---
title: "Southside Housing Association - Two Year Multi-Lot Contracts for Responsive Maintenance Repairs Services"
ocid: "ocds-r6ebe6-0000732764"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000732764"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000732764.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000732764.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "SOUTHSIDE HOUSING ASSOCIATION LTD"
published: "2024-09-05"
---

# Southside Housing Association - Two Year Multi-Lot Contracts for Responsive Maintenance Repairs Services

Buyer: SOUTHSIDE HOUSING ASSOCIATION LTD  
Current stage: Award  
OCID: ocds-r6ebe6-0000732764

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## Summary

Southside Housing Association Ltd, located in Glasgow, is procuring multi-lot contracts for responsive maintenance repair services across various properties in the Glasgow Southside area. This process consists of six specific lots covering joiner, plumber, and electrical responsive maintenance services to different properties in Pollokshields and Cardonald. The procurement falls under the "Housing and community amenities" industry category. The tender stage began on 19th May 2023, with an end date set for 19th June 2023 at 12:00 BST. Contracts were awarded and signed by 4th September 2024. The procurement method used is an open procedure adhering to the Public Contracts (Scotland) Regulations 2015, with a total estimated value of £6,000,000 over two years, with options for extensions up to three further years.

This tender presents significant opportunities for businesses specialising in joinery, plumbing, and electrical maintenance services, especially those keen on expanding their operations within the Glasgow area. SMEs with experience in responsive maintenance and the capacity to fulfil the contract requirements, including appropriate certifications and insurance, are well-placed to benefit from this procurement. The structure of individual lots ensures that smaller enterprises can compete effectively. Additionally, the option for contract extensions offers potential long-term stability and growth for successful contractors.

## Notice

Southside Housing Association is procuring Multi-Lot Contracts which shall deliver Responsive Repairs Maintenance Services during Normal Working Hours throughout Glasgow. The procurement aims to establish individual Contract's for; - Lot 1 - Joiner Responsive Maintenance Services to Pollokshields Properties (Service Provider A) - Lot 2 - Joiner Responsive Maintenance Services to Cardonald Properties (Service Provider B) - Lot 3 - Plumber Responsive Maintenance Services to Cardonald Properties (Service Provider A) - Lot 4 - Plumber Responsive Maintenance Services to Pollokshields Properties (Service Provider B) - Lot 5 - Electrical Responsive Maintenance Services to Pollokshields Properties (Service Provider A) - Lot 6 - Electrical Responsive Maintenance Services to Cardonald Properties (Service Provider B) Responsive Repairs services undertaken during daytime hours are currently delivered by City Building LLP to Southside Housing Association as part of a single Service Provider Contract that encompasses Responsive Repairs, Void Property Works, Out of Hours Call Handling and Out of Hours Emergency Works as part of a single Contract. The structure of the existing contract delivered by City Building LLP is changing from a single Service Provider contract to six separate Lots of Responsive Repairs contracts, four separate Lots of Void Property Works contracts and a single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs works. This ITT and procurement relates to procurement of six separate Lots contracts for Responsive Repairs Maintenance Services during daytime hours. The multi-Lot contracts for Void Property Works and single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs are being undertaken as separate procurements to this opportunity. The properties applicable to each Lot are described within Tender Document E Part 1 and Part 2, and it is intended that the one Service Provider will be appointed to each geographical area for each of the three Responsive Maintenance Service trades of Joiner, Plumber and Electrical. The properties are anticipated to include sandstone tenement flats, multi-storey flats, new build modern housing and flats, and post war pre-2000 construction houses and flats. Southside Housing Association may also introduce newly acquired or developed properties during the term of the Contracts and may also vary the tender address list to retain a balanced approximate fifty/fifty split of property allocations between each geographical area throughout the term of the Contracts. Bidders may submit a bid for each individual or all Lots and should indicate the Lot's that they wish to bid for within their response to Question 2A.18 of SPD(Scotland) v1.2_0.

### Lot Information

Joiner Responsive Maintenance Services to Pollokshields Properties (Service Provider A)

Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.

Renewal: May take up option of twelve month extensions up to a maximum of three further years (2025-2028) at an estimated value 1200000 GBP (excluding VAT) per annum cumulatively for all six Lots.

Joiner Responsive Maintenance Services to Cardonald Properties (Service Provider B)

Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.

