---
title: "Provision of BEMS Controls Maintenance"
ocid: "ocds-r6ebe6-0000714216"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000714216"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000714216.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000714216.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "NATIONAL GALLERIES OF SCOTLAND"
published: "2023-05-09"
---

# Provision of BEMS Controls Maintenance

Buyer: NATIONAL GALLERIES OF SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000714216

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## Summary

The National Galleries of Scotland, based in Edinburgh, has recently completed the procurement process for the "Provision of BEMS Controls Maintenance" contract in the industry category of Recreation, Culture, and Religion. The procurement stage was the Tender phase, with the tender ID K/H/025/2023. The procurement method used was an Open Procedure. The contract was awarded on 15th March 2023, with a contract value of £252,300 GBP. The buying organisation was looking to appoint a single Contractor for maintenance services at all NGS sites.

This tender opportunity for the "Provision of BEMS Controls Maintenance" by the National Galleries of Scotland presents a chance for businesses to provide quality maintenance services, particularly suited for SMEs in the services sector. Businesses working towards or holding ISO certifications and Cyber Essentials Basic are well-positioned to compete. The contract offers potential for growth and collaboration, with opportunities for service providers to enhance their credentials and expand their service offerings within the cultural and recreational sector.

## Notice

The National Galleries Scotland (NGS) is seeking to appoint a single Contractor, term maintenance contract for the Provision of BEMS Controls Maintenance for all NGS sites. The Contractor will be responsible for providing all resources including labour, materials, plant and equipment to conduct the service activities required to be delivered. For full details of the Contract Requirements please refer to the associated Tender and Contract Documents. It is an expectation that the Contractor will hold or will be working towards ISO 9001 (Quality Management), ISO 14401 (Environmental Management) certification and Cyber Essentials Basic (or equivalent) certification. If the Contractor does not already hold valid Cyber Essentials Basic (or equivalent) certification they must agree to obtain such within 3 months of a contract award. The agreement will be non-exclusive i.e., NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required. In the event of unsatisfactory performance by the successful Service Provider and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Service Providers.

### Lot Information

Lot 1

The procurement will be conducted through the use of the Open Procedure. Contractors must complete and submit both an SPD and tender response. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: NGS may require the Contractor to provide new/additional services. NGS reserve the right to award a public contract following the negotiated procedure without prior publication in terms of Regulation 33(8) of the Public Contracts (Scotland) Regulations 2015. Further information is included in the Invitation to Tender (ITT) document. NGS reserves the right to issue a contract modification in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The contract duration will be for an initial 24-month period, with the option of two additional 12-month extension periods, not exceeding 24 months; resulting in a possible maximum contract duration of 48 months. This is at the discretion of NGS.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY478071 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 May 2023 |
| Submission deadline | 11 Jan 2023 |
| Future notice date | Not specified |
| Award date | 15 Mar 2023 |
| Contract period | Not specified |
| Recurrence | 2024 - 2026 |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £252,300 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL GALLERIES OF SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH4 3DS |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Inverleith |
| Westminster constituency | Edinburgh West |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KENDRA ENERGY SOLUTIONS |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 50 - Repair and maintenance services
- 71 - Architectural, construction, engineering and inspection services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48150000 - Industrial control software package
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 71314200 - Energy-management services
- 79993000 - Building and facilities management services

## Release History

- 9 May 2023 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY478071
- 22 Nov 2022 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV464918

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV464918&idx=1
  22nd November 2022 - Invitation to Tender (ITT)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV464918&idx=2
  22nd November 2022 - ITT - Section 2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV464918&idx=3
  22nd November 2022 - ITT - Section 2 - Annexes
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV464918&idx=4
  22nd November 2022 - ITT - Section 3
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV464918&idx=5
  22nd November 2022 - Price Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV464918&idx=6
  22nd November 2022 - SPD Standardised Statements
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV464918
  Provision of BEMS Controls Maintenance - The National Galleries Scotland (NGS) is seeking to appoint a single Contractor, term maintenance contract for the Provision of BEMS Controls Maintenance for all NGS sites. The Contractor will be responsible for providing all resources including labour, materials, plant and equipment to conduct the service activities required to be delivered. For full details of the Contract Requirements please refer to the associated Tender and Contract Documents. It is an expectation that the Contractor will hold or will be working towards ISO 9001 (Quality Management), ISO 14401 (Environmental Management) certification and Cyber Essentials Basic (or equivalent) certification. If the Contractor does not already hold valid Cyber Essentials Basic (or equivalent) certification they must agree to obtain such within 3 months of a contract award. The agreement will be non-exclusive i.e., NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required. In the event of unsatisfactory performance by the successful Service Provider and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Service Providers.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY478071
  Provision of BEMS Controls Maintenance - The National Galleries Scotland (NGS) is seeking to appoint a single Contractor, term maintenance contract for the Provision of BEMS Controls Maintenance for all NGS sites. The Contractor will be responsible for providing all resources including labour, materials, plant and equipment to conduct the service activities required to be delivered. For full details of the Contract Requirements please refer to the associated Tender and Contract Documents. It is an expectation that the Contractor will hold or will be working towards ISO 9001 (Quality Management), ISO 14401 (Environmental Management) certification and Cyber Essentials Basic (or equivalent) certification. If the Contractor does not already hold valid Cyber Essentials Basic (or equivalent) certification they must agree to obtain such within 3 months of a contract award. The agreement will be non-exclusive i.e., NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required. In the event of unsatisfactory performance by the successful Service Provider and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Service Providers.

## Notice URLs

- http://
- http://www.nationalgalleries.org
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000714216
- https://www.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000714216. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000714216.json.