---
title: "EC0993 Accommodation, Catering and Events Cleaning Requirements"
ocid: "ocds-r6ebe6-0000727009"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000727009"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000727009.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000727009.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "UNIVERSITY OF EDINBURGH"
published: "2023-07-03"
---

# EC0993 Accommodation, Catering and Events Cleaning Requirements

Buyer: UNIVERSITY OF EDINBURGH  
Current stage: Award  
OCID: ocds-r6ebe6-0000727009

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## Summary

The University of Edinburgh recently completed a procurement process for cleaning services under the title "EC0993 Accommodation, Catering and Events Cleaning Requirements" in the Education industry. The tender was awarded to multiple suppliers, including Crystal Facilities Management Ltd, Mario Group Facility Management Limited, McSence, and Pure Cleaning (Scotland) Ltd. The procurement stage was an open procedure, with a total contract value of 825,000 GBP. The University's main procurement category was services, and the buying organisation was the University of Edinburgh located in Edinburgh, UK. The tender process concluded on 3rd July 2023.

This tender by the University of Edinburgh for cleaning services presents business growth opportunities for suppliers in the cleaning services industry, especially those experienced in the accommodation and events sector. The procurement method used was an open procedure, allowing various suppliers to bid for the contract. The University emphasised compliance with specific requirements, including the Living Wage, sustainable procurement practices, and ethical considerations such as modern slavery and equalities. Businesses interested in providing high-quality cleaning services and demonstrating adherence to these requirements would be well-suited to compete in similar future opportunities.

## Notice

The University of Edinburgh's Accommodation, Catering and Events (ACE) was seeking contractors for cleaning services to a range of student accommodation. This will include full lease end cleans across student accommodation as well as commercial end of occupancy (turnaround) cleans.

### Lot Information

Lot 1

Open Route Procurement to establish a framework agreement for the provision of cleaning services to a range of student accommodation. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PCS-T. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when completing the SPD in PCS-T. Within the technical envelope there are also a list of pass/fail questions which bidders must be able to confirm adherence to: - Adherence to code of conduct - Ability to provide staff who have been fully trained including COSHH - Ability to provide staff who are able to follow written and verbal instructions in English language - The supplier ensures contracted workers have the right to work in the UK, and complies with the Code of Practice for employers: avoiding discrimination while preventing illegal working - The supplier and subcontractors must be able to ensure there is no slavery or human trafficking in the workforce, and if required by law, submit annual slavery and human trafficking statements. - The supplier must be paying the real Living Wage as defined by the Living Wage Foundation (currently GBP 10.90/hr, www.livingwage.org.uk, not to be confused with the National Living Wage) to all persons providing these services to the University. - Equalities and Employment Law: Able to confirm and evidence upon request that all direct and sub-contracted employees involved in the delivery of this contract have all relevant rights respected at all times and are clearly aware, informed and trained about these rights and how to practically exercise them, including with due regard to any potential language barriers, disability or other protected characteristics. Bidders should note that these are mandatory pass/fail requirements and that failure to provide adequate evidence on request of how these requirements shall be met will result in automatic exclusion from the Tendering process. Each Bidder passing the Minimum Standards will then be subject to a technical and commercial evaluation. The weighting for the technical evaluation is 60%. A technical threshold will apply - bids will be required to achieve a minimum score of 30% or more of the overall technical score of 60% in order to progress to the final stage of evaluation. A Bidder who fails to achieve the technical threshold will be excluded from the commercial tender evaluation and shall take no further part in the tender evaluation process. The methodology used for scoring technical criteria questions is a 0-4 scoring. Please see ITT for full details. Technical Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. Commercial scores shall be allocated on a comparative basis with the lowest overall price receiving full marks and others a percentage of that mark according to the difference between their bid and the lowest offer. Where we consider any of the total price(s) you have submitted to be abnormally low we will ask you to explain the price(s) you have submitted (as required in regulation 69 of the Public Contracts Regulations 2015). The quality and commercial score will be combined to give each Bidder, who has passed the technical threshold, an overall total score. The intention is to appoint 8 suppliers to the framework agreement. The suppliers with the highest total scores will be deemed to have provided the most economical advantageous tenders (MEAT).

Renewal: 2 years with the option to extend 2 x 12 month extensions

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL482621 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Jul 2023 |
| Submission deadline | 2 May 2023 |
| Future notice date | Not specified |
| Award date | 14 Jun 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £824,000 |
| Lots value | £824,000 |
| Awards value | Not specified |
| Contracts value | £825,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1HT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 4 |
| Supplier names | CRYSTAL FACILITIES MANAGEMENT; MARIO GROUP FACILITY MANAGEMENT; MCSENCE; PURE CLEANING (SCOTLAND |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90910000 - Cleaning services
- 90911000 - Accommodation, building and window cleaning services
- 90911100 - Accommodation cleaning services
- 90911200 - Building-cleaning services

## Release History

- 3 Jul 2023 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL482621
- 28 Mar 2023 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR474785

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR474785
  EC0993 Accommodation, Catering and Events Cleaning Requirements - The University of Edinburgh's Accommodation, Catering and Events (ACE) is seeking contractors for cleaning services to a range of student accommodation. This will include full lease end cleans across student accommodation as well as commercial end of occupancy (turnaround) cleans.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL482621
  EC0993 Accommodation, Catering and Events Cleaning Requirements - The University of Edinburgh's Accommodation, Catering and Events (ACE) was seeking contractors for cleaning services to a range of student accommodation. This will include full lease end cleans across student accommodation as well as commercial end of occupancy (turnaround) cleans.

## Notice URLs

- http://
- http://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32014L0024&from=EN
- http://www.legislation.gov.uk/ukpga/2015/30/contents/enacted
- http://www.legislation.gov.uk/uksi/2010/493/contents/made
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000727009
- https://www.ed.ac.uk
- https://www.legislation.gov.uk/ukpga/2010/15/contents
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000727009. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000727009.json.