---
title: "Award of a Contract for Rental of Office Equipment"
ocid: "ocds-r6ebe6-0000703831"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000703831"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000703831.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000703831.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HERIOT-WATT UNIVERSITY"
published: "2022-08-18"
---

# Award of a Contract for Rental of Office Equipment

Buyer: HERIOT-WATT UNIVERSITY  
Current stage: Award  
OCID: ocds-r6ebe6-0000703831

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000703831.json)

## Summary

The Heriot-Watt University has completed the 'Award of a Contract for Rental of Office Equipment' procurement process on 26th July 2022. The contract is for the rental of 130 Ricoh multi-function devices for a three-year term. The procurement method used was an open procedure, falling under the 'goods' category in the education industry. The contracting process took place in Edinburgh, UK, and the procurement announcement can be accessed at Heriot-Watt University's website.

This tender presents an opportunity for businesses specialising in the supply of office equipment to extend their services to the education sector. As the awarded contract is active, it indicates potential for future collaborations with Heriot-Watt University in similar projects. Businesses capable of offering long-term rental solutions for office equipment within the UK may find this opportunity particularly suited to their expertise.

## Notice

Direct Award of a three year term of contract for the rental of 130 various Ricoh Multi-Function Devices.

### Lot Information

Lot 1

Direct award of contract extending the agreement for rental of the existing fleet of 130 under utilised multi-function devices due staff home working during the Covid-19 pandemic. To date, multi-function device utilisation is 11% of service life with the fleet having a minimum of 89% of service life remaining. Heriot-Watt University has therefore decided to extend the existing rental contract by a further three year term to gain maximum utilisation of the existing Ricoh multi functioin device fleet. A three year call off contract has been agreed with the incumbent supplier under the Scottish Government Framework Agreement SP-16-013 ICT Products Office Equipment Framework.

Options: Option to extend the three year term by a further two years should sufficient device service life justify an extension.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG456677 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Aug 2022 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 26 Jul 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £216,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HERIOT-WATT UNIVERSITY |
| Locality | RICCARTON, EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH14 4AP |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Pentland Hills |
| Westminster constituency | Edinburgh South West |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CAPITAL DOCUMENT SOLUTIONS |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages

### Codes

- 30191000 - Office equipment except furniture

## Release History

- 18 Aug 2022 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG456677

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG456677
  Award of a Contract for Rental of Office Equipment - Direct Award of a three year term of contract for the rental of 130 various Ricoh Multi-Function Devices.

## Notice URLs

- http://
- http://hw.ac.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000703831

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000703831. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000703831.json.