--- title: "Smoke Extract and Fire Damper Replacement" ocid: "ocds-r6ebe6-0000737426" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000737426" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000737426.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000737426.json" source: "Public Contracts Scotland" current_stage: "Award" buyer: "NATIONAL LIBRARY OF SCOTLAND" published: "2023-11-09" --- # Smoke Extract and Fire Damper Replacement Buyer: NATIONAL LIBRARY OF SCOTLAND Current stage: Award OCID: ocds-r6ebe6-0000737426 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000737426) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000737426.json) ## Summary The National Library of Scotland has issued a tender titled "Smoke Extract and Fire Damper Replacement" in the industry category of "Recreation, culture, and religion." The tender, which is at the planning stage, involves the replacement of smoke extract and fire damper systems. The procurement method is an open procedure. The tender has a value of £5,500,000 and a submission deadline of 12th September 2023. The buying organization is the National Library of Scotland, located in Edinburgh, UK. This tender presents an opportunity for businesses in the construction industry to compete for a significant contract with the National Library of Scotland. Companies experienced in mechanical and electrical construction works and fire safety systems would be well-suited to bid for this tender. The tender process includes a quality-focused award criteria, and bidders must meet financial turnover requirements as part of the selection process. ## Notice The scope of construction works will include the replacement of the smoke extract and fire damper systems. Remove the existing smoke extract system. Form new smoke extract shafts. Install a new smoke extract system Associated Air Handling Unit upgrades and smoke damper replacement, Replacement of all ventilation installation fire dampers, Temporary collection protection works and dust monitoring. ### Lot Information Lot 1 The Causewayside building is owned by the Library. it is predominantly used for environmentally controlled collection storage; however, it also accommodates approx. 80 staff and a public reading room. The Causewayside building is the largest property within the National Library of Scotland (NLS) Estate, comprising 19,168m2 over 7 levels, two of which are below ground. The building represents 51% of NLS' entire portfolio and it currently provides 54% of the estate's environmentally controlled collection storage space. The property was built in two phases, the first by Sir Basil Spence, Glover & Ferguson (1989) and the second by Andrew Merrylees, Grierson & Robertson (1995). Smoke extract and fire damper systems were installed as part of the original build for both phases. Smoke extract system In 2002, qualified consultants were commissioned to to review the smoke extract system within Causewayside. This identified a number of significant issues, with recommended upgrade works. A further review of the smoke control system was carried out in 2015 which concluded that it was inadequate and could lead to difficulties fighting a fire / loss of the collection. A reassessment of the smoke control system was carried out in 2016. This resulted in a smoke extract strategy report with recommendations for major remedial works. Following which design consultants were commissioned to produce a concept design for a replacement smoke management installation. In 2019 an smoke management options report that examined options to provide the property with a functional and effective smoke management system. In 2021 a full design team were appointed to develop the design to RIBA Stage 4 Technical Design. Fire damper system In 2021 a review of the ventilation and fire damper review concluded that the fire dampers were beyond their service life (10 yrs.) and that the maintenance & testing regime was inadequate because many were inaccessible, and they had to be manually tested. It recommended that all were replaced, and the replacement should be of a motorised actuator type. In 2021 a full design team were appointed to develop the design to RIBA Stage 4 Technical Design. The building will be operational during the works and the collections will remain in-situ. As a result, possession will be given to the Contractor floor by floor starting from the roof. The works, including protection and dust monitoring, will be completed, and commissioned before progressing to the next floor, with final commissioning on completion of all floors. The following works will be Contractor Design: The smoke extract installation, Detailed design for opening and upstands, forms roof opening and upstands (inc. all weather proofing), Detailed design for louvres, remove existing cladding panels, installs louvres into the cladding (inc. all weather proofing), The fire damper installation.. Form of Contract - SBCC single stage traditional contract without quantities but with Contractor Design Portion will be used for the procurement of this contract. (SBC/XQ/SCOT) with Schedule of Amendments and ITT Legal Appendix as set out in the Invitation to Tender. ITT Legal Appendix guidance -Tenderers may propose changes to the draft legal documents, which may be considered by the Library. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV492314 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Standard | | Procurement category | Works | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 9 Nov 2023 | | Submission deadline | 12 Sep 2023 | | Future notice date | Not specified | | Award date | 9 Nov 2023 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £5,500,000 | | Lots value | £5,500,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Cancelled | | Lots status | Cancelled | | Awards status | Unsuccessful | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NATIONAL LIBRARY OF SCOTLAND | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH1 1EW | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | City Centre | | Westminster constituency | Edinburgh East and Musselburgh | | Delivery location | TLM75 City of Edinburgh | ## CPV Codes ### Divisions - 45 - Construction work ### Codes - 45214000 - Construction work for buildings relating to education and research - 45300000 - Building installation work - 45310000 - Electrical installation work - 45315000 - Electrical installation work of heating and other electrical