---
title: "Archive Digitisation Framework"
ocid: "ocds-r6ebe6-0000702635"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000702635"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000702635.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000702635.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HISTORIC ENVIRONMENT SCOTLAND"
published: "2023-02-01"
---

# Archive Digitisation Framework

Buyer: HISTORIC ENVIRONMENT SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000702635

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## Summary

Historic Environment Scotland has recently completed an Archive Digitisation Framework procurement process based in Edinburgh, UKM75. The procurement stage was an open procedure, and the title of the tender was "Archive Digitisation Framework". The main procurement category was services, and the contract was awarded to three suppliers. The total contract value amounted to £400,000 GBP, and the contract was signed on the 26th of January 2023. The tender aimed to digitise various materials from the HES collections, and the buying organisation sought services in the Tourism, Conservation, and Built Environment industry category.

This procurement opportunity offers businesses in the digital archive services sector a chance to compete for a framework agreement with Historic Environment Scotland. Potential suppliers, particularly SMEs, who have experience in archive digitisation services are well-suited to bid for this opportunity. The contract involves providing digitisation services for various media materials, demonstrating a need for technical expertise in handling diverse archival formats. The procurement method was open, encouraging a wide range of businesses to participate in delivering this crucial service for preserving Scotland's cultural heritage.

## Notice

The Purchaser is seeking Supplier(s) for an Archive Digitisation Framework Agreement.

### Lot Information

Lot 1

The Purchaser is seeking Supplier(s) for this Archive Digitisation Framework Agreement to provide an archive digitisation service in relation to images from the HES collections to enable access to its nationally significant materials. Please see below for a list of items that may require digitisation: - Unmounted/Mounted photographic prints - Photographic prints in albums - Glass plate/Acetate negatives - Drawings rolled/flat - Bound volumes - Loose papers - 35mm slides - Microfiche - Videos/AV

Renewal: The Framework Agreement will commence on the 01 November 2022 for a period of 2 years and expire on 31 October 2024. The Purchaser reserves the right to extend the Framework Agreement for two further 12 month periods subject to satisfactory performance and continued requirement. If both of these options are activated the maximum possible duration of the Framework Agreement will be 48 months.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB470151 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Feb 2023 |
| Submission deadline | 19 Sep 2022 |
| Future notice date | Not specified |
| Award date | 26 Jan 2023 |
| Contract period | Not specified |
| Recurrence | Framework will be retendered in 2026 if service is still required |

## Values

| Field | Value |
| --- | --- |
| Tender value | £400,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £400,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HISTORIC ENVIRONMENT SCOTLAND |
| Additional buyers | NATIONAL GALLERIES OF SCOTLAND; ROYAL BOTANIC GARDEN EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH9 1SH |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Inverleith |
| Westminster constituency | Edinburgh West |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 3 |
| Supplier names | AUTOMATED DOCUMENT SERVICES; MAX COMMUNICATIONS; UK ARCHIVING |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 79995100 - Archiving services
- 92512000 - Archive services

## Release History

- 1 Feb 2023 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB470151
- 16 Aug 2022 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG456497

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG456497&idx=1
  16th August 2022 - Document 2 - Specification
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG456497&idx=2
  16th August 2022 - Document 3 - Quality Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG456497&idx=3
  16th August 2022 - Document 4 - Commercial Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG456497&idx=4
  16th August 2022 - Document 5 - Terms and Conditions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG456497&idx=5
  16th August 2022 - Document 1 - Invitation To Tender
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG456497
  Archive Digitisation Framework - The Purchaser is seeking Supplier(s) for an Archive Digitisation Framework Agreement.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB470151
  Archive Digitisation Framework - The Purchaser is seeking Supplier(s) for an Archive Digitisation Framework Agreement.

## Notice URLs

- http://
- http://historicenvironment.scot
- http://www.nationalgalleries.org
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000702635
- https://www.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000702635. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000702635.json.