---
title: "Facilities Management Services - Lot 1 Planned Preventative and Reactive Maintenance & Repairs"
ocid: "ocds-r6ebe6-0000705365"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000705365"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000705365.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000705365.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HIGHLANDS AND ISLANDS ENTERPRISE"
published: "2023-03-28"
---

# Facilities Management Services - Lot 1 Planned Preventative and Reactive Maintenance & Repairs

Buyer: HIGHLANDS AND ISLANDS ENTERPRISE  
Current stage: Award  
OCID: ocds-r6ebe6-0000705365

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## Summary

The public procurement contracting process involves Highlands and Islands Enterprise seeking suppliers to provide Facilities Management Services for buildings in the Inverness Campus. The tender, titled "Facilities Management Services - Lot 1 Planned Preventative and Reactive Maintenance & Repairs," includes services such as planned maintenance, cleaning, waste management, and security. The contract, expected to commence on 1st April 2023 for an initial 3-year period, aims to enhance the maintenance and operation of various facilities within the Campus in Inverness, UK. The procurement method is an open procedure, with a tender period ending on October 25, 2022.

This tender opportunity offers businesses in the maintenance, cleaning, waste management, and security services industries a chance to compete for a significant contract with Highlands and Islands Enterprise. Suppliers with expertise in MEP maintenance, building services, and facility management are well-suited to bid for this opportunity. The tender presents the potential for business growth for companies that can meet the stringent quality and pricing criteria outlined in the procurement documentation. Interested businesses should act promptly to submit their bids electronically via the specified submission method before the deadline.

## Notice

HIE are seeking suitably qualified and experienced suppliers to provide the Facilities Management Services covering a range of services for the buildings within the Inverness Campus (both owned by HIE and/or co-owned by HIE and the University of the Highlands and Islands (UHI); the common areas of the Campus (which are the responsibility of the ICOA) with some services also being for HIE Area Offices. The requirements are being divided in to 5 Lots as follows: - Lot 1 Planned Preventative Maintenance & Reactive Repairs Services - Lot 2 Reception and Support Services - Lot 3 Cleaning Services - Lot 4 Waste Collection, Recycling and Management Services - Lot 5 Security Services THIS NOTICE RELATES TO LOT 1 PLANNED PREVENTATIVE MAINTENANCE & REACTIVE REPAIR SERVICES. Bidders who are interested in bidding for any of the Lots can do so by locating the respective PCS Contract Notices, which are all published on the same date with 'Facilities Management Services' in the contract description. Bidders can submit a response for one or more Lot, however, they will only be awarded one Lot. It is expected that these services will be required from 1st April 2023 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term.

### Lot Information

Lot 1

HIE requires a professionally managed, high quality mechanical, electrical and plumbing (MEP) maintenance service which, through a regular and organised scheme, ensures the maintenance and operation of all items of plant and equipment These services are currently required in An Lochran, the Life Sciences Innovation Centre, Aurora House, Solasta House, the Inverness Campus and HIE Area Offices. The initial 3 year budget currently available to deliver this service is between GBP 397 500 and GBP 530 000 (excluding VAT). Contracts will be managed and administrated by HIE for other parties including, for example UHI (who will not be entering in to direct contracts with suppliers). See Tender documentation for full details.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: HIE requires a professionally managed, high quality mechanical, electrical &plumbing (MEP) maintenance service which through a regular & organised scheme ensures the maintenance & operation of all items of plant & equipment Contracts will be managed & administrated by HIE for other parties including UHI (who will not be entering in to direct contracts with suppliers).See Tender docs for details

Renewal: The Contract will be awarded for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR474775 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Mar 2023 |
| Submission deadline | 25 Oct 2022 |
| Future notice date | Not specified |
| Award date | 28 Mar 2023 |
| Contract period | Not specified |
| Recurrence | HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £720,000 |
| Lots value | £720,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Unsuccessful |
| Lots status | Unsuccessful |
| Awards status | Unsuccessful |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HIGHLANDS AND ISLANDS ENTERPRISE |
| Additional buyers | INVERNESS CAMPUS OWNERS ASSOCIATION |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV2 5NA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness South |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM6 Highlands and Islands |

## CPV Codes

### Divisions

- 45 - Construction work
- 50 - Repair and maintenance services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 45259000 - Repair and maintenance of plant
- 45259300 - Heating-plant repair and maintenance work
- 50000000 - Repair and maintenance services
- 50324200 - Preventive maintenance services
- 50531100 - Repair and maintenance services of boilers
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 79993000 - Building and facilities management services
- 79993100 - Facilities management services

