---
title: "Image Digitisation System with Support and Maintenance"
ocid: "ocds-r6ebe6-0000738265"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000738265"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000738265.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000738265.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "NATIONAL LIBRARY OF SCOTLAND"
published: "2023-11-02"
---

# Image Digitisation System with Support and Maintenance

Buyer: NATIONAL LIBRARY OF SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000738265

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000738265.json)

## Summary

The National Library of Scotland is seeking a Supplier for an Image Digitisation System with Support and Maintenance. This procurement process, categorized under "Recreation, culture and religion", is at the award stage. The buying organisation, located in Edinburgh, UK, aims to convert historic collection materials to digital. The procurement method is an open procedure, with the contract already valued at £79,000 and signed on 25th October 2023.

This tender opportunity presents a chance for businesses specialised in goods related to recreation, culture, and religion to compete. Companies offering digitisation services, particularly in the field of conversion of historical materials to digital formats, may find this contract well-suited for business growth. With a focus on supplying, delivering, installing, supporting, and maintaining digitisation systems, potential bidders should prepare to meet the diverse requirements of the National Library of Scotland in Edinburgh.

## Notice

The National Library of Scotland ('the Library') is looking for a suitably qualified, experienced and knowledgeable Supplier to supply, deliver, install, support and maintain a digitisation system able to convert A0 sized single sheet historic collection materials to digital.

### Lot Information

Lot 1

The National Library of Scotland ('the Library') is looking for a suitably qualified, experienced and knowledgeable Supplier to supply, deliver, install, support and maintain a digitisation system able to convert A0 sized single sheet historic collection materials to digital. These materials may include maps, posters, plans, manuscripts, photographs, and others, and may come in a variety of physical conditions including fragile, warped, and laminated items. Materials will be of various ages and may have small amounts of dust and / or chemical residue. It is anticipated that one (1) digitisation system will be purchased following successful award of the contract. The digitisation system will be operated at the Library's Causewayside premises in Edinburgh.

Renewal: up to a maximum of 7 years

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV491830 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 2 Nov 2023 |
| Submission deadline | 7 Aug 2023 |
| Future notice date | Not specified |
| Award date | 25 Oct 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £80,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £79,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL LIBRARY OF SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1EW |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | AUTOMATED DOCUMENT SERVICES |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 48 - Software package and information systems

### Codes

- 30124530 - Scanner transparency adapters
- 48318000 - Scanner software package
- 48329000 - Imaging and archiving system

## Release History

- 2 Nov 2023 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV491830
- 10 Jul 2023 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL483377

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL483377&idx=9
  12th July 2023 - ITT Covering letter
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL483377&idx=1
  10th July 2023 - Schedule 1 - Instructions to Tenderers
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL483377&idx=2
  10th July 2023 - Schedule 2 - Specification
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL483377&idx=3
  10th July 2023 - Schedule 3 a)- Mandatory Requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL483377&idx=4
  10th July 2023 - Schedule 3 B) - Technical Evaluation Criteria
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL483377&idx=5
  10th July 2023 - Schedule 3 C) - Site Visit Information
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL483377&idx=6
  10th July 2023 - Schedule 4 - Pricing Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL483377&idx=7
  10th July 2023 - Schedule 5 - Terms and Conditions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL483377&idx=8
  10th July 2023 - Schedule 5 - Terms and Conditions (Data Protection Schedule)
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL483377
  Image Digitisation System with Support and Maintenance - The National Library of Scotland ('the Library') is looking for a suitably qualified, experienced and knowledgeable Supplier to supply, deliver, install, support and maintain a digitisation system able to convert A0 sized single sheet historic collection materials to digital.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV491830
  Image Digitisation System with Support and Maintenance - The National Library of Scotland ('the Library') is looking for a suitably qualified, experienced and knowledgeable Supplier to supply, deliver, install, support and maintain a digitisation system able to convert A0 sized single sheet historic collection materials to digital.

## Notice URLs

- http://
- http://www.nls.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000738265

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000738265. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000738265.json.