--- title: "Webcasting & Hybrid Meetings Solution (Council Chambers)" ocid: "ocds-r6ebe6-0000728269" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000728269" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000728269.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000728269.json" source: "Public Contracts Scotland" current_stage: "Award" buyer: "NORTH AYRSHIRE COUNCIL" published: "2023-07-04" --- # Webcasting & Hybrid Meetings Solution (Council Chambers) Buyer: NORTH AYRSHIRE COUNCIL Current stage: Award OCID: ocds-r6ebe6-0000728269 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000728269) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000728269.json) ## Summary The North Ayrshire Council in the UK has issued a tender for a "Webcasting & Hybrid Meetings Solution (Council Chambers)" in Irvine. This procurement opportunity falls under the industry category of "General public services". The tender, initiated on 6th April 2023, is currently in the active stage with a value of £209,000. The deadline for tender submissions is 16th May 2023. The Council is seeking a supplier to provide an integrated audio-visual solution allowing hybrid meetings in the Council Chambers with live streaming capabilities. This tender from North Ayrshire Council presents a significant opportunity for audio-visual technology suppliers and service providers experienced in delivering integrated solutions for public sector organisations. Businesses specialising in AV solutions, IT services, and equipment installations tailored for council chambers should consider bidding. The contract duration is 5 years with a possible extension of up to 24 months, offering long-term partnership potential and steady revenue for successful bidders. The selection criteria emphasise quality, price, technical expertise, and compliance with relevant management procedures and regulations. ## Notice North Ayrshire Council are seeking a supplier to provide an integrated audio-visual solution within the Council Chambers of Cunninghame House, Irvine to allow hybrid meetings to take place with the option of live streaming of the proceedings to the internet. ### Lot Information Lot 1 North Ayrshire Council require an integrated solution to allow the Council Chambers to host wholly physical meetings (where microphones and display screens/arrays may be used) and hybrid meetings (where some participants may be in the Chambers and others participating remotely using the Microsoft Teams remote platform, with both physical and remote attendees able to see and hear each other). The proceedings of wholly physical and hybrid meetings must be capable of being live-streamed to the internet, as required, and a recording retained thereafter. The contract is to include: -Installation of AV solution and equipment required to deliver the above -An assessment of existing Council-owned equipment (microphones, cameras, display screens and speaker sound bars) to establish what is capable of being re-used and upgrade of existing equipment as may be required -Decommissioning of any equipment not capable of being re-used -Maintenance of system and ongoing support -Provision of staff training in use of the system The contract will be for a period of 5 years with the option to extend for up to a further 24 months. The contract will be let under North Ayrshire Council's Terms & Conditions for the Purchase of Goods and any related services (NACTC4). Renewal: The contract will be for a period of 5 years with the option to extend for up to a further 24 months. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL482795 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 4 Jul 2023 | | Submission deadline | 16 May 2023 | | Future notice date | Not specified | | Award date | 4 Jul 2023 | | Contract period | Not specified | | Recurrence | April 2030 | ## Values | Field | Value | | --- | --- | | Tender value | £209,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Cancelled | | Lots status | Cancelled | | Awards status | Unsuccessful | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NORTH AYRSHIRE COUNCIL | | Locality | IRVINE | | Post town | Kilmarnock | | Postcode | KA12 8EE | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM9 Southern Scotland | | ITL 3 | TLM93 North Ayrshire and East Ayrshire | | Local authority | North Ayrshire | | Electoral ward | Irvine South | | Westminster constituency | Central Ayrshire | | Delivery location | TLM93 North Ayrshire and East Ayrshire | ## CPV Codes ### Divisions - 32 - Radio, television, communication, telecommunication and related equipment - 50 - Repair and maintenance services - 51 - Installation services (except software) ### Codes - 32320000 - Television and audio-visual equipment - 32321200 - Audio-visual equipment - 50000000 - Repair and maintenance services - 51310000 - Installation services of radio, television, sound and video equipment ## Release History - 4 Jul 2023 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL482795 - 6 Apr 2023 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR475698 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR475698 Webcasting & Hybrid Meetings Solution (Council Chambers) - North Ayrshire Council are seeking a supplier to provide an integrated audio-visual solution within the Council Chambers of Cunninghame House, Irvine to allow hybrid meetings to take place with the option of live streaming of the proceedings to the internet. - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL482795 Webcasting & Hybrid Meetings Solution (Council Chambers) - North Ayrshire Council are seeking a supplier to provide an integrated audio-visual solution within the Council Chambers of Cunninghame House, Irvine to allow hybrid meetings to take place with the option of live streaming of the proceedings to the internet. ## Notice URLs - http:// - http://www.hse.gov.uk/pubns/hse40.pdf - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000728269 - https://www.publictendersscotland.publiccontractsscotland.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000728269. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000728269.json.