building-equipment - 45350000 - Mechanical installations - 45351000 - Mechanical engineering installation works ## Release History - 9 Nov 2023 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV492314 - 4 Sep 2023 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP487427 - 25 Jul 2023 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL484476 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=40 6th September 2023 - Drawings as referenced in response to Q12 - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=39 6th September 2023 - Drawings as referenced in response to Q10 - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=38 24th August 2023 - NLS_CB_0800-sprinkler AF - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=37 24th August 2023 - NLS_CB_0700-sprinkler AF - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=36 24th August 2023 - NLS_CB_0600-sprinkler AF - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=35 24th August 2023 - NLS_CB_0500-sprinkler AF - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=34 24th August 2023 - NLS_CB_0400-sprinkler AF - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=33 24th August 2023 - NLS_CB_0300-sprinkler AF - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=32 24th August 2023 - NLS_CB_0200-sprinkler AF - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=31 24th August 2023 - NLS_CB_0100-sprinkler AF - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=30 15th August 2023 - Questions and Answers from walk round on 8 August 2023 pdf document - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=19 14th August 2023 - Schedule to Tender - Quality Schedule - Technical Response (word) - to be completed and returned - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=29 14th August 2023 - Schedule to Tender-Quality Schedule-Technical Response- please complete & return this reissued doc. - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=28 8th August 2023 - Presentation used for the contractors - walk round of the Causewayside Building -8 August 2023. - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=6 1st August 2023 - Tender Document - Appendix J - M - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=27 1st August 2023 - Tender Document - Appendix J - M - Rv1 - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=5 1st August 2023 - Tender Document Appendix F-I - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=26 1st August 2023 - Tender Document Appendix F-I - Rv1 - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=4 1st August 2023 - Tender Document Appendix A-E - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=25 1st August 2023 - Tender Document Appendix A-E - Rv1 - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=17 31st July 2023 - Schedule to Tender - Pricing Document Commercial Response - to be completed and returned - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=24 31st July 2023 - Schedule to Tender - Pricing Document Commercial Response - to be completed and returned - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=22 25th July 2023 - Invitation to Tender - 24 July 2023 - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=23 25th July 2023 - Invitation to Tender - 24 July 2023 Rv1 - Numbering sequencing errors in original document - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=7 25th July 2023 - Combined Drawing Register - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=8 25th July 2023 - Combined Specification Register - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=9 25th July 2023 - Structural Drawings - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=10 25th July 2023 - Architectural Drawings - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=11 25th July 2023 - M&E Drawings - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=12 25th July 2023 - Architect Specification - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=13 25th July 2023 - Structural Specification - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=14 25th July 2023 - CB Smoke & Fire D -Combined Risk Register - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=15 25th July 2023 - CMMS Asset Information Requirement - for information only - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=16 25th July 2023 - CB Smoke Extract & FD Evaluation Matrix - Example for information only - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=18 25th July 2023 - Schedule to Tender- General Summary (word) - to be completed and returned - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=20 25th July 2023 - Annex 1 - 6 (word docs) - to be completed and returned - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=21 25th July 2023 - Specification M&E - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=1 25th July 2023 - ITT legal Appendix and Schedule of Amendments - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=2 25th July 2023 - Tender Brief - Detailing overall contract requirements - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484476&idx=3 25th July 2023 - Tender Document & Works Packages - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL484476 Smoke Extract and Fire Damper Replacement - The scope of construction works will include the replacement of the smoke extract and fire damper systems. Remove the existing smoke extract system. Form new smoke extract shafts. Install a new smoke extract system Associated Air Handling Unit upgrades and smoke damper replacement, Replacement of all ventilation installation fire dampers, Temporary collection protection works and dust monitoring. - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV492314 Smoke Extract and Fire Damper Replacement - The scope of construction works will include the replacement of the smoke extract and fire damper systems. Remove the existing smoke extract system. Form new smoke extract shafts. Install a new smoke extract system Associated Air Handling Unit upgrades and smoke damper replacement, Replacement of all ventilation installation fire dampers, Temporary collection protection works and dust monitoring. ## Notice URLs - http:// - http://www.nls.uk - http://www.publiccontractsscotland.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000737426 - https://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-court ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000737426. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000737426.json.