Renewal: May take up option of twelve month extensions up to a maximum of three further years (2025-2028) at an estimated value 1200000 GBP (excluding VAT) per annum cumulatively for all six Lots.

Plumber Responsive Maintenance Services to Cardonald Properties (Service Provider A)

Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.

Renewal: May take up option of twelve month extensions up to a maximum of three further years (2025-2028) at an estimated value 1200000 GBP (excluding VAT) per annum cumulatively for all six Lots.

Plumber Responsive Maintenance Services to Pollokshields Properties (Service Provider B)

Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.

Renewal: May take up option of twelve month extensions up to a maximum of three further years (2025-2028) at an estimated value 1200000 GBP (excluding VAT) per annum cumulatively for all six Lots.

Electrical Responsive Maintenance Services to Pollokshields Properties (Service Provider A)

Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.

Renewal: May take up option of twelve month extensions up to a maximum of three further years (2025-2028) at an estimated value 1200000 GBP (excluding VAT) per annum cumulatively for all six Lots.

Electrical Responsive Maintenance Services to Cardonald Properties (Service Provider B)

Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.

Renewal: May take up option of twelve month extensions up to a maximum of three further years (2025-2028) at an estimated value 1200000 GBP (excluding VAT) per annum cumulatively for all six Lots.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513607 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Sep 2024 |
| Submission deadline | 19 Jun 2023 |
| Future notice date | Not specified |
| Award date | 4 Sep 2024 |
| Contract period | Not specified |
| Recurrence | 2025 at the earliest if the optional 12 month extensions are not applied |

## Values

| Field | Value |
| --- | --- |
| Tender value | £6,000,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTHSIDE HOUSING ASSOCIATION LTD |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G51 4EB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Cardonald |
| Westminster constituency | Paisley and Renfrewshire North |
| Delivery location | TLM82 Glasgow City |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 5 |
| Supplier names | ALWURK ELECTRIC; CRD PROPERTY RENOVATIONS AND REINSTATEMENTS; IB CONTRACTS; MP GROUP; PROPERTY ONE |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50700000 - Repair and maintenance services of building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 50712000 - Repair and maintenance services of mechanical building installations

## Release History

- 5 Sep 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513607
- 19 May 2023 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY478970

