--- title: "Supply, Implementation and Support of Timetabling Software System for Ayrshire College" ocid: "ocds-r6ebe6-0000720325" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000720325" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000720325.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000720325.json" source: "Public Contracts Scotland" current_stage: "Tender" buyer: "AYRSHIRE COLLEGE" published: "2023-01-25" --- # Supply, Implementation and Support of Timetabling Software System for Ayrshire College Buyer: AYRSHIRE COLLEGE Current stage: Tender OCID: ocds-r6ebe6-0000720325 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000720325) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000720325.json) ## Summary The Ayrshire College is looking for a supplier to provide, implement, and support a timetabling software system. This opportunity falls under the "Education" industry category. The tender, titled "Supply, Implementation and Support of Timetabling Software System for Ayrshire College," is currently in the planning stage. The deadline for tender submission is the 22nd of February 2023. The procurement method is an open procedure, with a contract value of £35,000 GBP. The timetabling system will be used across all three campuses in Ayr, Kilmarnock, and Kilwinning, creating opportunities for businesses offering software solutions and educational technology services. This tender from Ayrshire College presents a lucrative opportunity for technology companies specializing in educational software systems. The contract offers the potential for a 2-year engagement with additional extension options. Businesses with expertise in delivering centralised timetabling solutions, room booking policies, and software support are well-suited to compete. Ayrshire College aims to enhance student experience, improve resource management, and streamline academic timetables through this procurement process. With electronic submission required, businesses proficient in tech-enabled services and innovative solutions are encouraged to participate in this competitive tendering process. ## Notice Ayrshire College are looking for the supply, implementation and support of a a software system that allows: 1. Adoption of centralised timetabling software. 2. Implementation of effective timetabling and room booking policies and processes sufficient to gain advantage from having such software. ### Lot Information Lot 1 The college is seeking a timetabling software system that allows: 1. Adoption of centralised timetabling software. 2. Implementation of effective timetabling and room booking policies and processes sufficient to gain advantage from having such software. Some of the Key Potential Outcomes Ayrshire College is looking for from adopting a centralised timetabling solution would be: - Student focused, coherent institutional timetabling which enhances student experience - Improved management information and tools to support the effective use of college resources - Improvements to the management of academic timetables - More effective provision and use of learning and teaching space - Greater flexibility in managing staff teaching time - More effective use of administrative staff resources - More effective use of management time - Improved curriculum planning Options: the contract is for 2 years with the option to extend for 2 further one-year periods. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN469540 | | Notice type | PCS Notice - Website Contract Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 25 Jan 2023 | | Submission deadline | 22 Feb 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £35,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | AYRSHIRE COLLEGE | | Locality | KILMARNOCK | | Post town | Kilmarnock | | Postcode | KA1 3HY | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM9 Southern Scotland | | ITL 3 | TLM93 North Ayrshire and East Ayrshire | | Local authority | East Ayrshire | | Electoral ward | Kilmarnock West and Crosshouse | | Westminster constituency | Kilmarnock and Loudoun | | Delivery location | TLM93 North Ayrshire and East Ayrshire | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems - 48931000 - Training software package ## Release History - 25 Jan 2023 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN469540 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN469540&idx=1 25th January 2023 - Invitation to Tender document - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN469540&idx=2 25th January 2023 - Appendix A- Form of Tender - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN469540&idx=3 25th January 2023 - Appendix B Freedom of Information - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN469540&idx=4 25th January 2023 - Appendix C Ayrshire Colleges Terms and Conditions - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN469540&idx=5 25th January 2023 - Appendix D -Sustain Supply Chain Code of Conduct - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN469540&idx=6 25th January 2023 - Appendix E Pricing Schedule - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN469540 Supply, Implementation and Support of Timetabling Software System for Ayrshire College - Ayrshire College are looking for the supply, implementation and support of a a software system that allows: 1. Adoption of centralised timetabling software. 2. Implementation of effective timetabling and room booking policies and processes sufficient to gain advantage from having such software. ## Notice URLs - http://www.publiccontractscotland.gov.uk - http://www.publiccontractsscotland.gov.uk - http://www1.ayrshire.ac.uk/ - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000720325 - https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=720325 - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=720325 - https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000720325. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000720325.json.