---
title: "Hybrid Committee Meetings Audio Visual"
ocid: "ocds-r6ebe6-0000717147"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000717147"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000717147.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000717147.json"
source: "Public Contracts Scotland"
current_stage: "Planning"
buyer: "DUMFRIES AND GALLOWAY COUNCIL"
published: "2022-12-16"
---

# Hybrid Committee Meetings Audio Visual

Buyer: DUMFRIES AND GALLOWAY COUNCIL  
Current stage: Planning  
OCID: ocds-r6ebe6-0000717147

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000717147.json)

## Summary

The Dumfries and Galloway Council is currently planning a procurement process for the upgrade of Audio-Visual equipment for hybrid committee meetings. The procurement stage is at the planning phase, and the deadline for future notice is set for 1st February 2023. The council is located in Dumfries, UK, and belongs to the industry category of Audio Visual. The process involves engaging potential bidders to provide input on the required technology and services, aiming to deliver a modern, transparent, and accountable democratic process.

This tender presents an opportunity for businesses specializing in Audio Visual equipment and services to compete for the contract. Companies offering AV technical consultancy and commissioning services may find this tender particularly relevant. The procurement method is through a planned market engagement questionnaire to gather insights for finalizing the Invitation to Tender. Businesses interested in contributing to the upgrade of AV infrastructure at Dumfries and Galloway Council Headquarters should engage with the council's procurement team to participate in the tender process and potentially secure a business growth opportunity.

## Notice

In 2022, 92 Committee meetings were currently held using MS Teams with some members in physical attendance. The meetings are currently live streamed and held on Dumfries and Galloway Councils YouTube Channel. The Council Hall is also used to host hybrid and record Members training sessions, 26 of these took place in 2022. The Council Hall current Audio-Visual hardware is now end of life and a total upgrade of the system is required. Satellite offices will require equipment to hold hybrid meetings including allowing Members to take part in Committee meetings and attend Members seminars. We require the hybrid equipment to be mobile or to have a mobile solution available to allow it to be moved to different locations. The continuation of the ability to provide hybrid or blended meetings with the ability to record and live stream are critical component of the solution delivered. A digital solution is therefore needed to satisfy the demands of delivering a modern, transparent, and accountable democratic process. The Council is therefore exploring options to deliver such a solution including support and maintenance options.

### Lot Information

Lot 1

This Market Engagement Questionnaire is being made publicly available to any organisations interested in the upgrading of Audio-Visual Equipment at Dumfries and Galloway Council Headquarters in Dumfries. This exercise is intended to provide potential bidders with the opportunity to view and comment on the AV Upgrade requirements if they wish to do so. This builds on a commitment to engage with the market, by sharing information and seeking input from the market to enable us to develop the final Invitation to Tender (ITT) in a fair and transparent manner. This exercise is to ensure that the final ITT provides all tenderers with a clear understanding of the Council's requirements and help reduce the number of questions that may be raised in the Tender Period. We are currently considering using the CCS DPS Audio Visual Technical Consultancy and Commissioning, RM6225, and this market engagement questionnaire is designed to establish the suitability of that route to market. Potential bidders are invited to complete the Questionnaire and submit their responses no later than midnight on end January 2023. Responses should be sent to donna.allardice@dumgal.gov.uk. Responses received after end of Jan 2023 may still be considered for the purpose of informing the ITT. The Council is anticipating holding a series of Market Engagement meetings upon reviewing the responses to the Questionnaires. The intention of the Market Engagement meetings would be to allow potential Providers to give their views on proposed technological and service solution to upgrade the AV infrastructure, and to discuss their responses to this Questionnaire. This would be used to help inform the final Specification and Invitation to Tender (ITT).. Our requirements may be subject to change between now and going out to tender

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC467087 |
| Notice type | PCS Notice - Website Prior Information Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 16 Dec 2022 |
| Submission deadline | Not specified |
| Future notice date | 1 Feb 2023 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DUMFRIES AND GALLOWAY COUNCIL |
| Locality | DUMFRIES |
| Post town | Dumfries and Galloway |
| Postcode | DG1 2HP |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM9 Southern Scotland |
| ITL 3 | TLM92 Dumfries and Galloway |
| Local authority | Dumfries and Galloway |
| Electoral ward | Nith |
| Westminster constituency | Dumfries and Galloway |
| Delivery location | TLM92 Dumfries and Galloway |

## CPV Codes

### Divisions

- 32 - Radio, television, communication, telecommunication and related equipment
- 51 - Installation services (except software)

### Codes

- 32321200 - Audio-visual equipment
- 51310000 - Installation services of radio, television, sound and video equipment

## Release History

- 16 Dec 2022 at 00:00 - Planning - PCS Notice - Website Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC467087

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC467087&idx=1
  5th January 2023 - This questionnaire is for information only and will not be evaluated
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC467087
  Hybrid Committee Meetings Audio Visual - In 2022, 92 Committee meetings were currently held using MS Teams with some members in physical attendance. The meetings are currently live streamed and held on Dumfries and Galloway Councils YouTube Channel. The Council Hall is also used to host hybrid and record Members training sessions, 26 of these took place in 2022. The Council Hall current Audio-Visual hardware is now end of life and a total upgrade of the system is required. Satellite offices will require equipment to hold hybrid meetings including allowing Members to take part in Committee meetings and attend Members seminars. We require the hybrid equipment to be mobile or to have a mobile solution available to allow it to be moved to different locations. The continuation of the ability to provide hybrid or blended meetings with the ability to record and live stream are critical component of the solution delivered. A digital solution is therefore needed to satisfy the demands of delivering a modern, transparent, and accountable democratic process. The Council is therefore exploring options to deliver such a solution including support and maintenance options.

## Notice URLs

- http://
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000717147
- https://www.dumgal.gov.uk
- https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=717147

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000717147. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000717147.json.