--- title: "Provision of Placement Software" ocid: "ocds-r6ebe6-0000741114" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000741114" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000741114.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000741114.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "APUC" published: "2023-08-09" --- # Provision of Placement Software Buyer: APUC Current stage: Planning OCID: ocds-r6ebe6-0000741114 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000741114) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000741114.json) ## Summary The University of Highlands and Islands, represented by APUC as the buyer, is planning a procurement process for the Provision of Placement Software in Inverness, UK. The process is currently in the planning stage with key dates as follows: Issue ITT on 5 October 2023, Deadline for Tender Submissions on 6 November 2023, and Contract Award on 27 November 2023. The procurement falls under the Education industry category, and interested parties are invited to demonstrate their software solutions prior to the tender publication. This tender for the Provision of Placement Software presents business growth opportunities for software providers specialising in student placement systems. Companies offering intuitive, user-friendly solutions with strong support for learning outcomes and reporting functionalities would be well-suited to compete. The procurement method involves a planned tender process with multiple stages from invitation to submit to contract award, providing a structured framework for interested businesses to engage and potentially secure a contract with the University of Highlands and Islands. ## Notice The University of Highlands and Islands currently utilise a Student Placement Software system, however the contract for this has come to an end and we are looking to procure a new student placement software system. There are two areas involved in managing placements, the Nursing and Midwifery department and the Optometry department with the potential of more areas coming on board in the future. The Nursing and Midwifery Department program is hosted over two campuses, Inverness and the Western Isles while the Optometry department is based in Inverness. The BSc Nursing Degree is a three-year program and in total is 270-500 students per year, undertaking 2-4 placements per year, whereas the Optometry course is delivered over four years and has approximately 160 students during the four years, undertaking up to 2 placement per year. Both areas send their students on placements throughout the Highlands and Islands geographically. The Nursing and Midwifery Department send their students on placements from anything between a few weeks to a few months, whereas the Optometry Department can be anything from a week to a month. Prior to tender being published we are inviting interested parties to demonstrate their software solutions; the demonstration will be delivered the week of the 25th of September and will take place through the week. All demonstrations will be conducted via MS Teams. The allocation time for demonstrations will be 1.5 hrs with Q&A being 30 minutes. During the demo's we would like to be shown but not restricted to how intuitive and easy the solution is to browse, set up and configure the system, how are learning outcomes displayed, what the user interfaces look like. What are the placement coordinator, student (and if applicable the placement provider) views of the system and how are these configured, laid out and linked within the rest of the solution, how are placements setup and delivered, show reporting within the system, how is retention set, or students deleted from the system. Procurement Timeframe: PROCUREMENT ACTIVITY DATE Issue ITT 5 October 2023 Deadline for clarification questions from Tenderers 16 October 2023 Deadline for Authority to respond to clarification questions 19 October2023 @ 12:00 hours Deadline for Tender Submissions 06 November 2023 @ 12:00 hours Evaluation of Tenders w/c 7 - 14 November 2017 Contract Award 27 November 2023 Implementation Meeting 29 November 2023 System operational 1 May 2024 ### Lot Information Lot 1 The University of Highlands and Islands currently utilise a Student Placement Software system, however the contract for this has come to an end and we are looking to procure a new student placement software system. There are two areas involved in managing placements, the Nursing and Midwifery department and the Optometry department with the potential of more areas coming on board in the future. The Nursing and Midwifery Department program is hosted over two campuses, Inverness and the Western Isles while the Optometry department is based in Inverness. The BSc Nursing Degree is a three-year program and in total is 270-500 students per year, undertaking 2-4 placements per year, whereas the Optometry course is delivered over four years and has approximately 160 students during the four years, undertaking up to 2 placement per year. Both areas send their students on placements throughout the Highlands and Islands geographically. The Nursing and Midwifery Department send their students on placements from anything