---
title: "Electoral Management System for the Renfrewshire Valuation Joint Board (\"RVJB\")"
ocid: "ocds-r6ebe6-0000721856"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000721856"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000721856.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000721856.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "RENFREWSHIRE COUNCIL"
published: "2023-03-06"
---

# Electoral Management System for the Renfrewshire Valuation Joint Board ("RVJB")

Buyer: RENFREWSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000721856

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000721856.json)

## Summary

The Renfrewshire Council has awarded a contract for an Electoral Management System to Democracy Counts Ltd. The procurement method was limited with an award procedure without prior publication of a call for competition. The contract value is £96,000, signed on 27th February 2023. The system is for Renfrewshire Valuation Joint Board to manage an electorate of approximately 268,000. The contract falls under the services category and was awarded under the Crown Commercial Services GCloud 13 Framework Agreement.

This contract award presents an opportunity for businesses providing technology services to participate in providing electoral management solutions. The Renfrewshire Council acted as the lead authority and central purchasing body for Renfrewshire Valuation Joint Board in this direct award process. Businesses specializing in electoral management systems, especially those familiar with large-scale voter databases, annual canvassing, and elections management, would be well-suited to compete for similar contracts in the public procurement sector.

## Notice

This is a Contract Award Notice for an Electoral Management System capable of storing information of an electorate of approximately 268,000. Renfrewshire Council being the Lead Authority for Renfrewshire Valuation Joint Board (RVJB) in the shared electoral registration services for East Renfrewshire, Inverclyde and Renfrewshire Councils. As such, the Council provides a procurement services to RVJB and is acting as a central purchasing body for RVJB.

### Lot Information

Lot 1

Contract Award Notice for Renfrewshire Valuation Joint Board who require an Electoral Management System which is capable of storing information of an electorate of approximately 268,000. The Electoral Management System is required to include the following: * Electoral Registration Management including: Rolling register, Annual Canvass, Postal Vote Verification, Voter ID and Absent Voter management including the divergence between the UK and Scottish Legislation * Elections management for multiple, single, combined or overlapped elections including management of the ab-sent voter process Renfrewshire Council procure on behalf of Renfrewshire Valuation Joint Board

### Procurement Information

This Call off Contract was awarded without prior publication of a call for competition as this was a direct award made under the Crown Commercial Services GCloud 13 Framework Agreement

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR472874 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 Mar 2023 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 27 Feb 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £96,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | RENFREWSHIRE COUNCIL |
| Additional buyers | RENFREWSHIRE VALUATION JOINT BOARD |
| Locality | PAISLEY |
| Post town | Paisley |
| Postcode | PA1 1JB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM33 Inverclyde, East Renfrewshire, and Renfrewshire |
| Local authority | Renfrewshire |
| Electoral ward | Paisley Northeast and Ralston |
| Westminster constituency | Paisley and Renfrewshire North |
| Delivery location | TLM83 Inverclyde, East Renfrewshire, and Renfrewshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DEMOCRACY COUNTS |

## CPV Codes

### Divisions

- 22 - Printed matter and related products
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 22821000 - Electoral forms
- 72260000 - Software-related services

## Release History

- 6 Mar 2023 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR472874

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR472874
  Electoral Management System for the Renfrewshire Valuation Joint Board ("RVJB") - This is a Contract Award Notice for an Electoral Management System capable of storing information of an electorate of approximately 268,000. Renfrewshire Council being the Lead Authority for Renfrewshire Valuation Joint Board (RVJB) in the shared electoral registration services for East Renfrewshire, Inverclyde and Renfrewshire Councils. As such, the Council provides a procurement services to RVJB and is acting as a central purchasing body for RVJB.

## Notice URLs

- http://
- http://www.renfrewshire.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000721856

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000721856. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000721856.json.