--- title: "Process Mapping Consultant" ocid: "ocds-r6ebe6-0000723394" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000723394" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000723394.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000723394.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "DUMFRIES AND GALLOWAY COUNCIL" published: "2023-02-21" --- # Process Mapping Consultant Buyer: DUMFRIES AND GALLOWAY COUNCIL Current stage: Planning OCID: ocds-r6ebe6-0000723394 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000723394) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000723394.json) ## Summary The Dumfries and Galloway Council, a regional or local authority in the UK, has published a planning notice for a procurement opportunity titled "Process Mapping Consultant" in the General public services category. The procurement is at the planning stage, and interested parties can find more details on the Public Contracts Scotland website. The deadline for future notices related to this opportunity is set for March 20, 2023. The Council is seeking a consultant to analyse and develop processes for Legal Services, with a focus on improving file management, compliance, and workflow efficiency. This tender presents an opportunity for businesses in the services sector, especially those specialised in process improvement and legal services. Companies with expertise in workflow analysis, automation, and efficiency enhancement are well-suited to compete for this contract. The engagement will involve collaborating with the Dumfries and Galloway Council to enhance their Legal Services operations by streamlining processes, adopting digital tools, and ensuring compliance. As the Council aims to transform its legal team's workstyle and service delivery, potential vendors can contribute to this transformation by offering innovative solutions and expertise in process mapping and automation. ## Notice Legal Services are looking for a Process mapping consultant covering the following areas. Analyse processes design workflows sequence actions create and refine processes develop processes for obtaining the right instructions and monitoring files develop automated compliance checker/automated action checker within our existing Civica prepare and develop the digital tools to assist with file management processes file closing and completion etc. help build and develop the new Civica and make the best use of the tools available assist with the building of a library of styles and automated use of the same in Civica establish a 'service' ethos and branding Assist with migration capture outputs of horizon scanning efficiently and enable automated action reminders configure/build-on existing Civica tools to utilise automated reporting identify opportunities in the horizon scanning process consider ways to interface with wider Council remove blockages - develop complete circuits Help us develop the team to transform into the O Shaped Lawyer service ### Lot Information Lot 1 Legal servcies has identified a need to change primarily the workstyle and approach to how the team manage their own files, case loads, internal clients and 3rd parties, how they approach overview of the committee reports, how they respond to EMES and FOI's, and how they seek and obtain instructions, how they drive progress on files, draft their Legal Advice Notes etc. As such, I think we need a process mapping consultant who can assist the team to: Analyse processes design workflows sequence actions create and refine processes develop processes for obtaining the right instructions and monitoring files develop automated compliance checker/automated action checker within our existing Civica prepare and develop the digital tools to assist with file management processes file closing and completion etc. help build and develop the new Civica and make the best use of the tools available assist with the building of a library of styles and automated use of the same in Civica establish a 'service' ethos and branding Assist with migration capture outputs of horizon scanning efficiently and enable automated action reminders configure/build-on existing Civica tools to utilise automated reporting identify opportunities in the horizon scanning process consider ways to interface with wider Council remove blockages - develop complete circuits Help us develop the team to transform into the O Shaped Lawyer service ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB471767 | | Notice type | PCS Notice - Website Prior Information Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 21 Feb 2023 | | Submission deadline | Not specified | | Future notice date | 20 Mar 2023 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DUMFRIES AND GALLOWAY COUNCIL | | Locality | DUMFRIES | | Post town | Dumfries and Galloway | | Postcode | DG1 2HP | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM9 Southern Scotland | | ITL 3 | TLM92 Dumfries and Galloway | | Local authority | Dumfries and Galloway | | Electoral ward | Nith | | Westminster constituency | Dumfries and Galloway | | Delivery location | TLM92 Dumfries and Galloway | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 72220000 - Systems and technical consultancy services - 72221000 - Business analysis consultancy services - 72222000 - Information systems or technology strategic review and planning services - 72224100 - System implementation planning services - 72224200 - System quality assurance planning services - 79100000 - Legal services ## Release History - 21 Feb 2023 at 00:00 - Planning - PCS Notice - Website Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB471767 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB471767 Process Mapping Consultant - Legal Services are looking for a Process mapping consultant covering the following areas. Analyse processes design workflows sequence actions create and refine processes develop processes for obtaining the right instructions and monitoring files develop automated compliance checker/automated action checker within our existing Civica prepare and develop the digital tools to assist with file management processes file closing and completion etc. help build and develop the new Civica and make the best use of the tools available assist with the building of a library of styles and automated use of the same in Civica establish a 'service' ethos and branding Assist with migration capture outputs of horizon scanning efficiently and enable automated action reminders configure/build-on existing Civica tools to utilise automated reporting identify opportunities in the horizon scanning process consider ways to interface with wider Council remove blockages - develop complete circuits Help us develop the team to transform into the O Shaped Lawyer service ## Notice URLs - http:// - http://www.dumgal.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000723394 - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=723394 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000723394. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000723394.json.