---
title: "Comprehensive Fire & Security System Maintenance"
ocid: "ocds-r6ebe6-0000713336"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000713336"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000713336.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000713336.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "NATIONAL GALLERIES OF SCOTLAND"
published: "2023-10-06"
---

# Comprehensive Fire & Security System Maintenance

Buyer: NATIONAL GALLERIES OF SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000713336

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## Summary

The National Galleries Scotland has awarded a contract for Comprehensive Fire & Security System Maintenance to SPIE Scotshield Limited. The procurement process was completed on 6th October 2023. The National Galleries of Scotland, based in Edinburgh, published the contract within the "Recreation, culture, and religion" industry category. The procurement method used was an open procedure. The tender, titled "Comprehensive Fire & Security System Maintenance," aimed to appoint a single contractor for the provision of maintenance services for fire and security systems at all NGS sites. The National Galleries Scotland can create business growth opportunities for service providers capable of delivering comprehensive fire and security maintenance services.

The National Galleries Scotland, as the contracting authority, conducted the procurement in multiple stages, including planning, tender, and award. Key dates for the submission and opening of bids occurred according to the specified timelines. This contract presents opportunities for businesses specialised in fire and security system maintenance services, particularly those with certifications such as ISO9001, ISO 14401, ISO 27001, and Cyber Essentials Basic. The location of the contract is primarily in Edinburgh, with National Galleries Scotland focusing on quality and price criteria for the award of the contract, aiming to ensure high-standard service provision in the specified industry category.

## Notice

The National Galleries Scotland (NGS) is seeking to appoint a single Contractor, term maintenance contract for the Provision of Comprehensive Fire and Security Systems Maintenance Services for all NGS sites. The Contractor will be responsible for providing all resources including labour, materials, plant and equipment to conduct the service activities required to be delivered. For full details of the Contract Requirements please refer to the associated Tender and Contract Documents. It is an expectation that the Contractor will hold or will be working towards ISO9001 (Quality Management), ISO 14401 (Environmental Management) certification, ISO 27001 (Information Security Management) and Cyber Essentials Basic (or equivalent) certification. If the Contractor does not already hold valid Cyber Essentials Basic (or equivalent) certification they must agree to obtain such within 3 months of a contract award. The agreement will be non-exclusive i.e. NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required. In the event of unsatisfactory performance by the successful Service Provider and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Service Providers.

### Lot Information

Lot 1

The procurement will be conducted through the use of the Open Procedure. Contractors must complete and submit both an SPD and tender response. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: NGS may require the Contractor to provide new/additional services. NGS reserve the right to award a public contract following the negotiated procedure without prior publication in terms of Regulation 33(8) of the Public Contracts (Scotland) Regulations 2015. Further information is included in the Invitation to Tender (ITT) document. NGS reserves the right to issue a contract modification in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The contract duration will be for an initial 24-month period, with the option of two additional 12-month extension periods, not exceeding 24 months; resulting in a possible maximum contract duration of 48 months. This is at the discretion of NGS.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT489946 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 Oct 2023 |
| Submission deadline | 21 Dec 2022 |
| Future notice date | Not specified |
| Award date | 19 May 2023 |
| Contract period | Not specified |
| Recurrence | 2024 - 2026 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £500,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL GALLERIES OF SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH4 3DS |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Inverleith |
| Westminster constituency | Edinburgh West |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SPIE SCOTSHIELD |

## CPV Codes

### Divisions

- 31 - Electrical machinery, apparatus, equipment and consumables; lighting
- 32 - Radio, television, communication, telecommunication and related equipment
- 35 - Security, fire-fighting, police and defence equipment
- 38 - Laboratory, optical and precision equipments (excl. glasses)
- 42 - Industrial machinery
- 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 50 - Repair and maintenance services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 31625000 - Burglar and fire alarms
- 31625100 - Fire-detection systems
- 31625200 - Fire-alarm systems
- 31625300 - Burglar-alarm systems
- 32231000 - Closed-circuit television apparatus
- 32234000 - Closed-circuit television cameras
- 32235000 - Closed-circuit surveillance system
- 35111500 - Fire suppression system
- 35120000 - Surveillance and security systems and devices
- 35121700 - Alarm systems
- 35125300 - Security cameras
- 38431200 - Smoke-detection apparatus
- 42961100 - Access control system
- 44521120 - Electronic security lock
- 50413200 - Repair and maintenance services of firefighting equipment
- 50610000 - Repair and maintenance services of security equipment
- 79711000 - Alarm-monitoring services
- 92222000 - Closed circuit television services

## Release History

- 6 Oct 2023 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT489946
- 16 Nov 2022 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV464420

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV464420&idx=1
  22nd November 2022 - Invitation to Tender (ITT)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV464420&idx=7
  22nd November 2022 - Invitation to Tender (ITT) - revisions in red type, page 16 RE: TUPE
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV464420&idx=3
  16th November 2022 - ITT - Section 2 - Annexes
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV464420&idx=4
  16th November 2022 - ITT - Section 3
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV464420&idx=5
  16th November 2022 - Price Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV464420&idx=6
  16th November 2022 - SPD Standardised Statements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV464420&idx=2
  16th November 2022 - ITT - Section 2
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV464420
  Comprehensive Fire & Security System Maintenance - The National Galleries Scotland (NGS) is seeking to appoint a single Contractor, term maintenance contract for the Provision of Comprehensive Fire and Security Systems Maintenance Services for all NGS sites. The Contractor will be responsible for providing all resources including labour, materials, plant and equipment to conduct the service activities required to be delivered. For full details of the Contract Requirements please refer to the associated Tender and Contract Documents. It is an expectation that the Contractor will hold or will be working towards ISO9001 (Quality Management), ISO 14401 (Environmental Management) certification, ISO 27001 (Information Security Management) and Cyber Essentials Basic (or equivalent) certification. If the Contractor does not already hold valid Cyber Essentials Basic (or equivalent) certification they must agree to obtain such within 3 months of a contract award. The agreement will be non-exclusive i.e. NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required. In the event of unsatisfactory performance by the successful Service Provider and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Service Providers.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT489946
  Comprehensive Fire & Security System Maintenance - The National Galleries Scotland (NGS) is seeking to appoint a single Contractor, term maintenance contract for the Provision of Comprehensive Fire and Security Systems Maintenance Services for all NGS sites. The Contractor will be responsible for providing all resources including labour, materials, plant and equipment to conduct the service activities required to be delivered. For full details of the Contract Requirements please refer to the associated Tender and Contract Documents. It is an expectation that the Contractor will hold or will be working towards ISO9001 (Quality Management), ISO 14401 (Environmental Management) certification, ISO 27001 (Information Security Management) and Cyber Essentials Basic (or equivalent) certification. If the Contractor does not already hold valid Cyber Essentials Basic (or equivalent) certification they must agree to obtain such within 3 months of a contract award. The agreement will be non-exclusive i.e. NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required. In the event of unsatisfactory performance by the successful Service Provider and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Service Providers.

## Notice URLs

- http://
- http://www.nationalgalleries.org
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000713336
- https://www.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000713336. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000713336.json.