---
title: "Planned Preventative Maintenance (PPM) and Reactive Repairs"
ocid: "ocds-r6ebe6-0000728761"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000728761"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000728761.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000728761.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HIGHLANDS AND ISLANDS ENTERPRISE"
published: "2023-04-11"
---

# Planned Preventative Maintenance (PPM) and Reactive Repairs

Buyer: HIGHLANDS AND ISLANDS ENTERPRISE  
Current stage: Award  
OCID: ocds-r6ebe6-0000728761

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## Summary

The Highlands and Islands Enterprise has awarded a contract for Planned Preventative Maintenance (PPM) and Reactive Repairs. The procurement method was a limited award procedure without prior publication of a call for competition. The contract, valued at £144,926.95 GBP, was signed on 5th April 2023 and runs from 1st April 2023 to 31st March 2024. The services will be provided at buildings on Inverness Campus and HIE Area Offices.

This tender opportunity presents possibilities for businesses to engage in facilities management services for buildings in Inverness. Companies specializing in planned preventative maintenance and reactive repairs services, particularly those well-versed in mechanical, electrical, and plumbing equipment maintenance, may find this contract attractive. The procurement process was at the award stage, with the contract commencing imminently, offering a one-year interim opportunity for suitable businesses to demonstrate their abilities in delivering high-quality maintenance services.

## Notice

Provision of planned preventative maintenance and reactive repairs services at buildings on Inverness Campus and HIE Area Offices.

### Lot Information

Lot 1

This is a one-year contract providing an interim solution from 1 April 2023 until 31 March 2024 following an incomplete tender procedure.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Options: -Changes to mechanical, electrical and plumbing equipment asset registers (such as number of assets increased/reduced; type of assets changed; asset replaced; new assets acquired) -The number of hours for reactive tasks changed from the estimated hours in the Pricing Proforma -Legislative changes require more or less frequent maintenance of certain assets -Addition or removal of buildings within the Campus or Area Office locations, likely due to lease, ownership or occupancy changes. -Changes in HIE's approach to preventative vs reactive maintenance of buildings and individual assets. -Changes to HIE's available budget to deliver these services.

### Procurement Information

HIE published a facilities management services tender with five lots in September 2022. Lot 1, Planned Preventative Maintenance and Reactive Repairs resulted in an incomplete procedure as no suitable tenders were received. (non-award notice was published on 28 March 2023). This is a one-year interim contract until HIE re-procures the planned preventative maintenance and reactive repairs services contract starting 1 April 2024.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR475888 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Apr 2023 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 5 Apr 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £144,926 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HIGHLANDS AND ISLANDS ENTERPRISE |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV2 5NA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness South |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ECG BUILDING MAINTENANCE LTD (T/A ECG FACILITIES SERVICES |

## CPV Codes

### Divisions

- 45 - Construction work
- 50 - Repair and maintenance services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 45259000 - Repair and maintenance of plant
- 50000000 - Repair and maintenance services
- 50324200 - Preventive maintenance services
- 50531100 - Repair and maintenance services of boilers
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 79993000 - Building and facilities management services

## Release History

- 11 Apr 2023 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR475888

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR475888
  Planned Preventative Maintenance (PPM) and Reactive Repairs - Provision of planned preventative maintenance and reactive repairs services at buildings on Inverness Campus and HIE Area Offices.

## Notice URLs

- http://
- http://www.hie.co.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000728761
- https://www.scotcourts.gov.uk/the-courts/court-locations/inverness-sheriff-court-and-justice-of-the-peace-cour

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000728761. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000728761.json.