--- title: "Christmas Light Switch-on Events" ocid: "ocds-r6ebe6-0000733009" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000733009" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000733009.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000733009.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "SOUTH LANARKSHIRE COUNCIL" published: "2023-05-30" --- # Christmas Light Switch-on Events Buyer: SOUTH LANARKSHIRE COUNCIL Current stage: Planning OCID: ocds-r6ebe6-0000733009 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000733009) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000733009.json) ## Summary The South Lanarkshire Council has initiated a tender for the provision of event management services for Christmas Light Switch-on Events in various towns with specified dates between November 18th and December 2nd, 2023. The event package includes staging, lighting, entertainment, and security, with a potential requirement for additional events and day rate services. The procurement is at the planning stage, and interested businesses can expect opportunities in the services category within the General Public Services industry in the UK. This tender by South Lanarkshire Council presents an opportunity for event management companies with expertise in delivering family-oriented events to showcase their capabilities. Businesses involved in event production, entertainment, stage management, and health and safety services would be well-suited to compete. The tender process involves a sequential opening procedure, focusing on technical aspects alongside price considerations, with a contract term expected to be 3 years, extendable for up to 24 months after evaluation by the Council. ## Notice South Lanarkshire Council's Community and Enterprise Resources, Enterprise and Sustainable Development Services have a requirement to appoint a qualified organisation to produce, deliver and manage a programme of staged Christmas celebrations at their Christmas Lights Switch On Events. The Christmas Light Switch On Events are highly popular, family-based events staged every year in the build up to the festive season. South Lanarkshire Council invites tenders to provide an event package and event management service for five Christmas Lights Switch On Events in the following towns on the dates as noted: - Lanark - Saturday 18th November 2023 - East Kilbride Village - Sunday 19th November 2023 - Rutherglen - Saturday 25th November 2023 - Cambuslang - Sunday 26th November 2023 - Carluke - Saturday 2nd December 2023 NB: There is a possibility that a 6th event may be required over the Christmas period. The 2024 and 2025 events will follow the same pattern of dates (events will fall in this order over these weekends). Each Christmas Light Switch On Event should last for approximately two hours on a fully rigged outdoor staging unit. Sites for each event have been identified, the detail of these will be provided to the successful tenderer. Previous events have included street entertainment, presenters, giveaways and children's entertainment. The events may contain additional elements such as fairgrounds and Christmas markets. These are not included within the scope of this tender however the successful tenderer may have to liaise with organisers of these elements during the event planning process to provide a holistic event experience. The lights are traditionally switched on by Santa and South Lanarkshire's Provost at 5pm (although this may vary by town). The events are primarily targeted at families with children aged 16 and under. Proposals should include the following: - Provision of staging, pa, lighting and generators. - Inclusion on technician, riggers and stage production. - Pre-production - Potential backline hire for live acts - Provision of live entertainment (including a headline act) - Provision of presenters (main presenter and back up MC) - Complimentary street entertainment - Provision of suitable first aid cover - Provision of suitable on-site health and safety advice. - Provision if event security - Public Liability Cover for the event. It is not necessary that all events are identical. The successful candidate will be the licence holder for the event on behalf of South Lanarkshire Council and as such will take on all administrative duties that this entails. In addition to the Christmas event programme, there may be occasions where South Lanarkshire Council require event management and production at ad hoc times throughout the duration of this contract. With this in mind, bidders are asked to provide a day rate for services. This will allow officers to utilise the services of the successful bidder throughout the duration of the contract if required. It is expected that the event organisers will have proven expertise in delivering events of a similar nature. ### Lot Information Lot 1 This contract will be awarded via the Open Tender procedure based on the most economically advantageous tender (MEAT) criteria which enables the Council to take account of criteria that reflect qualitative technical aspects of the tender submission as well as price when reaching an awarding decision. The Council has adopted a sequential opening process for any tender exercise conducted per the following stages: As part of Stage 1 the bidders will