--- title: "Re-opening of Trades Framework Agreement 2021-25" ocid: "ocds-r6ebe6-0000719941" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000719941" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000719941.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000719941.json" source: "Public Contracts Scotland" current_stage: "Award" buyer: "COMHAIRLE NAN EILEAN SIAR" published: "2024-09-05" --- # Re-opening of Trades Framework Agreement 2021-25 Buyer: COMHAIRLE NAN EILEAN SIAR Current stage: Award OCID: ocds-r6ebe6-0000719941 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000719941) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000719941.json) ## Summary The Comhairle nan Eilean Siar (Western Isles Council) is re-opening its Trades Framework Agreement 2021-25 to include new contractors for the Buildings Property Maintenance and Reactive Repairs framework. The initiative, categorised under general public services, aims to encompass various trade lots, including reactive repairs and low-value works not exceeding GBP 1,000 and minor maintenance and planned work with a value between GBP 1,000 and GBP 50,000. The procurement process is at the award stage with the related contract notice issued on 1st February 2023 and the final award notice dated 5th September 2024. The contracting activities will take place across the Western Isles, specifically the UKM64 region, and the procurement follows an open procedure method. This tender provides businesses with numerous growth opportunities by potentially securing a position on a significant framework contract with a substantial contract value of GBP 1,500,000. It is particularly beneficial for companies specialising in services such as access control systems, air conditioning, boiler maintenance, builderwork, data cabling, electrical work, and more. The framework's requirements for specific accreditations (e.g., NICEIC, SSAIB, FETA) ensure that only qualified, professional suppliers are considered, encouraging businesses suitably experienced in these areas to compete. Successful inclusion in this framework could result in consistent work and revenue over a two-year contract period, with a possibility of renewal. ## Notice The purpose of this tender is to enable the Comhairle to select suitable contractors for inclusion within a Buildings Property Maintenance and Reactive Repairs Framework Agreement. The Comhairle will select contractors deemed suitable to meet the requirements of the service. The framework includes a range of Lots, responses to which will be categorised as follows: Reactive Repairs and Low Value Works (Not exceeding GBP 1000) Minor Maintenance and Planned Work (Over GBP 1,000 and up to GBP 50,000) The Scope of Requirements explains the provisions in detail. ### Lot Information Air Conditioning and Ventilation To inspect and maintain air conditioning and ventilation systems throughout the Western Isles. Suppliers must hold, as a minimum requirement, FETA accreditation or affiliation with one of it's principle associations, for example HEVAC,ADCAS or equivalent Renewal: New contract to be put in place in 2 years Automatic Door Maintenance To inspect and maintain automatic doors throughout the Western Isles in accordance with BS EN 16005. In addition to bi-annual maintenance inspections,suppliers will also be expected to respond to emergency and non-routine calls in accordance with the conditions of the contract. Suppliers must hold ADSA or equivalent accreditation. Renewal: New contract to be put in place in 2 years Boiler Maintenance To inspect and maintain both oil and gas fired boiler/burner units throughout the Western Isles, and to attend to emergency and non-routine calls in accordance with the contract conditions. Suppliers must hold Gas Safe and OFTEC registrations. Renewal: New contract to be put in place in 2 years Builderwork and Joinery To undertake a range of reactive and planned maintenance of a minor works nature throughout the Western Isles. Suppliers must be registered with NHBC or equivalent, and must also hold an appropriate Vehicle Operating Licence. Renewal: New contract to be put in place in 2 years Data Cabling/IT Installation Working predominantly alongside the Comhairles IT team, Suppliers will be required to assist with small scale IT upgrades within Comhairle owned office accommodation across the Western Isles. Suppliers must be approved installers in Cat 5,6 & 7 cabling. Renewal: New contract to be put in place in 2 years Electrical Work To undertake a broad range of reactive and planned maintenance works throughout the Western Isles in accordance with BS 7671. Suppliers must be NICEIC/SELECT or similarly approved. Renewal: New contract to be put in place in 2 years Fire Alarm Maintenance To routinely inspect a range of fire alarm systems within Comhairle owned settings across the Western Isles,including Gent,Menvier,Kentec and Chubb.Suppliers will also be expected to respond to emergency and non routine calls as they arise. Suppliers must be appropriately accredited under the BAFE or FIA registration schemes. Renewal: New contract to be put in place in 2 years Fire Appliance Servicing To undertake annual servicing of fire fighting equipment within Comhairle owned properties across the Western Isles in accordance with BS 5306. Suppliers must be suitably approved under the BAFE/FIA registration schemes. Renewal: New contract to be put in place in 2 years Floorcovering Work will be of a planned nature focusing mainly on the replacement of carpeting and lino across a range of commericial and domestic settings in and around the Western Isles. Membership of CFA or equivalent is desirable. Renewal: New contract to be put in place in 2 years Gas Servicing To undertake both reactive and planned gas maintenance work throughout the Western Isles in accordance with the Gas Safety(Installation and Use) Regulations 1998.Suppliers must be Gas Safe registered at COMCAT level. Renewal: New contract to be put in place in 2 years Gym Equipment Maintenance Suppliers will be expected to undertake annual maintenance inspections of gymnastic equipment across the Comhairle's school estate. Repairs and replacement of equipment will form part of the requirement Legionella Risk Assessment Suppliers will be expected to provide Legionella Risk Assessments within a range of commercial and domestic