNCIL |
| Additional buyers | ABERDEENSHIRE COUNCIL; THE HIGHLAND COUNCIL |
| Locality | ABERDEEN |
| Post town | Aberdeen |
| Postcode | AB16 5GB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness West |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM50 Aberdeen City and Aberdeenshire, TLM6 Highlands and Islands |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IDOX SOFTWARE |

## CPV Codes

### Divisions

- 22 - Printed matter and related products
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 22458000 - Bespoke printed matter
- 22821000 - Electoral forms
- 79800000 - Printing and related services

## Release History

- 19 Sep 2023 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP488582
- 27 Jul 2022 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL454881

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=6
  27th July 2022 - Appendix 4 - Terms and Conditions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=7
  27th July 2022 - Appendix 5 - Award Questionnaire
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=8
  27th July 2022 - Appendix 6 - Quality Question Weightings
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=9
  27th July 2022 - Appendix 7 - Aberdeen City Council Supplier Incentive Scheme Guidance
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=10
  27th July 2022 - Appendix 8 - Aberdeen City Council Supplier Incentive Scheme Sample Terms
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=11
  27th July 2022 - Appendix 7 - Aberdeenshire Council Supplier Incentive Scheme Guidance
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=12
  27th July 2022 - Appendix 10 - Aberdeenshire Council Supplier Incentive Scheme Sample Terms
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=1
  27th July 2022 - Invitation to Tender
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=2
  27th July 2022 - Single Procurement Document (Scotland)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=3
  27th July 2022 - Appendix 1 - Statement of Requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=4
  27th July 2022 - Appendix 2 - Pricing Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=5
  27th July 2022 - Appendix 3 - Declaration
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL454881
  Provision of Electoral Services to the Returning Officer - Aberdeen City Council is acting as a central purchasing body for the purpose of procuring a Single Supplier Framework Agreement for the Provision of Electoral Services for the Returning Officer for itself, Aberdeenshire Council and Highland Council. Each Council will enter into seperate call-off contracts with the succesful suppliers as and when any services are required.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP488582
  Provision of Electoral Services to the Returning Officer - Aberdeen City Council is acting as a central purchasing body for the purpose of procuring a Single Supplier Framework Agreement for the Provision of Electoral Services for the Returning Officer for itself, Aberdeenshire Council and Highland Council. Each Council will enter into seperate call-off contracts with the succesful suppliers as and when any services are required.

## Notice URLs

- http://
- http://www.aberdeencity.gov.uk
- http://www.aberdeenshire.gov.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000701551

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000701551. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000701551.json.