---
title: "Operation, Management and Maintenance Requirements for Communal Heating Systems in Council Homes"
ocid: "ocds-r6ebe6-0000704962"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000704962"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000704962.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000704962.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "THE CITY OF EDINBURGH COUNCIL"
published: "2023-06-14"
---

# Operation, Management and Maintenance Requirements for Communal Heating Systems in Council Homes

Buyer: THE CITY OF EDINBURGH COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000704962

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000704962)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000704962.json)

## Summary

The City of Edinburgh Council, a regional authority based in Edinburgh, UK, has completed a public procurement process for the "Operation, Management and Maintenance Requirements for Communal Heating Systems in Council Homes." The council sought up to 5 organisations to provide design development guidance, operational support, maintenance services, metering, and billing for communal heating systems. The procurement method used was an open procedure with a focus on services related to communal heating networks.

This tender by The City of Edinburgh Council offers business growth opportunities for organisations providing services related to communal heating systems. Suitable businesses include those experienced in design development, operational maintenance, and metering for communal heating or local heat network systems. The procurement stage was open, allowing various organisations to bid for the opportunity, aligning with the council's goal of delivering affordable housing through efficient communal heating services.

## Notice

The City of Edinburgh Council currently own and operate a number of communal heating systems and small-scale heat networks throughout the city and is actively developing new local heat networks as part of its development plan in delivering affordable housing. The council is seeking to appoint up to 5 organisations that can provide design development guidance and support in addition to operational, maintenance, metering and billing services for existing and new build housing developments that will be served by communal heating or local heat network systems under a Framework Agreement.

### Lot Information

Lot 1

The City of Edinburgh Council is seeking to appoint up to five organisations, under a Framework Agreement, that can provide design development guidance and support in addition to operational, maintenance, metering and billing services for existing and new build housing developments that will be served by communal heating or local heat network systems. The primary services required include: - Metering and Billing Services - Tariff Setting Advice - System Performance Reviews - Operational Maintenance - Reactive Maintenance - Design Process Input - Life Cycle Asset Replacement These services will apply to existing/ legacy, in development and new/future council owned communal heat networks. Furthermore, the framework partner(s) will help guide the Council in meeting its obligations as a supplier of heat services, this may include, but not be limited to: - Engagement at scheme briefing and feasibility stages including development of statement of applicability and agreeing performance targets and SLAs. - Input to the CP1 led design development process of new and ongoing communal heat networks. - Liaison with main contractors during the design development and construction phases for compliance with CP1and smooth transition to the OMMB phase. - Advice for ongoing optimisation and improvements in the existing communal heating and housing stock. - Remediation works which may include new or major upgrades to the existing communal heating or local heat networks. - Remediation works which may be framework partner led, designed and delivered or designed and delivered as part of a council appointed wider works programme. - New developments local heat networks which may be end to end delivery as design and build contract. - Fuel procurement and managing fuel price. - Guidance in adopting/securing external funding schemes. - Input in connecting to potential future local heat networks. - Advice in respect of existing and new private wire schemes. - Advice in respect of ESCo responsibility A full scope of services is included with the Invitation to Tender which can be downloaded when your note of interest is submitted.

Renewal: Option to extend for one additional year

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN481154 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Jun 2023 |
| Submission deadline | 5 Oct 2022 |
| Future notice date | Not specified |
| Award date | 29 Mar 2023 |
| Contract period | Not specified |
| Recurrence | Dependant on framework extension. |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £400,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE CITY OF EDINBURGH COUNCIL |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH8 8BG |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 4 |
| Supplier names | EASY HEAT SYSTEMS; PINNACLE POWER; SWITCH2; VITAL ENERGI UTILITIES |

## CPV Codes

### Divisions

- 45 - Construction work
- 50 - Repair and maintenance services
- 71 - Architectural, construction, engineering and inspection services

### Codes

- 45232140 - District-heating mains construction work
- 45232141 - Heating works
- 45259300 - Heating-plant repair and maintenance work
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 45331100 - Central-heating installation work
- 50000000 - Repair and maintenance services
- 50720000 - Repair and maintenance services of central heating
- 71321200 - Heating-system design services

## Release History

- 14 Jun 2023 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN481154
- 29 Aug 2022 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG457497

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG457497&idx=1
  29th August 2022 - Volume 8 - Construction charter SMEs and fair work practices
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG457497&idx=2
  29th August 2022 - Volume 7 - Environmental and Sustainability Management
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG457497&idx=3
  29th August 2022 - Volume 6 - Community Benefits
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG457497&idx=4
  29th August 2022 - Volume 5 - Key Performance Indicators
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG457497&idx=5
  29th August 2022 - Volume 3 - Pricing Schedule FINAL
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG457497&idx=6
  29th August 2022 - Volume 2 - Specification
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG457497&idx=7
  29th August 2022 - Volume 1 - ITT Tenderers Submission
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG457497&idx=8
  29th August 2022 - Volume 0B - Single Procurement Document - SPD (Scotland)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG457497&idx=9
  29th August 2022 - Volume 0 - Instructions to Tenderers
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG457497&idx=10
  29th August 2022 - Volume 4 - Terms & Conditions of Contract
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG457497
  Operation, Management and Maintenance Requirements for Communal Heating Systems in Council Homes - The City of Edinburgh Council currently own and operate a number of communal heating systems and small-scale heat networks throughout the city and is actively developing new local heat networks as part of its development plan in delivering affordable housing. The council is seeking to appoint up to 5 organisations that can provide design development guidance and support in addition to operational, maintenance, metering and billing services for existing and new build housing developments that will be served by communal heating or local heat network systems under a Framework Agreement.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN481154
  Operation, Management and Maintenance Requirements for Communal Heating Systems in Council Homes - The City of Edinburgh Council currently own and operate a number of communal heating systems and small-scale heat networks throughout the city and is actively developing new local heat networks as part of its development plan in delivering affordable housing. The council is seeking to appoint up to 5 organisations that can provide design development guidance and support in addition to operational, maintenance, metering and billing services for existing and new build housing developments that will be served by communal heating or local heat network systems under a Framework Agreement.

## Notice URLs

- http://
- http://www.edinburgh.gov.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000704962

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000704962. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000704962.json.