---
title: "Online payments and cashless catering"
ocid: "ocds-r6ebe6-0000735699"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000735699"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000735699.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000735699.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "RENFREWSHIRE COUNCIL"
published: "2024-07-31"
---

# Online payments and cashless catering

Buyer: RENFREWSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000735699

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000735699.json)

## Summary

Renfrewshire Council has recently awarded a contract for an Online Payments and Cashless Catering system to ParentPay Ltd. This contract involves delivering a single integrated solution that covers online school payments, cashless catering, and school fund management. The procurement process used an open procedure under the services category and covered the Renfrewshire area, with significant dates including the contract's start date on 23 April 2024 and its signing date on 31 July 2024. The system is expected to be in place for 10 years, with a review at the five-year mark. The contract's total value is £1,239,727, and all procurement details can be found on the Public Contract Scotland Tender Portal.

This tender offers substantial opportunities for companies specialising in educational financial services and cashless payment systems, especially those capable of integrating multiple functions into a cohesive, user-friendly platform. Businesses that can innovate within these parameters and demonstrate reliable service provision will find ample growth opportunities through this long-term contract. The open procedure means firms of various sizes, particularly those experienced in managing sizable educational contracts, are well-suited to compete for such procurement opportunities.

## Notice

Contract Award notice for Online Payments and Cashless catering. Renfrewshire Council awarded the Online Payments and Cashless catering to a Service Provider who will deliver a single integrated online school payment and cashless catering system (including school fund management). The requirements were broken down into different sections however there must be an overall single integrated solution.

### Lot Information

Lot 1

Renfrewshire Council has awarded the online school payment and cashless catering to a Service Provider to deliver a single integrated online school payment and cashless catering system (including school fund management). The requirements have been broken down into different sections however there must be an overall single integrated solution delivered. Further information can be located within procurement documents in Public Contract Scotland Tender Portal. The Contract is for 10 years with the right to Contract Review at 5 years with the right to exercise a Break Clause and terminate after Contract Review.. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the ITT in PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Options: In accordance with Regulation 72(1)( a) , The Council reserves the right to add additional sites and schools during the Period of Contract based on the Pricing Schedule costs for siting, relocating etc as reflected in the Procurement Documents. The Council also reserves the right under regulation 72(1)(b) to allow for other services and supplies related to these Requirements, and for which as this is a single integrated solution it would not be appropriate to source elsewhere.

Renewal: The Contract is for 10 years with the right to Contract Review at 5 years with the right to exercise a Break Clause and terminate after Contract Review as detailed in section 4 of the Invitation to Tender document in the Public Contract Scotland Tender Portal.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL511088 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 31 Jul 2024 |
| Submission deadline | 19 Sep 2023 |
| Future notice date | Not specified |
| Award date | 23 Apr 2024 |
| Contract period | Not specified |
| Recurrence | As detailed in the Procurement documents |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,400,000 |
| Lots value | £1,400,000 |
| Awards value | Not specified |
| Contracts value | £1,239,727 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | RENFREWSHIRE COUNCIL |
| Locality | PAISLEY |
| Post town | Paisley |
| Postcode | PA1 1AL |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM33 Inverclyde, East Renfrewshire, and Renfrewshire |
| Local authority | Renfrewshire |
| Electoral ward | Paisley East and Central |
| Westminster constituency | Paisley and Renfrewshire South |
| Delivery location | TLM83 Inverclyde, East Renfrewshire, and Renfrewshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PARENTPAY |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48812000 - Financial information systems
- 72212110 - Point of sale (POS) software development services
- 72222300 - Information technology services
- 79211100 - Bookkeeping services

## Release History

- 31 Jul 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL511088
- 16 Aug 2023 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG486162

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG486162
  Online payments and cashless catering - Renfrewshire Council seeks a Service Provider to deliver a single integrated online school payment and cashless catering system (including school fund management). The requirements (as detailed in the Procurement documents) have been broken down into different sections however there must be an overall single integrated solution.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL511088
  Online payments and cashless catering - Contract Award notice for Online Payments and Cashless catering. Renfrewshire Council awarded the Online Payments and Cashless catering to a Service Provider who will deliver a single integrated online school payment and cashless catering system (including school fund management). The requirements were broken down into different sections however there must be an overall single integrated solution.

## Notice URLs

- http://
- http://www.renfrewshire.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000735699
- https://www.publictendersscotland.publiccontractsscotland.gov.uk
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000735699. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000735699.json.