---
title: "HAVs monitoring system for Royal Botanic Garden Edinburgh (RBGE)"
ocid: "ocds-r6ebe6-0000719724"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000719724"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000719724.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000719724.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "ROYAL BOTANIC GARDEN EDINBURGH"
published: "2023-02-14"
---

# HAVs monitoring system for Royal Botanic Garden Edinburgh (RBGE)

Buyer: ROYAL BOTANIC GARDEN EDINBURGH  
Current stage: Award  
OCID: ocds-r6ebe6-0000719724

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## Summary

The Royal Botanic Garden Edinburgh has awarded a contract for a HAVs monitoring system. The tender aimed to provide equipment to monitor and measure staff machine usage that could cause Hand Arm Vibration Syndrome (HAVs). The procurement stage was completed on 14th February 2023. The system sought was GDPR compliant with cloud-based technology, benefiting small and medium enterprises (SMEs) in the goods sector. The contract value was GBP 27,000, with Reactec Ltd being the supplier. The buying organisation, based in Edinburgh, identified the need for real-time data reporting and multi-user accessibility.

This opportunity in HAVs monitoring system procurement by the Royal Botanic Garden Edinburgh presents a growth avenue for businesses specialised in providing off-the-shelf solutions. The system requirements support future expansion with features like real-time exposure level monitoring and automatic data reporting. Businesses capable of delivering scalable and GDPR-compliant systems using cloud technology would be well-suited to compete for this contract. The procurement process involved electronic submission and bid opening in a virtual setting, showcasing a modern approach to public procurement involving user-friendly tools and electronic payment options.

## Notice

Our ambition is to provide equipment and a system to monitor, measure, alert and record the use by any member of staff of any machine which may cause HAVs (Hand Arm Vibration Syndrome) to complement our current risk assessment-based approach. We are looking for a ready-made, supported, off the shelf solution, HAVs monitoring system that that is also GDPR compliant and uses cloud-based technology for maximum accessibility.

### Lot Information

Lot 1

Our ambition is to provide equipment and a system to monitor, measure, alert and record the use by any member of staff of any machine which may cause HAVs (Hand Arm Vibration Syndrome) to complement our current risk assessment-based approach. We are looking for a ready-made, supported, off the shelf solution, HAVs monitoring system that that is also GDPR compliant and uses cloud-based technology for maximum accessibility. The Need RBGE is looking for an off the shelf HAVs monitoring system which meets the following requirements: The HAVs system must be analytical and have real-time data reporting. The HAVs system must be GDPR compliant, and the data recorded be the sole property of the RBGE (Royal Botanic Garden Edinburgh) The HAVs system must support access by multiple users who can depending on permissions, analyse all or part of the data recorded i.e., by individual or team. The HAVs system should be scalable to support future operational needs, i.e., an increase in the number of users and the volume of data that is stored in it. The HAVs system should be capable of sending and receiving data automatically. The HAVs system should ideally allow exporting of all data (usable format) contained within in it at a future point in time. The HAVs system should initially be able support 30-40 (36 Devices in initial purchase) operators across 4 sites and 100+ Tools The HAVs monitoring equipment must include individual user cards which can be programmed to an individual and their individual exposure limits. The HAVs monitoring equipment must include individual machinery tags which are durable, discreet, robust useable on any machine that may cause HAVs. The HAVs individual machinery tags should be capable of recording Tool Exposure Points (TEP) and Sensed Exposure Points (SEP) The HAVs monitoring equipment must light, rechargeable, robust, waterproof (IP66 or greater), and wearable. Ability to turn off any GPS / Location tracking aspect of the device. The HAVs monitoring equipment recharging stations should be capable of charging between 5-10 units at a time. The HAVs monitoring equipment should display the information in clear and understandable way so that the operators can easily see their limits. The HAVs monitoring equipment must be capable of giving real time exposure level or time remaining on tool. The HAVs monitoring equipment must be able to alert user and managers of any over exposure to HAVs. Response should include training in the system and equipment supplied for all users online for the bulk of the users (40 users), on site training for the deployment of the device to Edinburgh. With train the trainer approach to allow of the deployment to other RBGE locations. 5 Docking Stations and 36 Initial Devices and 50 Straps and 100 tags.

Renewal: 24 Months (Two x 12 month extension)

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB471209 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Feb 2023 |
| Submission deadline | 3 Feb 2023 |
| Future notice date | Not specified |
| Award date | 14 Feb 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £27,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ROYAL BOTANIC GARDEN EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH3 5LR |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Inverleith |
| Westminster constituency | Edinburgh North and Leith |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | REACTEC |

## CPV Codes

### Divisions

- 38 - Laboratory, optical and precision equipments (excl. glasses)

### Codes

- 38434400 - Vibration analysers

## Release History

- 14 Feb 2023 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB471209
- 20 Jan 2023 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN469094

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN469094&idx=2
  20th January 2023 - RBGE-2022-109 HAVs monitoring system Price Final
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN469094&idx=1
  20th January 2023 - RBGE 2022-109 HAVs monitoring system ITT FINAL
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN469094
  HAVs monitoring system for Royal Botanic Garden Edinburgh (RBGE) - Our ambition is to provide equipment and a system to monitor, measure, alert and record the use by any member of staff of any machine which may cause HAVs (Hand Arm Vibration Syndrome) to complement our current risk assessment-based approach. We are looking for a ready-made, supported, off the shelf solution, HAVs monitoring system that that is also GDPR compliant and uses cloud-based technology for maximum accessibility.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB471209
  HAVs monitoring system for Royal Botanic Garden Edinburgh (RBGE) - Our ambition is to provide equipment and a system to monitor, measure, alert and record the use by any member of staff of any machine which may cause HAVs (Hand Arm Vibration Syndrome) to complement our current risk assessment-based approach. We are looking for a ready-made, supported, off the shelf solution, HAVs monitoring system that that is also GDPR compliant and uses cloud-based technology for maximum accessibility.

## Notice URLs

- http://
- http://www.publiccontractsscotland.gov.uk
- http://www.rbge.org.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000719724

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000719724. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000719724.json.