---
title: "CHRISTMAS LIGHTING EVENT CONCESSION AT ROYAL BOTANIC GARDEN EDINBURGH"
ocid: "ocds-r6ebe6-0000705328"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000705328"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000705328.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000705328.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "ROYAL BOTANIC GARDEN EDINBURGH"
published: "2023-04-05"
---

# CHRISTMAS LIGHTING EVENT CONCESSION AT ROYAL BOTANIC GARDEN EDINBURGH

Buyer: ROYAL BOTANIC GARDEN EDINBURGH  
Current stage: Award  
OCID: ocds-r6ebe6-0000705328

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000705328)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000705328.json)

## Summary

The Royal Botanic Garden Edinburgh has awarded a contract for a Christmas lighting event concession. The event production and management company will be responsible for designing, managing, and delivering a festive light trail under a concession agreement. The total contract value is £10,700,000 GBP, with a duration of 2520 days. The Royal Botanic Garden Edinburgh is located at 20a Inverleith Row, Edinburgh, UKM, EH3 5LR. The procurement method used was an award procedure with prior publication of a call for competition.

This tender for a Christmas lighting event concession at the Royal Botanic Garden Edinburgh presents opportunities for large-scale event production and management companies. Businesses well-suited to compete should be experienced in creative event design, installation, marketing, and ticketing. The successful concessionaire will collaborate closely with the Royal Botanic Garden Edinburgh to deliver a high-profile, safe event experience over a 7-year contract period, with extensions.

## Notice

RBGE wishes to appoint an event production and management company to design, manage and deliver a festive light trail under the terms of a concession agreement.

### Lot Information

Lot 1

The event production, promotion and management company will deliver all aspects of the creative design, installation and management of the event including ticketing and marketing under a concessionaire contract. The management company, its artist(s) and installation team will be required to work collaboratively with RBGE and it will be the responsibility of the successful Concessionaire to deliver a high profile, professional, safe, quality event experience for RBGE visitors They will be responsible, in agreement with RBGE, for delivering all aspects of the event including: Working in close partnership with RBGE to develop and agree any event theme and related concepts that highlight and raise awareness of some of RBGE's key messages. This collaboration and agreement will extend to the work of the creative and installation teams. Collaborating with RBGE and its Representatives to agree on the trail route in the Garden and to develop and agree on a site plan, installation locations, route and full events schedule. Working in partnership with RBGE to agree event planning, programming, production and marketing. Ensuring any aspects of the event that impact on the Garden, our visitors, neighbours, stakeholders and RBGE's reputation are suitably and timeously addressed. Provision and management of all ticketing arrangements including sales, refunds and on site arrangements and pricing in agreement with RBGE. All marketing and promotion of the event including press relations and securing sponsorship opportunities. Procurement and management of all necessary contractors, including, for example, the creative and production teams, suppliers, security staff and any other sub-contractors and materials. Staff are expected to sign up to the RBGE subcontractor safe guarding policy Organising all logistical and operational matters for the event, including the management and application of health and safety measures and ensuring compliance with RBGE's standards of environmental protection and any relevant policies.. Contract Length is for 7 Years in Total (84 Months). Broken into Initial 4 Year (48 Months) period. An Initial 2 Year (24 Months) Extension and Final 1 Year (12 Months) Extension

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR475559 |
| Notice type | OJEU - F25 - Concession Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Award procedure with prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Apr 2023 |
| Submission deadline | 19 Oct 2022 |
| Future notice date | Not specified |
| Award date | 3 Apr 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £7,000,000 |
| Lots value | £7,000,000 |
| Awards value | Not specified |
| Contracts value | £10,700,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ROYAL BOTANIC GARDEN EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH3 5LR |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Inverleith |
| Westminster constituency | Edinburgh North and Leith |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | RAYMOND GUBBAY LTD T/A SONY MUSIC |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79952000 - Event services

## Release History

- 5 Apr 2023 at 00:00 - Award - OJEU - F25 - Concession Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR475559
- 1 Sep 2022 at 00:00 - Tender - OJEU - F24 - Concession Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP457885

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP457885&idx=3
  13th October 2022 - Final set of answer to questions which have been asked.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP457885&idx=2
  11th October 2022 - Virtual Site Visit Tour. Question and Answers from site visit
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP457885&idx=1
  1st September 2022 - Tender Pack Christmas Lighting Event Concession RBGE 2022 301
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP457885
  CHRISTMAS LIGHTING EVENT CONCESSION AT ROYAL BOTANIC GARDEN EDINBURGH - RBGE wishes to appoint an event production and management company to design, manage and deliver a festive light trail under the terms of a concession agreement.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR475559
  CHRISTMAS LIGHTING EVENT CONCESSION AT ROYAL BOTANIC GARDEN EDINBURGH - RBGE wishes to appoint an event production and management company to design, manage and deliver a festive light trail under the terms of a concession agreement.

## Notice URLs

- http://
- http://www.publiccontractsscotland.gov.uk
- http://www.rbge.org.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000705328

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000705328. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000705328.json.