--- title: "Finance and HR System Specification" ocid: "ocds-r6ebe6-0000720232" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000720232" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000720232.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000720232.json" source: "Public Contracts Scotland" current_stage: "Award" buyer: "CITIZENS ADVICE SCOTLAND" published: "2023-06-06" --- # Finance and HR System Specification Buyer: CITIZENS ADVICE SCOTLAND Current stage: Award OCID: ocds-r6ebe6-0000720232 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000720232) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000720232.json) ## Summary The procurement process is led by Citizens Advice Scotland in Edinburgh, UK, for the "Finance and HR System Specification" tender in the goods category. The tender has reached the award stage, with Kick ICT Ltd being awarded the contract valued at £50,000. Key dates include the contract signing on April 30, 2018. The main focus is on upgrading various financial and HR systems for increased efficiency and alignment with IT infrastructure. This tender presents opportunities for businesses specializing in financial and HR systems to compete for contracts to upgrade existing systems. Companies with expertise in software development, IT infrastructure, and ongoing support services would be well-suited to bid for this tender. The procurement method used is an open procedure, inviting businesses to participate in the process transparently. The buying organisation, Citizens Advice Scotland, is seeking long-term solutions for improved budget management and HR support, offering a 3-year support contract as part of the tender requirements. ## Notice Finance and HR System ### Lot Information Lot 1 CAS currently uses Sun Systems v6.3 as its main financial package, along with the following linked products: Electronic Procurement System - P2P/FinDocs - v4 Reporting - QA Executive v10 Reporting/Loading data - QA Excel Budgeting - QA Budget Manager VAT Returns - MTD Supplier remittances - Spindle CAS currently uses Tensor as its HR System. This HRIS system must have a good basic functionality to allow CAS to collect and store employee information and support the HR team to perform their role in end-to-end human resources management. This is all hosted locally by CAS IT Services, on a number of virtual Windows Servers running server 2012 R2, IIS, MS SQL Server (where required) and linked by a 10GB network backbone. For information we have recently outsourced our payroll, the only link to the Ledger is the monthly journal to update the ledger and through the banking journal to update the payments processed. There is the need to upgrade or replace, and in particular replace the Budget Management product which we use extensively as it is no longer supported. We require to update systems, to ensure ongoing compatibility with our IT infrastructure, and to enhance efficiencies. This Quote is to cover an update/replacement of the necessary systems - in line with the requirements - along with 3 years ongoing support contract. Renewal: This may be reviewed at the end of the 3 year period ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN480306 | | Notice type | PCS Notice - Website Contract Award Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 6 Jun 2023 | | Submission deadline | 28 Feb 2023 | | Future notice date | Not specified | | Award date | 30 Apr 2018 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £51,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £50,000 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | CITIZENS ADVICE SCOTLAND | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH7 4GB | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | Leith Walk | | Westminster constituency | Edinburgh North and Leith | | Delivery location | TLM Scotland | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | KICK ICT | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 6 Jun 2023 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN480306 - 25 Jan 2023 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN469481 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN469481&idx=1 25th January 2023 - Finance and HR Systems Specification - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN469481 Finance and HR System Specification - Finance and HR System - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN480306 Finance and HR System Specification - Finance and HR System ## Notice URLs - http:// - http://www.cas.org.uk - http://www.publiccontractsscotland.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000720232 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000720232. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000720232.json.