---
title: "Southside Housing Association - Two Year Multi-Lot Contracts for Void Property Works"
ocid: "ocds-r6ebe6-0000732749"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000732749"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000732749.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000732749.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "SOUTHSIDE HOUSING ASSOCIATION LTD"
published: "2024-09-05"
---

# Southside Housing Association - Two Year Multi-Lot Contracts for Void Property Works

Buyer: SOUTHSIDE HOUSING ASSOCIATION LTD  
Current stage: Award  
OCID: ocds-r6ebe6-0000732749

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## Summary

Southside Housing Association Ltd is procuring a two-year Multi-Lot Contract to deliver void property works throughout Glasgow. This contract is segmented into four lots, each focusing on different property areas: Pollokshields and Cardonald. The procurement method used is an open procedure, and the process has currently reached the award stage, with key contracts signed on 4th September 2024. The contracts were awarded to CRD Property Renovations and Reinstatements Ltd, Ib Contracts Ltd, MJM Joinery and Construction LTD, and Timetra Ltd. Each lot will handle approximately thirty to fifty void properties annually, along with newly developed properties introduced during the term, ensuring a balanced workload between the geographical areas. The industry category for this procurement is housing and community amenities, located in the Glasgow Southside region (UKM82). The estimated tender value was £2,500,000 GBP, with the tender period having closed on 19th June 2023.

This multi-lot contract provides significant opportunities for businesses specialising in housing maintenance and renovation, particularly those with experience in handling void properties. Companies with robust manpower, managerial staff, and requisite tools for managing thirty to fifty residential dwellings annually are ideally suited. Small and medium-sized enterprises (SMEs) focused on delivering high-quality property maintenance services can benefit by participating in this procurement opportunity. Additionally, firms with capabilities in responsive repairs, out-of-hours call handling, and emergency repairs will find substantial growth prospects through potential future contracts under the Southside Housing Association’s initiatives. The structure of separate lots allows businesses to bid on specific service areas, enhancing their chances of securing a portion of the overall contract.

## Notice

Southside Housing Association is procuring a Multi-Lot Contract which shall deliver Void Property Works throughout Glasgow. The procurement aims to establish individual Contract's for; - Lot 1 - Pollokshields Properties Service Provider A - Lot 2 - Cardonald Properties Service Provider A - Lot 3 - Cardonald Properties Service Provider B - Lot 4 - Pollokshields Properties Service Provider B Void Property works are currently delivered by City Building LLP to Southside Housing Association as part of a single Service Provider Contract that encompasses Responsive Repairs, Void Property Works, Out of Hours Call Handling and Out of Hours Emergency Works as part of a single Contract. The structure of the existing contract delivered by City Building LLP is changing from a single Service Provider contract to six separate Lots of Responsive Repairs contracts, four separate Lots of Void Property Works contracts and a single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs works. This ITT and procurement relates to procurement of four separate Lots contracts for Void Property Works. The multi-Lot contracts for Responsive Repairs and single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs are being undertaken as separate procurements to this opportunity. The properties applicable to each Lot are described within Tender Document E Part 1 and Part 2, and it is intended that the Service Providers appointed to Lot 1 and Lot 4 will deliver the requirements for the Pollokshields properties listed in Tender Document E Part 2. It is also intended that the Service Providers appointed to Lot 2 and Lot 3 will deliver the requirements for the Cardonald properties listed in Tender Document E Part 1. The properties are anticipated to include sandstone tenement flats, multi-storey flats, new build modern housing and flats, and post war pre-2000 construction houses and flats. It is anticipated that the approximately number of void properties works undertaken annually for each Lot will range between thirty and fifty void properties. However, this approximate volume of work is not guaranteed and may fluctuate depending on the number of properties that become void during each year of the Contract's. Southside Housing Association may also introduce newly acquired or developed properties during the term of the Contracts and may also vary the tender address list to retain a balanced approximate fifty/fifty split of property allocations between each geographical area throughout the term of the Contracts. Bidders may submit a bid for each individual or all Lots and should indicate the Lot's that they wish to bid for within their response to Question 2A.18 of SPD(Scotland) v1.2_0.

### Lot Information

Pollokshields Properties Service Provider A

Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.

Renewal: May take up option of twelve month extensions up to a maximum of three further years (2025-2028) at an estimated value 500000 GBP (excluding VAT) per annum cumulatively for all four Lots.

Cardonald Properties Service Provider A

Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.

Renewal: May take up option of twelve month extensions up to a maximum of three further years (2025-2028) at an estimated value 500000 GBP (excluding VAT) per annum cumulatively for all four Lots.

Cardonald Properties Service Provider B

Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.

Renewal: May take up option of twelve month extensions up to a maximum of three further years (2025-2028) at an estimated value 500000 GBP (excluding VAT) per annum cumulatively for all four Lots.

Pollokshields Properties Service Provider B

Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.

Renewal: May take up option of twelve month extensions up to a maximum of three further years (2025-2028) at an estimated value 500000 GBP (excluding VAT) per annum cumulatively for all four Lots.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513605 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Sep 2024 |
| Submission deadline | 19 Jun 2023 |
| Future notice date | Not specified |
| Award date | 4 Sep 2024 |
| Contract period | Not specified |
| Recurrence | 2025 at the earliest if the optional 12 month extensions are not applied |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,500,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTHSIDE HOUSING ASSOCIATION LTD |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G51 4EB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Cardonald |
| Westminster constituency | Paisley and Renfrewshire North |
| Delivery location | TLM82 Glasgow City |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 4 |
| Supplier names | CRD PROPERTY RENOVATIONS AND REINSTATEMENTS; IB CONTRACTS; MJM JOINERY AND CONSTRUCTION; TIMETRA |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 50712000 - Repair and maintenance services of mechanical building installations