be required to complete a Single Procurement Document (SPD) as part of the Qualification envelope self-declaring that they meet the criteria requirements for the Lot. As part of Stage 2 the bidders will then be required to complete a Technical response based on Technical Specific questions related to the contract including Fair Work First and Community Benefits. As part of Stage 3 the bidders will then be required to complete a Commercial response based on services required. As part of the tender evaluation process the Council will then request evidence from the recommended bidders prior to being appointed. It is anticipated that the form of contract for this Lot will be South Lanarkshire Councils Standard Terms and Conditions for Service. The is anticipated that the contract term will be for 3 years with the option to extend for up to a further 24 months. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY479690 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 30 May 2023 | | Submission deadline | Not specified | | Future notice date | 30 Jun 2023 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £500,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SOUTH LANARKSHIRE COUNCIL | | Locality | HAMILTON | | Post town | Motherwell | | Postcode | ML3 0AA | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM9 Southern Scotland | | ITL 3 | TLM95 South Lanarkshire | | Local authority | South Lanarkshire | | Electoral ward | Hamilton North and East | | Westminster constituency | Hamilton and Clyde Valley | | Delivery location | TLM95 South Lanarkshire | ## CPV Codes ### Divisions - 92 - Recreational, cultural and sporting services ### Codes - 92300000 - Entertainment services ## Release History - 30 May 2023 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY479690 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY479690 Christmas Light Switch-on Events - South Lanarkshire Council's Community and Enterprise Resources, Enterprise and Sustainable Development Services have a requirement to appoint a qualified organisation to produce, deliver and manage a programme of staged Christmas celebrations at their Christmas Lights Switch On Events. The Christmas Light Switch On Events are highly popular, family-based events staged every year in the build up to the festive season. South Lanarkshire Council invites tenders to provide an event package and event management service for five Christmas Lights Switch On Events in the following towns on the dates as noted: - Lanark - Saturday 18th November 2023 - East Kilbride Village - Sunday 19th November 2023 - Rutherglen - Saturday 25th November 2023 - Cambuslang - Sunday 26th November 2023 - Carluke - Saturday 2nd December 2023 NB: There is a possibility that a 6th event may be required over the Christmas period. The 2024 and 2025 events will follow the same pattern of dates (events will fall in this order over these weekends). Each Christmas Light Switch On Event should last for approximately two hours on a fully rigged outdoor staging unit. Sites for each event have been identified, the detail of these will be provided to the successful tenderer. Previous events have included street entertainment, presenters, giveaways and children's entertainment. The events may contain additional elements such as fairgrounds and Christmas markets. These are not included within the scope of this tender however the successful tenderer may have to liaise with organisers of these elements during the event planning process to provide a holistic event experience. The lights are traditionally switched on by Santa and South Lanarkshire's Provost at 5pm (although this may vary by town). The events are primarily targeted at families with children aged 16 and under. Proposals should include the following: - Provision of staging, pa, lighting and generators. - Inclusion on technician, riggers and stage production. - Pre-production - Potential backline hire for live acts - Provision of live entertainment (including a headline act) - Provision of presenters (main presenter and back up MC) - Complimentary street entertainment - Provision of suitable first aid cover - Provision of suitable on-site health and safety advice. - Provision if event security - Public Liability Cover for the event. It is not necessary that all events are identical. The successful candidate will be the licence holder for the event on behalf of South Lanarkshire Council and as such will take on all administrative duties that this entails. In addition to the Christmas event programme, there may be occasions where South Lanarkshire Council require event management and production at ad hoc times throughout the duration of this contract. With this in mind, bidders are asked to provide a day rate for services. This will allow officers to utilise the services of the successful bidder throughout the duration of the contract if required. It is expected that the event organisers will have proven expertise in delivering events of a similar nature. ## Notice URLs - http:// - http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=733009 - http://www.southlanarkshire.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000733009 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000733009. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000733009.json.