properties across the Western Isles in accordance with the L8 Approved Code of Practice. Suppliers must be LCA or equally approved. Renewal: New contract to be put in place in 2 years Lift Maintenance In accordance with the Lifts Regulations 2016 and BS EN 81-82, Suppliers will be expected to undertake both planned and reactive maintenance to 20nr lifts within Comhairle owned properties across the Western Isles. Contractors must be LEIA / LIFTCERT or similarly accredited. Renewal: New contract to be put in place in 2 years Lightning and Chimney Inspections To undertake annual maintenance inspections on properties throughout the Western Isles in accordance with BS EN 62305, and advise on remedial actions where appropriate. Suppliers must be ATLAS or similarly approved. Renewal: New contract to be put in place in 2 years Mansafe Systems To undertake annual maintenance inspection of fall/arrest systems throughout the Western Isles in accordance with BS EN 795, and advise on remedial requirements where appropriate. Suppliers must be ATLAS or similarly approved. Painterwork Work will predominantly be of a planned nature within Comhairle owned properties throughout the Western Isles. Suppliers should ideally hold PDA or equivalent accreditation Renewal: New contract to be put in place in 2 years Pest Control To undertake routine pest control inspections (rodents, birds & insects) at a range of properties across the Western Isles in accordance with the Prevention of Damage by Pests Act 1949. Suppliers must be BPCA/NPTA or similarly approved. Renewal: New contract to be put in place in 2 years Plumbing To undertake a range of reactive and planned maintenance works throughout the Western Isles in accordance with BS 6700. Suppliers must be SNIPEF or similarly approved. Renewal: New contract to be put in place in 2 years Portable Partitions Annual inspection of portable partitions in accordance with the Health & Safety at Work Act 1974 / Management at Work Regs 1999. Renewal: New contract to be put in place in 2 years Pump Refurbishment Annual refurbishment of existing heating pumps within various properties across the Western Isles. Work will include replacement of bearings, shafts, impellars, motors, seals and the like. Suppliers must only use qualified heating engineers with a minimum of 5 years' experience in Armstrong/Grundfos pumps Renewal: New contract to be put in place in 2 years Refrigeration To carry out maintenance on refrigerated equipment within Comhairle properties across the Western Isles in accordance with BS EN 378-1. Suppliers must be F-gas /BRA or similarly accredited. Renewal: New contract to be put in place in 2 years Renewable Technology To undertake routine maintenance and reactive repairs to renewable technology equipment including air/ground source heat pumps,solar/pv systems, turbines and the like. Suppliers must hold MCS or equivalent accreditation. Renewal: New contract to be put in place in 2 years Steel Fabrication To provide small scale steel fabrication work at a range of Comhairle locations across the Western Isles. Renewal: New contract to be put in place in 2 years Access Control Systems To inspect and maintain a variety of access control equipment within Comhairle owned properties across the Western Isles, including cctv,swipe access,video entry, audio entry and such like. Suppliers must be SSAIB or similaly approved with experience in Paxton security systems . Renewal: New contract to be put in place in 2 years ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513669 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Sep 2024 | | Submission deadline | 3 Mar 2023 | | Future notice date | Not specified | | Award date | 5 Sep 2024 | | Contract period | Not specified | | Recurrence | 2 years | ## Values | Field | Value | | --- | --- | | Tender value | £1,500,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Unsuccessful | | Lots status | Unsuccessful | | Awards status | Unsuccessful | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | COMHAIRLE NAN EILEAN SIAR | | Locality | STORNOWAY | | Post town | Outer Hebrides | | Postcode | HS1 2BW | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM2 Highlands and Islands | | ITL 3 | TLM20 Highlands and Islands | | Local authority | Na h-Eileanan Siar | | Electoral ward | Steòrnabhagh a Deas | | Westminster constituency | Na h-Eileanan an Iar | | Delivery location | TLM64 Na h-Eileanan Siar | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50700000 - Repair and maintenance services of building installations ## Release History - 5 Sep 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513669 - 1 Feb 2023 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB470057 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB470057 Re-opening of Trades Framework Agreement 2021-25 - The purpose of this tender is to enable the Comhairle to select suitable contractors for inclusion within a Buildings Property Maintenance and Reactive Repairs Framework Agreement. The Comhairle will select contractors deemed suitable to meet the requirements of the service. The framework includes a range of Lots, responses to which will be categorised as follows: Reactive Repairs and Low Value Works (Not exceeding GBP 1000) Minor Maintenance and Planned Work (Over GBP 1,000 and up to GBP 50,000) The Scope of Requirements explains the provisions in detail. - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513669 Re-opening of Trades Framework Agreement 2021-25 - The purpose of this tender is to enable the Comhairle to select suitable contractors for inclusion within a Buildings Property Maintenance and Reactive Repairs Framework Agreement. The Comhairle will select contractors deemed suitable to meet the requirements of the service. The framework includes a range of Lots, responses to which will be categorised as follows: Reactive Repairs and Low Value Works (Not exceeding GBP 1000) Minor Maintenance and Planned Work (Over GBP 1,000 and up to GBP 50,000) The Scope of Requirements explains the provisions in detail. ## Notice URLs - http:// - http://www.cne-siar.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000719941 - https://www.publictendersscotland.publiccontractsscotland.gov.uk - https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000719941. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000719941.json.