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478970&idx=13
  14th June 2023 - Tender Document B- ITT
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478970&idx=17
  14th June 2023 - Tender Document B- ITT
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478970&idx=14
  12th June 2023 - Tender Document C - Contract Conditions and Prelims
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478970&idx=16
  12th June 2023 - Tender Document C - Contract Conditions and Prelims
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478970&idx=15
  8th June 2023 - Meet the Buyer Powerpoint Presentation
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478970&idx=12
  21st May 2023 - Document A Part 3 - Electrical Lot 5 and Electrical Lot 6
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478970&idx=11
  21st May 2023 - Document A Part 2 - Lot 3 Plumber and Lot 4 Plumber
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478970&idx=10
  21st May 2023 - Document A Part 1 - Joiner Lot 1 and Joiner Lot 2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478970&idx=9
  19th May 2023 - Document J
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478970&idx=1
  19th May 2023 - Reference Template
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478970&idx=2
  19th May 2023 - Document D
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478970&idx=3
  19th May 2023 - Document E Part 1
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478970&idx=4
  19th May 2023 - Document E Part 2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478970&idx=5
  19th May 2023 - Document F
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478970&idx=6
  19th May 2023 - Document G
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478970&idx=7
  19th May 2023 - Document H
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478970&idx=8
  19th May 2023 - Document I
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY478970
  Southside Housing Association - Two Year Multi-Lot Contracts for Responsive Maintenance Repairs Services - Southside Housing Association is procuring Multi-Lot Contracts which shall deliver Responsive Repairs Maintenance Services during Normal Working Hours throughout Glasgow. The procurement aims to establish individual Contract's for; - Lot 1 - Joiner Responsive Maintenance Services to Pollokshields Properties (Service Provider A) - Lot 2 - Joiner Responsive Maintenance Services to Cardonald Properties (Service Provider B) - Lot 3 - Plumber Responsive Maintenance Services to Cardonald Properties (Service Provider A) - Lot 4 - Plumber Responsive Maintenance Services to Pollokshields Properties (Service Provider B) - Lot 5 - Electrical Responsive Maintenance Services to Pollokshields Properties (Service Provider A) - Lot 6 - Electrical Responsive Maintenance Services to Cardonald Properties (Service Provider B) Responsive Repairs services undertaken during daytime hours are currently delivered by City Building LLP to Southside Housing Association as part of a single Service Provider Contract that encompasses Responsive Repairs, Void Property Works, Out of Hours Call Handling and Out of Hours Emergency Works as part of a single Contract. The structure of the existing contract delivered by City Building LLP is changing from a single Service Provider contract to six separate Lots of Responsive Repairs contracts, four separate Lots of Void Property Works contracts and a single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs works. This ITT and procurement relates to procurement of six separate Lots contracts for Responsive Repairs Maintenance Services during daytime hours. The multi-Lot contracts for Void Property Works and single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs are being undertaken as separate procurements to this opportunity. The properties applicable to each Lot are described within Tender Document E Part 1 and Part 2, and it is intended that the one Service Provider will be appointed to each geographical area for each of the three Responsive Maintenance Service trades of Joiner, Plumber and Electrical. The properties are anticipated to include sandstone tenement flats, multi-storey flats, new build modern housing and flats, and post war pre-2000 construction houses and flats. Southside Housing Association may also introduce newly acquired or developed properties during the term of the Contracts and may also vary the tender address list to retain a balanced approximate fifty/fifty split of property allocations between each geographical area throughout the term of the Contracts. Bidders may submit a bid for each individual or all Lots and should indicate the Lot's that they wish to bid for within their response to Question 2A.18 of SPD(Scotland) v1.2_0.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513607
  Southside Housing Association - Two Year Multi-Lot Contracts for Responsive Maintenance Repairs Services - Southside Housing Association is procuring Multi-Lot Contracts which shall deliver Responsive Repairs Maintenance Services during Normal Working Hours throughout Glasgow. The procurement aims to establish individual Contract's for; - Lot 1 - Joiner Responsive Maintenance Services to Pollokshields Properties (Service Provider A) - Lot 2 - Joiner Responsive Maintenance Services to Cardonald Properties (Service Provider B) - Lot 3 - Plumber Responsive Maintenance Services to Cardonald Properties (Service Provider A) - Lot 4 - Plumber Responsive Maintenance Services to Pollokshields Properties (Service Provider B) - Lot 5 - Electrical Responsive Maintenance Services to Pollokshields Properties (Service Provider A) - Lot 6 - Electrical Responsive Maintenance Services to Cardonald Properties (Service Provider B) Responsive Repairs services undertaken during daytime hours are currently delivered by City Building LLP to Southside Housing Association as part of a single Service Provider Contract that encompasses Responsive Repairs, Void Property Works, Out of Hours Call Handling and Out of Hours Emergency Works as part of a single Contract. The structure of the existing contract delivered by City Building LLP is changing from a single Service Provider contract to six separate Lots of Responsive Repairs contracts, four separate Lots of Void Property Works contracts and a single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs works. This ITT and procurement relates to procurement of six separate Lots contracts for Responsive Repairs Maintenance Services during daytime hours. The multi-Lot contracts for Void Property Works and single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs are being undertaken as separate procurements to this opportunity. The properties applicable to each Lot are described within Tender Document E Part 1 and Part 2, and it is intended that the one Service Provider will be appointed to each geographical area for each of the three Responsive Maintenance Service trades of Joiner, Plumber and Electrical. The properties are anticipated to include sandstone tenement flats, multi-storey flats, new build modern housing and flats, and post war pre-2000 construction houses and flats. Southside Housing Association may also introduce newly acquired or developed properties during the term of the Contracts and may also vary the tender address list to retain a balanced approximate fifty/fifty split of property allocations between each geographical area throughout the term of the Contracts. Bidders may submit a bid for each individual or all Lots and should indicate the Lot's that they wish to bid for within their response to Question 2A.18 of SPD(Scotland) v1.2_0.

## Notice URLs

- http://
- http://www.southside-ha.org
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000732764
- https://www.publiccontractsscotland.gov.uk
- https://www.scotcourts.gov.uk/the-courts/court-locations/glasgow-sheriff-court-and-justice-of-the-peace-court

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000732764. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000732764.json.