--- title: "Theatre Scheduling Tool" ocid: "ocds-r6ebe6-0000718504" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000718504" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000718504.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000718504.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) (\"NSS\")" published: "2023-03-13" --- # Theatre Scheduling Tool Buyer: THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) ("NSS") Current stage: Planning OCID: ocds-r6ebe6-0000718504 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000718504) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000718504.json) ## Summary The procurement process initiated by The Common Services Agency (more commonly known as NHS National Services Scotland) involves the planned procurement of a Theatre Scheduling Tool. This tool aims to enhance theatre productivity and pre-operative assessment efficiency across 381 theatres within NHS Scotland. The procurement stage is currently at the planning phase, with a deadline for supplier engagement questionnaires set for 24th March 2023, and an internal review planned for the 28th and 29th March 2023. This tender offers business growth opportunities for companies providing digital healthcare solutions and software development services. Businesses focusing on healthcare technology, digital platforms, and software integrations with Electronic Patient Record systems are well-suited to compete. The tender objectives include optimising theatre capacity, improving waiting list management, and enhancing patient care across NHS Scotland, making it an attractive opportunity for businesses in the health tech sector. ## Notice This Prior Information Notice (PIN) relates to early market engagement around the development of a digital platform solution(s) that can optimise pre-operative assessment, theatre capacity and increase theatre productivity. Firstly, NHS National Services Scotland is exploring a requirement for the procurement of a digital platform solution to provide a Digital Pre-operative Assessment tool. The solution will be capable of supporting a National Pre-op Assessment online triage solution for all participating boards in NHS Scotland. The solution will provide a suite of functionality to allow patients to complete a remote pre-operative assessment questionnaire and receive support relating to the planned procedure at designated intervals. The solution will provide healthcare professionals the ability to triage and prioritise requests and direct to the appropriate clinician or service. Secondly, a digital platform solution is required that can improve and maximise waiting list creation that can make the planning, changing and optimisation of theatres scheduling more efficient, ensuring this helps to reduce clinical and administrative time necessary to manage lists. It is important that any platform can be fully integrated with current Electronic Patient Record systems. The system must also have the ability to accurately record cumulative procedure times as well as analysing the time for specific patients in terms of clinical urgency and the overall length of time the patient has waited. The standardised digital platform will bring the benefits to patients and staff across 381 theatres within the 14 Territorial Health Boards, 1 National Health Board (National Waiting Times Centre Board) and 2,000 surgical Consultants across 40-50 theatre specialties in NHS Scotland. ### Lot Information Lot 1 NHS Scotland requires both a National Pre-operative Assessment online triage solution and also a digital platform that can optimise theatre capacity and increase theatre productivity. Firstly, NHS National Services Scotland is exploring a requirement for the procurement of a digital platform solution to provide a Digital Pre-operative Assessment tool. The solution will be capable of supporting a National Pre-op Assessment online triage solution for all participating boards in NHS Scotland. The solution will provide a suite of functionality to allow patients to complete a remote pre-operative assessment questionnaire and receive support relating to the planned procedure at designated intervals. The solution will provide healthcare professionals the ability to triage and prioritise requests and direct to the appropriate clinician or service. Secondly, a digital platform solution is required that can improve and maximise waiting list creation that can make the planning, changing and optimisation of theatres scheduling more efficient, ensuring this helps to reduce clinical and administrative time necessary to manage lists. It is important that any platform can be fully integrated with current Electronic Patient Record systems. The system must also have the ability to accurately record cumulative procedure times as well as analysing the time for specific patients in terms of clinical urgency and the overall length of time the patient has waited. The standardised digital platform will bring the benefits to patients and staff across 381 theatres within the 14 Territorial Health Boards, 1 National Health Board (National Waiting Times Centre Board) and 2,000 surgical Consultants across 40-50 theatre specialties in NHS Scotland. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR473603 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 13 Mar 2023 | | Submission deadline | Not specified | | Future notice date | 24 Jul 2023 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) ("NSS") | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH12 9EB | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | Drum Brae/Gyle | | Westminster constituency | Edinburgh South West | | Delivery location | TLM Scotland | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48330000 - Scheduling and productivity software package - 48332000 - Scheduling software package ## Release History - 13 Mar 2023 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR473603 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR473603&idx=1 13th March 2023 - PreOp PIN Questionnaire - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR473603&idx=2 13th March 2023 - Theatre Scheduling Tool PIN Questionnaire - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR473603 Theatre Scheduling Tool - This Prior Information Notice (PIN) relates to early market engagement around the development of a digital platform solution(s) that can optimise pre-operative assessment, theatre capacity and increase theatre productivity. Firstly, NHS National Services Scotland is exploring a requirement for the procurement of a digital platform solution to provide a Digital Pre-operative Assessment tool. The solution will be capable of supporting a National Pre-op Assessment online triage solution for all participating boards in NHS Scotland. The solution will provide a suite of functionality to allow patients to complete a remote pre-operative assessment questionnaire and receive support relating to the planned procedure at designated intervals. The solution will provide healthcare professionals the ability to triage and prioritise requests and direct to the appropriate clinician or service. Secondly, a digital platform solution is required that can improve and maximise waiting list creation that can make the planning, changing and optimisation of theatres scheduling more efficient, ensuring this helps to reduce clinical and administrative time necessary to manage lists. It is important that any platform can be fully integrated with current Electronic Patient Record systems. The system must also have the ability to accurately record cumulative procedure times as well as analysing the time for specific patients in terms of clinical urgency and the overall length of time the patient has waited. The standardised digital platform will bring the benefits to patients and staff across 381 theatres within the 14 Territorial Health Boards, 1 National Health Board (National Waiting Times Centre Board) and 2,000 surgical Consultants across 40-50 theatre specialties in NHS Scotland. ## Notice URLs - http:// - http://www.nss.nhs.scot/browse/procurement-and-logistics - http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=718504 - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000718504 - https://www.publictendersscotland.publiccontractsscotland.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000718504. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000718504.json.