---
title: "Library Equipment, Software & Maintenance"
ocid: "ocds-r6ebe6-0000719071"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000719071"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000719071.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000719071.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "APUC LIMITED"
published: "2023-09-29"
---

# Library Equipment, Software & Maintenance

Buyer: APUC LIMITED  
Current stage: Award  
OCID: ocds-r6ebe6-0000719071

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## Summary

The procurement process for the contract "Library Equipment, Software & Maintenance" was managed by APUC Limited, a central purchasing body based in Stirling, UK. The procurement involved the supply of various library-related equipment and software to education institutions. The process has concluded with multiple contracts awarded to different suppliers for different lots, demonstrating an opportunity for businesses in the goods sector to compete and secure contracts. Key dates and deadlines were adhered to, ensuring a transparent and efficient procurement stage.

This tender for library equipment and software offers a significant business growth opportunity for suppliers in the goods sector, particularly those experienced in providing technical solutions to education institutions. Companies specialising in items like RFID security, self-service equipment, and software development will find this procurement process well-suited for their operations. The open procedure approach and clear lot descriptions provide a level playing field for small and large businesses to participate and contribute to the education industry, enhancing service delivery and innovation within libraries.

## Notice

4.1.1 The purpose of this procurement exercise is to appoint a range of capable best value Contractors for the supply of Library Equipment, Software & Maintenance as detailed within this Invitation to Tender (ITT). The scope of this procurement covers the supply of Library security, self-service Equipment (RFID and EM), self service lockers, library occupancy monitoring solutions, self service laptop charging lockers including maintenance and self-service software including support and maintenance.

### Lot Information

One Stop Shop (RFID Security and Self-Service Equipment with Maintenance)

This Lot covers a range of RFID Library Equipment and Materials, including installation, maintenance and training. Successful Contractors will be required to supply, install, commission, service, support and maintain equipment for Customer Self Service Terminals. Also included are added value products of library occupancy monitoring solutions and library access control to enable 24 hour operation.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The initial contract period is for two years commencing May 2023. Thereafter 2 annual options to extend the agreement for a further 12 months are exercisable at APUC's discretion.

EM and Hybrid Library Equipment

The scope of this Lot will include Library equipment that operates with the use of Electromagnetic security and/or a hybrid with EM/RFID technology capability. This product Lot will include security gates, workstations and self-check units or kiosks.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The Framework Agreement will commence May 2023 for a period of 2 years. The Authority reserves the right to extend the Framework Agreement for a further 2 periods of 12 months, subject to satisfactory performance and continued Institution requirements.

Self Service Laptop Charging Lockers

The scope of this lot includes the supply and maintenance of Laptop lending lockers. The demand is growing for these lockers within the HE/FE sector, to assist with access to digital equipment and lifecycle extension of laptops.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Self Service Software

The HE/FE institutions may require to purchase an commercial off the shelf (COTS) cloud based, self-checkout application to allow the automation of their check-out process.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT489438 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Sep 2023 |
| Submission deadline | 10 Mar 2023 |
| Future notice date | Not specified |
| Award date | 1 Aug 2023 |
| Contract period | Not specified |
| Recurrence | April 2027 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £5,000,000 |
| Lots value | £500,000 |
| Awards value | Not specified |
| Contracts value | £5,000,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | APUC LIMITED |
| Locality | STIRLING |
| Post town | Falkirk and Stirling |
| Postcode | FK8 2DZ |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM0 Eastern Scotland |
| ITL 3 | TLM02 Perth and Kinross, and Stirling |
| Local authority | Stirling |
| Electoral ward | Stirling East |
| Westminster constituency | Stirling and Strathallan |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 6 |
| Supplier names | BIBLIOTHECA; D-TECH INTERNATIONAL; LYNGSOE SYSTEMS; NEXBIB SOLUTIONS LIMTED; SB ELECTRONIC SYSTEMS; STONE TECHNOLOGIES LTD TRADING AS STONE GROUP |

## CPV Codes

### Divisions

- 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 39155100 - Library equipment
- 48160000 - Library software package
- 72212160 - Library software development services

## Release History

- 29 Sep 2023 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT489438
- 7 Feb 2023 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB470840

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB470840
  Library Equipment, Software & Maintenance - 4.1.1 The purpose of this procurement exercise is to appoint a range of capable best value Contractors for the supply of Library Equipment, Software & Maintenance as detailed within this Invitation to Tender (ITT). The scope of this procurement covers the supply of Library security, self-service Equipment (RFID and EM), self service lockers, library occupancy monitoring solutions, self service laptop charging lockers including maintenance and self-service software including support and maintenance.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT489438
  Library Equipment, Software & Maintenance - 4.1.1 The purpose of this procurement exercise is to appoint a range of capable best value Contractors for the supply of Library Equipment, Software & Maintenance as detailed within this Invitation to Tender (ITT). The scope of this procurement covers the supply of Library security, self-service Equipment (RFID and EM), self service lockers, library occupancy monitoring solutions, self service laptop charging lockers including maintenance and self-service software including support and maintenance.

## Notice URLs

- http://
- http://www.apuc-scot.ac.uk
- http://www.hepcw.ac.uk/members/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000719071
- https://neupc.ac.uk/who-are-our-members
- https://www.lupc.ac.uk/members/our-members
- https://www.nwupc.ac.uk/our-members
- https://www.publictendersscotland.publiccontractsscotland.gov.uk
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
- https://www.supc.ac.uk/our-members/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000719071. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000719071.json.