## Release History

- 28 Mar 2023 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR474775
- 21 Sep 2022 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP459557

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459557&idx=21
  18th October 2022 - Lot 1 - Aurora House Plant Rooms pictures
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459557&idx=4
  11th October 2022 - PPM Schedules and Pricing Proforma
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459557&idx=20
  11th October 2022 - PPM Schedules and Pricing Proforma - version 2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459557&idx=19
  7th October 2022 - Questions and Answers from PPM Site Visit 6th October 2022
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459557&idx=18
  7th October 2022 - Aurora House PPM Floor Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459557&idx=17
  21st September 2022 - Inverness Campus Site plan - CCTV
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459557&idx=1
  21st September 2022 - Requirements and Tender Guidance for all Lots
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459557&idx=2
  21st September 2022 - PPM Scope of Requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459557&idx=3
  21st September 2022 - PPM Award Criteria Response Form
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459557&idx=5
  21st September 2022 - PPM Forms for Signature
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459557&idx=6
  21st September 2022 - PPM Terms and Conditions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459557&idx=7
  21st September 2022 - Campus Site Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459557&idx=8
  21st September 2022 - An Lochran Ground Floor Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459557&idx=9
  21st September 2022 - An Lochran First Floor Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459557&idx=10
  21st September 2022 - An Lochran Second Floor Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459557&idx=11
  21st September 2022 - LSIC Ground Floor Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459557&idx=12
  21st September 2022 - 2.01. LSIC First Floor Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459557&idx=13
  21st September 2022 - Aurora House - All areas plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459557&idx=14
  21st September 2022 - Solasta House - PPM plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459557&idx=15
  21st September 2022 - Nexus - PPM plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP459557&idx=16
  21st September 2022 - Security Office Floor Plan
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP459557
  Facilities Management Services - Lot 1 Planned Preventative and Reactive Maintenance & Repairs - HIE are seeking suitably qualified and experienced suppliers to provide the Facilities Management Services covering a range of services for the buildings within the Inverness Campus (both owned by HIE and/or co-owned by HIE and the University of the Highlands and Islands (UHI); the common areas of the Campus (which are the responsibility of the ICOA) with some services also being for HIE Area Offices. The requirements are being divided in to 5 Lots as follows: - Lot 1 Planned Preventative Maintenance & Reactive Repairs Services - Lot 2 Reception and Support Services - Lot 3 Cleaning Services - Lot 4 Waste Collection, Recycling and Management Services - Lot 5 Security Services THIS NOTICE RELATES TO LOT 1 PLANNED PREVENTATIVE MAINTENANCE & REACTIVE REPAIR SERVICES. Bidders who are interested in bidding for any of the Lots can do so by locating the respective PCS Contract Notices, which are all published on the same date with 'Facilities Management Services' in the contract description. Bidders can submit a response for one or more Lot, however, they will only be awarded one Lot. It is expected that these services will be required from 1st April 2023 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR474775
  Facilities Management Services - Lot 1 Planned Preventative and Reactive Maintenance & Repairs - HIE are seeking suitably qualified and experienced suppliers to provide the Facilities Management Services covering a range of services for the buildings within the Inverness Campus (both owned by HIE and/or co-owned by HIE and the University of the Highlands and Islands (UHI); the common areas of the Campus (which are the responsibility of the ICOA) with some services also being for HIE Area Offices. The requirements are being divided in to 5 Lots as follows: - Lot 1 Planned Preventative Maintenance & Reactive Repairs Services - Lot 2 Reception and Support Services - Lot 3 Cleaning Services - Lot 4 Waste Collection, Recycling and Management Services - Lot 5 Security Services THIS NOTICE RELATES TO LOT 1 PLANNED PREVENTATIVE MAINTENANCE & REACTIVE REPAIR SERVICES. Bidders who are interested in bidding for any of the Lots can do so by locating the respective PCS Contract Notices, which are all published on the same date with 'Facilities Management Services' in the contract description. Bidders can submit a response for one or more Lot, however, they will only be awarded one Lot. It is expected that these services will be required from 1st April 2023 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term.

## Notice URLs

- http://
- http://www.hie.co.uk
- http://www.hse.gov.uk/pubns/hse40.pdf
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000705365
- https://www.gov.uk/guidance/check-employment-status-for-tax
- https://www.scotcourts.gov.uk/the-courts/court-locations/inverness-sheriff-court-and-justice-of-the-peace-court

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000705365. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000705365.json.