---
title: "Building Fabric Maintenance and Small Works (up to GBP 150k) MTC Framework Agreement"
ocid: "ocds-r6ebe6-0000728253"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000728253"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000728253.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000728253.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "UNIVERSITY OF EDINBURGH"
published: "2025-03-17"
---

# Building Fabric Maintenance and Small Works (up to GBP 150k) MTC Framework Agreement

Buyer: UNIVERSITY OF EDINBURGH  
Current stage: Award  
OCID: ocds-r6ebe6-0000728253

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## Summary

The University of Edinburgh has completed the award stage for a Building Fabric Maintenance and Small Works Framework Agreement, designated under the Measured Term Contract (MTC). This agreement is intended for reactive maintenance, planned small works, and associated services valued up to GBP 150,000, excluding VAT. The contract covers the entire University of Edinburgh estate as well as other properties used by the university. The framework, launched on 2nd April 2025, will run for four years until 1st April 2029. Interested suppliers can refer to the detailed description in the contract notice, including key trades such as roofing, joinery, masonry, hard landscaping, window work, and other building fabric-related services.

This tender provides significant opportunities for both large-scale and SME contractors specialising in a variety of trades required for building maintenance and small construction projects. Businesses capable of delivering high-quality workmanship in reactive repairs and planned small projects, particularly those experienced with heritage or complex estates like that of the University of Edinburgh, will find this framework particularly advantageous. Companies such as Bell Group Limited, Firstcall Trade Services Ltd, CBES Limited, Ashwood Scotland Limited, and EC Specialist Contractors Limited have already been appointed, evidencing that the framework supports diverse supplier engagement, fostering both competitive and collaborative growth within the sector.

## Notice

The University of Edinburgh is appointing suppliers to a Building Fabric Framework Agreement incorporating a Measured Term Contract, for the provision of reactive maintenance, planned small works and associated services, up to GBP 150,000, excluding VAT.

### Lot Information

Area 1

The University of Edinburgh is appointing suppliers to a Building Fabric Framework Agreement incorporating a Measured Term Contract, for the provision of reactive maintenance, planned small works and associated services, up to GBP 150,000, excluding VAT. The framework agreement commences on 2nd April 2025 and will be in place for a period of four years, expiring 1st April 2029, with no options to extend. The primary purpose of the Framework is to provide a mechanism for carrying out building fabric maintenance work, including reactive repairs and planned small works or projects, such as alterations or renovations. It will also include any reactive maintenance or alteration work that may be required to mechanical and electrical plant and equipment, arising out of or associated with any building fabric maintenance work. The Framework Agreement will include the entire University of Edinburgh estate together with other property owned, occupied or otherwise used by the University of Edinburgh. A list of trades commonly required under the framework are as noted below but not limited to these alone. - Roofing: pitched and flat roof trades; lead and zinc work; - Joinery: framing and finishing trades; including high quality window and door manufacture and internal shop-fitting trades; - Masonry: Natural stone building, replacement and remedial work; lime mortar pointing; - Hard landscaping: stone and concrete paving stones and bituminous road surfaces, paving, paths and car parks; - Window work: maintenance, repair and replacement of uPVC, metal etc windows and skylights, especially opening and locking mechanisms; - Doors: maintenance, repair and replacement of doors comprising all material types, operation types: including powered; all types of ironmongery; - easing, removal and trimming, adjusting door closers, repairing/replacing handles and locks; - Internal wall finishes: plasterboard and plaster finishes; waterproof and laboratory grade board finishes; - Internal floor and ceiling finishes; - Kitchens and bathrooms: shower-pods and wet rooms; general plumbing and drainage; - Medical laboratories and Veterinary laboratories and hospitals; scientific and medical experiment areas; specialist fixtures and fittings; - Glazing to windows, doors, skylights and cupolas; - External drainage services; - Specialist external cleaning services; - Pest Control services. The framework agreement will operate under the Scotland (FA/Scot) 2014 Edition, incorporating the Measured Term Contract for use in Scotland (MTC/Scot) 2019 Edition all as published by the Scottish Building Contract Committee.

Renewal: Retender process to begin nine months prior to expiry

Area 2

The University of Edinburgh is seeking views and information from the market in connection with the next generation contract for building fabric maintenance services. The University of Edinburgh recognises the value of market participants having the opportunity to contribute to the development of the procurement strategy on an open and equal basis. Thus, in line with the requirements of Regulation 41 of the Public Contracts (Scotland) Regulations 2015, we will be conducting preliminary market consultation. The University of Edinburgh plans to employ a variety of market engagement methods such as questionnaires and supplier engagement sessions as part of this market research. Your participation and submission of information is voluntary, and will not affect your ability to bid for the requirement once advertised, nor will it be considered as part of any evaluation. No supplier will be disadvantaged by not wishing to participate in any market research requests. It is envisaged the contract will be broken into two geographical areas but this is still to be confirmed.. To participate in our market engagement sessions, please email maria.dick@ed.ac.uk by close of Friday 30th June. In addition, please note your interest in this PIN for further updates and access to the tender documents once advertised.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR526104 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Works |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Mar 2025 |
| Submission deadline | 24 Jun 2024 |
| Future notice date | 1 Sep 2023 |
| Award date | 3 Mar 2025 |
| Contract period | Not specified |
| Recurrence | Nine months prior to expiry |

