---
title: "Supply, Implementation and Support of Health and Safety Management System for Ayrshire College"
ocid: "ocds-r6ebe6-0000726352"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000726352"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000726352.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000726352.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "AYRSHIRE COLLEGE"
published: "2023-06-29"
---

# Supply, Implementation and Support of Health and Safety Management System for Ayrshire College

Buyer: AYRSHIRE COLLEGE  
Current stage: Award  
OCID: ocds-r6ebe6-0000726352

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## Summary

The procurement process for the supply, implementation, and support of a Health and Safety Management System for Ayrshire College has been completed. Ayrshire College, located in Kilmarnock, UK, issued the tender through an open procedure. The tender, identified by the title "Supply, Implementation and Support of Health and Safety Management System for Ayrshire College," falls under the Education industry category. The procurement stage has reached the award phase with the contract being signed on 23rd June 2023.

This tender provides opportunities for businesses, especially those specializing in health and safety software solutions, to partner with Ayrshire College. The college aims to ensure compliance with legal requirements and best practices by implementing an integrated system across its campuses in Ayr, Kilmarnock, and Kilwinning. Businesses offering solutions that facilitate real-time data visibility, comprehensive reporting on health and safety aspects, and seamless integration with existing systems like HR management software would be well-suited to compete for this contract.

## Notice

Ayrshire College requires a comprehensive and integrated health and safety software solution to ensure that best practice is followed and legal requirements are met while encompassing functionality for use across the College's multisite structure. 1.The software must allow the Health, Safety and Wellbeing and Estates Teams to work effectively in real time, improving data visibility and ensuring a consistent approach to the measurement and benchmarking of risk assessments, policies and identifying and reporting on incidents, trends and gap analysis. 2.The system should have the capability to record, review and report on all areas of Health, Safety and Wellbeing and Estates including Audits, Training, Investigations, Claims, Incidents/accidents and Near misses, Equipment and Inspection Checks. Unlimited user friendly access must be available for nominated employees of the college to update data and report simply and quickly. 3.The system should have the ability to link to Training Records and Asset Register where applicable to capture data where an individual or equipment is involved. It is a further requirement of the system to link with associated training records and/or maintenance records or reviews. 4.The system should have the capability to interface with the College's existing systems such as iTrent - HR Management System

### Lot Information

Lot 1

The college is seeking a health and safety management software system that allows:

Options: the contract is for 2 years with the option to extend for 2 further one-year periods.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN482414 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Jun 2023 |
| Submission deadline | 5 Apr 2023 |
| Future notice date | Not specified |
| Award date | 23 Jun 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £88,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | AYRSHIRE COLLEGE |
| Locality | KILMARNOCK |
| Post town | Kilmarnock |
| Postcode | KA1 3HY |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM9 Southern Scotland |
| ITL 3 | TLM93 North Ayrshire and East Ayrshire |
| Local authority | East Ayrshire |
| Electoral ward | Kilmarnock West and Crosshouse |
| Westminster constituency | Kilmarnock and Loudoun |
| Delivery location | TLM93 North Ayrshire and East Ayrshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SAFESMART |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48931000 - Training software package

## Release History

- 29 Jun 2023 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN482414
- 17 Mar 2023 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR474044

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR474044&idx=1
  17th March 2023 - Invitation to Tender document
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR474044&idx=2
  17th March 2023 - Appendix D-Pricing Schedule
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR474044
  Supply, Implementation and Support of Health and Safety Management System for Ayrshire College - Ayrshire College requires a comprehensive and integrated health and safety software solution to ensure that best practice is followed and legal requirements are met while encompassing functionality for use across the College's multisite structure. 1.The software must allow the Health, Safety and Wellbeing and Estates Teams to work effectively in real time, improving data visibility and ensuring a consistent approach to the measurement and benchmarking of risk assessments, policies and identifying and reporting on incidents, trends and gap analysis. 2.The system should have the capability to record, review and report on all areas of Health, Safety and Wellbeing and Estates including Audits, Training, Investigations, Claims, Incidents/accidents and Near misses, Equipment and Inspection Checks. Unlimited user friendly access must be available for nominated employees of the college to update data and report simply and quickly. 3.The system should have the ability to link to Training Records and Asset Register where applicable to capture data where an individual or equipment is involved. It is a further requirement of the system to link with associated training records and/or maintenance records or reviews. 4.The system should have the capability to interface with the College's existing systems such as iTrent - HR Management System
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN482414
  Supply, Implementation and Support of Health and Safety Management System for Ayrshire College - Ayrshire College requires a comprehensive and integrated health and safety software solution to ensure that best practice is followed and legal requirements are met while encompassing functionality for use across the College's multisite structure. 1.The software must allow the Health, Safety and Wellbeing and Estates Teams to work effectively in real time, improving data visibility and ensuring a consistent approach to the measurement and benchmarking of risk assessments, policies and identifying and reporting on incidents, trends and gap analysis. 2.The system should have the capability to record, review and report on all areas of Health, Safety and Wellbeing and Estates including Audits, Training, Investigations, Claims, Incidents/accidents and Near misses, Equipment and Inspection Checks. Unlimited user friendly access must be available for nominated employees of the college to update data and report simply and quickly. 3.The system should have the ability to link to Training Records and Asset Register where applicable to capture data where an individual or equipment is involved. It is a further requirement of the system to link with associated training records and/or maintenance records or reviews. 4.The system should have the capability to interface with the College's existing systems such as iTrent - HR Management System

## Notice URLs

- http://
- http://www.publiccontractscotland.gov.uk
- http://www.publiccontractsscotland.gov.uk
- http://www1.ayrshire.ac.uk/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000726352

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000726352. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000726352.json.