---
title: "NP79418 Provision of Multi-Functional Devices & Associated Services"
ocid: "ocds-r6ebe6-0000731397"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000731397"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000731397.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000731397.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) (\"NSS\")"
published: "2023-05-10"
---

# NP79418 Provision of Multi-Functional Devices & Associated Services

Buyer: THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) ("NSS")  
Current stage: Award  
OCID: ocds-r6ebe6-0000731397

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## Summary

The Common Services Agency, known as NHS National Services Scotland, has awarded a contract for the provision of Multi-Functional Devices & Associated Services. The procurement method used was a limited procedure without prior publication of a call for competition. The procurement process was based on the need to engage comprehensively with suppliers and the market due to uncertainties in post-Covid recovery and high inflation rates. The location of the services will be throughout NHS locations in Scotland. The buyer is based in Edinburgh, UK, and the procurement stage is now complete with a signed contract valued at GBP 3,200,000 signed on 4th May 2023.

This tender presents opportunities primarily for small and medium-sized enterprises (SMEs) in the goods category within the health industry. Businesses providing Multi-Functional Devices & Associated Services may find this tender appealing for future contracting opportunities, especially considering the exclusive extension granted to the current supplier, Ricoh UK Ltd. The tender process involved an award without the need for a competitive tender due to the complex and uncertain market conditions, offering a strategic advantage to suppliers currently in contract with the NHS National Services Scotland.

## Notice

Provision of Multi-Functional Devices & Associated Services

### Lot Information

Lot 1

Provision of Multi-Functional Devices & Associated Services. Contract value shown is for the 12 month extension period based on historical uptake figures.

### Procurement Information

MFDs are intrinsically linked to the design and delivery of NHSS services in particular the physical facilities, buildings, sites and staffing; at this time due to post Covid recovery and unprecedented pressures on NHSS services these areas remain uncertain and subject to recovery, review and planning / strategy processes meaning the MFD requirement including volume and type of machines is at this time uncertain. Inflation in UK and globally remains high and unpredictable meaning future forecasts of pricing and supply chains are uncertain; the NHSS contract would for example require a period of fixed pricing that may not be viable for the supply chain and market to be able to support. As a result it is deemed that a tender could not be satisfactorily carried out and supported by the market and therefore a further 12 month extension is necessary. It is envisaged that during this period comprehensive supplier and market engagement can be carried out to inform the strategy with the tender process being commenced at the earliest opportunity.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY478138 |
| Notice type | OJEU - F15 - Voluntary Ex Ante Transparency Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 May 2023 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 4 May 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £3,200,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) ("NSS") |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH12 9EB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Drum Brae/Gyle |
| Westminster constituency | Edinburgh South West |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | RICOH |

## CPV Codes

### Divisions

- 32 - Radio, television, communication, telecommunication and related equipment

### Codes

- 32322000 - Multimedia equipment

## Release History

- 10 May 2023 at 00:00 - Award - OJEU - F15 - Voluntary Ex Ante Transparency Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY478138

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY478138
  NP79418 Provision of Multi-Functional Devices & Associated Services - Provision of Multi-Functional Devices & Associated Services

## Notice URLs

- http://
- http://www.nss.nhs.scot/browse/procurement-and-logistics
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000731397

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000731397. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000731397.json.