## Release History

- 5 Sep 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513605
- 19 May 2023 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY478969

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=18
  12th June 2023 - Smoke Detector Specification 2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=17
  12th June 2023 - Smoke Detector Specification 1
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=4
  12th June 2023 - Document C
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=16
  12th June 2023 - Document C
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=15
  8th June 2023 - Meet the Buyer Powerpoint Presentation
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=6
  19th May 2023 - Document E Part 1
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=7
  19th May 2023 - Document E Part 2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=8
  19th May 2023 - Document F
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=9
  19th May 2023 - Document G
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=10
  19th May 2023 - Document H
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=11
  19th May 2023 - Document I
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=12
  19th May 2023 - Document J
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=13
  19th May 2023 - Document K
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=14
  19th May 2023 - Document L
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=1
  19th May 2023 - Reference Template
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=2
  19th May 2023 - Document A
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=3
  19th May 2023 - Document B
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478969&idx=5
  19th May 2023 - Document D
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY478969
  Southside Housing Association - Two Year Multi-Lot Contracts for Void Property Works - Southside Housing Association is procuring a Multi-Lot Contract which shall deliver Void Property Works throughout Glasgow. The procurement aims to establish individual Contract's for; - Lot 1 - Pollokshields Properties Service Provider A - Lot 2 - Cardonald Properties Service Provider A - Lot 3 - Cardonald Properties Service Provider B - Lot 4 - Pollokshields Properties Service Provider B Void Property works are currently delivered by City Building LLP to Southside Housing Association as part of a single Service Provider Contract that encompasses Responsive Repairs, Void Property Works, Out of Hours Call Handling and Out of Hours Emergency Works as part of a single Contract. The structure of the existing contract delivered by City Building LLP is changing from a single Service Provider contract to six separate Lots of Responsive Repairs contracts, four separate Lots of Void Property Works contracts and a single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs works. This ITT and procurement relates to procurement of four separate Lots contracts for Void Property Works. The multi-Lot contracts for Responsive Repairs and single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs are being undertaken as separate procurements to this opportunity. The properties applicable to each Lot are described within Tender Document E Part 1 and Part 2, and it is intended that the Service Providers appointed to Lot 1 and Lot 4 will deliver the requirements for the Pollokshields properties listed in Tender Document E Part 2. It is also intended that the Service Providers appointed to Lot 2 and Lot 3 will deliver the requirements for the Cardonald properties listed in Tender Document E Part 1. The properties are anticipated to include sandstone tenement flats, multi-storey flats, new build modern housing and flats, and post war pre-2000 construction houses and flats. It is anticipated that the approximately number of void properties works undertaken annually for each Lot will range between thirty and fifty void properties. However, this approximate volume of work is not guaranteed and may fluctuate depending on the number of properties that become void during each year of the Contract's. Southside Housing Association may also introduce newly acquired or developed properties during the term of the Contracts and may also vary the tender address list to retain a balanced approximate fifty/fifty split of property allocations between each geographical area throughout the term of the Contracts. Bidders may submit a bid for each individual or all Lots and should indicate the Lot's that they wish to bid for within their response to Question 2A.18 of SPD(Scotland) v1.2_0.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513605
  Southside Housing Association - Two Year Multi-Lot Contracts for Void Property Works - Southside Housing Association is procuring a Multi-Lot Contract which shall deliver Void Property Works throughout Glasgow. The procurement aims to establish individual Contract's for; - Lot 1 - Pollokshields Properties Service Provider A - Lot 2 - Cardonald Properties Service Provider A - Lot 3 - Cardonald Properties Service Provider B - Lot 4 - Pollokshields Properties Service Provider B Void Property works are currently delivered by City Building LLP to Southside Housing Association as part of a single Service Provider Contract that encompasses Responsive Repairs, Void Property Works, Out of Hours Call Handling and Out of Hours Emergency Works as part of a single Contract. The structure of the existing contract delivered by City Building LLP is changing from a single Service Provider contract to six separate Lots of Responsive Repairs contracts, four separate Lots of Void Property Works contracts and a single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs works. This ITT and procurement relates to procurement of four separate Lots contracts for Void Property Works. The multi-Lot contracts for Responsive Repairs and single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs are being undertaken as separate procurements to this opportunity. The properties applicable to each Lot are described within Tender Document E Part 1 and Part 2, and it is intended that the Service Providers appointed to Lot 1 and Lot 4 will deliver the requirements for the Pollokshields properties listed in Tender Document E Part 2. It is also intended that the Service Providers appointed to Lot 2 and Lot 3 will deliver the requirements for the Cardonald properties listed in Tender Document E Part 1. The properties are anticipated to include sandstone tenement flats, multi-storey flats, new build modern housing and flats, and post war pre-2000 construction houses and flats. It is anticipated that the approximately number of void properties works undertaken annually for each Lot will range between thirty and fifty void properties. However, this approximate volume of work is not guaranteed and may fluctuate depending on the number of properties that become void during each year of the Contract's. Southside Housing Association may also introduce newly acquired or developed properties during the term of the Contracts and may also vary the tender address list to retain a balanced approximate fifty/fifty split of property allocations between each geographical area throughout the term of the Contracts. Bidders may submit a bid for each individual or all Lots and should indicate the Lot's that they wish to bid for within their response to Question 2A.18 of SPD(Scotland) v1.2_0.

## Notice URLs

- http://
- http://www.southside-ha.org
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000732749
- https://www.publiccontractsscotland.gov.uk
- https://www.scotcourts.gov.uk/the-courts/court-locations/glasgow-sheriff-court-and-justice-of-the-peace-court

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000732749. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000732749.json.