between a few weeks to a few months, whereas the Optometry Department can be anything from a week to a month. Prior to tender being published we are inviting interested parties to demonstrate their software solutions; the demonstration will be delivered the week of the 25th of September and will take place through the week. All demonstrations will be conducted via MS Teams. The allocation time for demonstrations will be 1.5 hrs with Q&A being 30 minutes. During the demo's we would like to be shown but not restricted to how intuitive and easy the solution is to browse, set up and configure the system, how are learning outcomes displayed, what the user interfaces look like. What are the placement coordinator, student (and if applicable the placement provider) views of the system and how are these configured, laid out and linked within the rest of the solution, how are placements setup and delivered, show reporting within the system, how is retention set, or students deleted from the system. Procurement Timeframe: PROCUREMENT ACTIVITY DATE Issue ITT 5 October 2023 Deadline for clarification questions from Tenderers 16 October 2023 Deadline for Authority to respond to clarification questions 19 October2023 @ 12:00 hours Deadline for Tender Submissions 06 November 2023 @ 12:00 hours Evaluation of Tenders w/c 7 - 14 November 2017 Contract Award 27 November 2023 Implementation Meeting 29 November 2023 System operational 1 May 2024 ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG485531 | | Notice type | PCS Notice - Website Prior Information Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 9 Aug 2023 | | Submission deadline | Not specified | | Future notice date | 5 Oct 2023 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £60,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | APUC | | Locality | INVERNESS | | Post town | Inverness | | Postcode | IV3 5SQ | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM2 Highlands and Islands | | ITL 3 | TLM20 Highlands and Islands | | Local authority | Highland | | Electoral ward | Inverness West | | Westminster constituency | Inverness, Skye and West Ross-shire | | Delivery location | TLM6 Highlands and Islands | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 9 Aug 2023 at 00:00 - Planning - PCS Notice - Website Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG485531 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG485531 Provision of Placement Software - The University of Highlands and Islands currently utilise a Student Placement Software system, however the contract for this has come to an end and we are looking to procure a new student placement software system. There are two areas involved in managing placements, the Nursing and Midwifery department and the Optometry department with the potential of more areas coming on board in the future. The Nursing and Midwifery Department program is hosted over two campuses, Inverness and the Western Isles while the Optometry department is based in Inverness. The BSc Nursing Degree is a three-year program and in total is 270-500 students per year, undertaking 2-4 placements per year, whereas the Optometry course is delivered over four years and has approximately 160 students during the four years, undertaking up to 2 placement per year. Both areas send their students on placements throughout the Highlands and Islands geographically. The Nursing and Midwifery Department send their students on placements from anything between a few weeks to a few months, whereas the Optometry Department can be anything from a week to a month. Prior to tender being published we are inviting interested parties to demonstrate their software solutions; the demonstration will be delivered the week of the 25th of September and will take place through the week. All demonstrations will be conducted via MS Teams. The allocation time for demonstrations will be 1.5 hrs with Q&A being 30 minutes. During the demo's we would like to be shown but not restricted to how intuitive and easy the solution is to browse, set up and configure the system, how are learning outcomes displayed, what the user interfaces look like. What are the placement coordinator, student (and if applicable the placement provider) views of the system and how are these configured, laid out and linked within the rest of the solution, how are placements setup and delivered, show reporting within the system, how is retention set, or students deleted from the system. Procurement Timeframe: PROCUREMENT ACTIVITY DATE Issue ITT 5 October 2023 Deadline for clarification questions from Tenderers 16 October 2023 Deadline for Authority to respond to clarification questions 19 October2023 @ 12:00 hours Deadline for Tender Submissions 06 November 2023 @ 12:00 hours Evaluation of Tenders w/c 7 - 14 November 2017 Contract Award 27 November 2023 Implementation Meeting 29 November 2023 System operational 1 May 2024 ## Notice URLs - http:// - http://www.uhi.ac.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000741114 - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=741114 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000741114. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000741114.json.