## Values

| Field | Value |
| --- | --- |
| Tender value | £20,000,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £21,006,215 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete, Planned |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1HT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 5 |
| Supplier names | ASHWOOD SCOTLAND; BELL GROUP; CBES; EC SPECIALIST CONTRACTORS; FIRSTCALL TRADE SERVICES |

## CPV Codes

### Divisions

- 45 - Construction work
- 50 - Repair and maintenance services

### Codes

- 45453100 - Refurbishment work
- 50000000 - Repair and maintenance services

## Release History

- 17 Mar 2025 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR526104
- 21 May 2024 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY505717
- 16 May 2023 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY478500

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY478500
  Building Maintenance Management Future Opportunity - The primary purpose of the contract is to provide a mechanism for carrying out building fabric maintenance work, including reactive repairs and planned small works or projects, such as alterations or renovations. It will also include reactive maintenance, planned small works and associated services that may be required to mechanical and electrical plant and equipment, arising out of or associated with any building fabric maintenance work. It is envisaged that the contract will include an agreed level of on-site managerial/supervisory resources to co-ordinate labour, materials, plant and other equipment, sub-contractors and any other specialists to achieve the highest possible workmanship standards, shortest possible work completion times and transparent financial management to achieve value for money principles. It is also anticipated that the supplier will need to provide a Helpdesk facility in order to liaise effectively with the Estates Helpdesk and provide performance management, analysis and reporting capabilities throughout the duration of the contract. The University is seeking a high level of regular communication about the progress of each job undertaken to ensure that Estates and all stakeholders are kept advised of progress at all stages of the work cycle from initial discussion to work completion. Suppliers should be aware that the majority of all orders issued are of low financial value, but these tend to account for only a small proportion overall of the total spend on building maintenance work. The estimated total contract value is based on spend over a 5 year period.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY505717
  Building Fabric Maintenance and Small Works (up to GBP 150k) MTC Framework Agreement - The University of Edinburgh wishes to appoint a Building Fabric Framework Agreement incorporating a Measured Term Contract, for the provision of reactive maintenance, planned small works and associated services, up to GBP 150,000, excluding VAT. The primary purpose of the Framework is to provide a mechanism for carrying out building fabric maintenance work, including reactive repairs and planned small works or projects, such as alterations or renovations. It will also include any reactive maintenance or alteration work that may be required to mechanical and electrical plant and equipment, arising out of or associated with any building fabric maintenance work. The Framework Agreement will include the entire University of Edinburgh estate together with other property owned, occupied or otherwise used by the University of Edinburgh. Lists of University of Edinburgh properties are provided within this Invitation to Tender. The University estate comprises a number of listed buildings. The quality of work delivered across the entire estate should meet specified standards at all times, but particular attention will be brought to the specification of maintenance work on a listed property. A list of trades commonly required under the framework are as noted below but not limited to these alone. - Roofing: pitched and flat roof trades; lead and zinc work; - Joinery: framing and finishing trades; including high quality window and door manufacture and internal shop-fitting trades; - Masonry: Natural stone building, replacement and remedial work; lime mortar pointing; - Hard landscaping: stone and concrete paving stones and bituminous road surfaces, paving, paths and car parks; - Window work: maintenance, repair and replacement of uPVC, metal etc windows and skylights, especially opening and locking mechanisms; - Doors: maintenance, repair and replacement of doors comprising all material types, operation types: including powered; all types of ironmongery - easing, removal and trimming, adjusting door closers, repairing/replacing handles and locks; - Internal wall finishes: plasterboard and plaster finishes; waterproof and laboratory grade board finishes; - Internal floor and ceiling finishes; - Kitchens and bathrooms: shower-pods and wet rooms; general plumbing and drainage; - Medical laboratories and Veterinary laboratories and hospitals; scientific and medical experiment areas; specialist fixtures and fittings; - Glazing to windows, doors, skylights and cupolas; - External drainage services; - Specialist external cleaning services; - Pest Control services. The framework agreement will operate under the Scotland (FA/Scot) 2014 Edition incorporating the Measured Term Contract for use in Scotland (MTC/Scot) 2019 Edition all as published by the Scottish Building Contract Committee. This Framework Agreement will be operational for a period of four years. The Framework is tendered on behalf of The University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any, and all, of The University of Edinburgh's Subsidiary Companies may access and utilise this Framework at any time during the life of the agreement. Bidders should note that TUPE may apply to this Contract. Schedule 11 provides TUPE information from our incumbent suppliers who have stated that they consider that TUPE will apply. Please note that all costs submitted in response to this tender bid must be fully INCLUSIVE of any TUPE costs should they apply. Please note that a TUPE transfer happens by operation of law and the University of Edinburgh's view is not determinative
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR526104
  Building Fabric Maintenance and Small Works (up to GBP 150k) MTC Framework Agreement - The University of Edinburgh is appointing suppliers to a Building Fabric Framework Agreement incorporating a Measured Term Contract, for the provision of reactive maintenance, planned small works and associated services, up to GBP 150,000, excluding VAT.

## Notice URLs

- http://
- http://www.ed.ac.uk
- http://www.hse.gov.uk/pubns/hse40.pdf
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000728253
- https://www.ed.ac.uk
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000728253. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000728253.json.