---
title: "Towards a National Collection - Digital Collection Training Materials for Galleries, Libraries, Archives and Museums"
ocid: "ocds-r6ebe6-0000735928"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000735928"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000735928.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000735928.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HISTORIC ENVIRONMENT SCOTLAND"
published: "2023-08-17"
---

# Towards a National Collection - Digital Collection Training Materials for Galleries, Libraries, Archives and Museums

Buyer: HISTORIC ENVIRONMENT SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000735928

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## Summary

The procurement process for the tender titled "Towards a National Collection - Digital Collection Training Materials for Galleries, Libraries, Archives and Museums" is led by Historic Environment Scotland, based in Edinburgh, UK. The procurement is in the award stage, with a contract value of £75,458 GBP signed on 16th August 2023. The tender falls under the services category and aims to address challenges in hosting digital collections for cultural organisations. The deadline for bid opening was 19th July 2023.

This tender presents opportunities for businesses involved in digital training materials for cultural organisations to compete for providing services to Historic Environment Scotland. The procurement method is an open procedure, welcoming bids from various business sizes, including SMEs. Businesses proficient in digital humanities, heritage science, and digital capacity solutions would be well-suited to participate in this tender and contribute to the generation and management of digital collections for the cultural sector.

## Notice

The objective of this consultancy is to design a series of training materials that address core challenges in relation to the hosting of digital collections for small, medium-sized and community-based cultural organisations. This includes addressing digital capacity and capability challenges that hinder the ability to become self-sufficient in the generation and management of digital collections, as well as carrying out state-of-the-art research related to the Digital Humanities and Heritage Science.

### Lot Information

Lot 1

The objective of this consultancy is to design a series of training materials that address core challenges in relation to the hosting of digital collections for small, medium-sized and community-based cultural organisations. This includes addressing digital capacity and capability challenges that hinder the ability to become self-sufficient in the generation and management of digital collections, as well as carrying out state-of-the-art research related to the Digital Humanities and Heritage Science. The development of the training materials should build on current infrastructure initiatives (e.g. TaNC, DiSScO, RICHeS) and recommendations, such as the implementation of open standards and technologies that can help with the sustainability and research of digital collections. This consultancy should engage with digitisation processes of tangible and intangible heritage through [1] the identification of accessible and innovative digitisation tools and methods (e.g. RTI, 3D scanning, visual and audio recording), and [2] the use of ingest tools and their intersection with Content Management Systems (e.g. Arches, Omeka S) and potentially triplestore repositories. Consultants should identify and highlight complementary current digitisation initiatives such as the National Lottery Heritage Fund's 'digitisation design canvas', and guides of 'low-cost and open digital tools for digitisation', whilst prioritising digitisation and digitalisation for research of the type funded by the Arts and Humanities Research Council. This consultancy should [3] explore the potential standardisation of concepts through Linked Data and controlled vocabularies to collect and describe digital collections through Content Management Systems (CMS). The consultancy is expected to [4] generate examples of scientific examination on the digitised and digitalised collections in a way that further connects to the pre-designed pipelines to provide examples of sustainability of digitally born data from these exercises. The training materials should make use of open standard pipelines. As some infrastructure elements, such as server hosting, may require economic investment, the consultant should also explore and recommend free hosting alternatives for such systems and pipelines. The training materials should demonstrate how the different elements can be integrated together as a single workflow or pipeline. The consultant should [5] carry out a scoping exploration of potential delivery mechanisms for the training materials, through synchronous and asynchronous learning methods through digital learning platforms (e.g. VLEs) and repositories (e.g. Git). The scope of these delivery mechanisms should also include the identification of collaborative partnerships with potential training partners that could deliver the content through the platforms proposed. The consultant is required to test the draft training materials with the small and medium-sized cultural organisations and evaluate their performance and applicability in order to ensure that the final training materials are helpful and practical for the intended audience. The consultant is required to design and execute a plan for the delivery of the training materials whilst making use of the previously scoped delivery and its platforms in a way that facilitates access and re-usability. The Towards a National Collection Program Director will be the main point of contact for the supplier, and the supplier must comply with all reasonable instructions and directions of the Program Director to ensure compliance with our requirements.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG486234 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Aug 2023 |
| Submission deadline | 19 Jul 2023 |
| Future notice date | Not specified |
| Award date | 16 Aug 2023 |
| Contract period | 12 Sep 2023 - 28 Jun 2024 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £75,458 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HISTORIC ENVIRONMENT SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH9 1SH |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Southside/Newington |
| Westminster constituency | Edinburgh South |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EX NIHILO |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79415200 - Design consultancy services

## Release History

- 17 Aug 2023 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG486234
- 19 Jun 2023 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN481477

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481477&idx=1
  19th June 2023 - Document 1 - Invitation to Tender - For Information
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481477&idx=2
  19th June 2023 - Document 2 - Specification - For Information
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481477&idx=3
  19th June 2023 - Document 3 - Quality Schedule - To be completed
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481477&idx=4
  19th June 2023 - Document 4 - Pricing Schedule - To be completed
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481477&idx=5
  19th June 2023 - Document 5 - T&Cs - For information
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481477&idx=6
  19th June 2023 - Document 6 - Self Declaration re Russian Links - to be completed
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481477&idx=7
  19th June 2023 - Document 7 - Prompt Payment Form - To be completed
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN481477&idx=8
  19th June 2023 - Document 8 - HES Suppliers Privacy Notice - For information
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN481477
  Towards a National Collection - Digital Collection Training Materials for Galleries, Libraries, Archives and Museums - The objective of this consultancy is to design a series of training materials that address core challenges in relation to the hosting of digital collections for small, medium-sized and community-based cultural organisations. This includes addressing digital capacity and capability challenges that hinder the ability to become self-sufficient in the generation and management of digital collections, as well as carrying out state-of-the-art research related to the Digital Humanities and Heritage Science.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG486234
  Towards a National Collection - Digital Collection Training Materials for Galleries, Libraries, Archives and Museums - The objective of this consultancy is to design a series of training materials that address core challenges in relation to the hosting of digital collections for small, medium-sized and community-based cultural organisations. This includes addressing digital capacity and capability challenges that hinder the ability to become self-sufficient in the generation and management of digital collections, as well as carrying out state-of-the-art research related to the Digital Humanities and Heritage Science.

## Notice URLs

- http://
- http://historicenvironment.scot
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000735928

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000735928. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000735928.json.