--- title: "Provision of Soft FM Services: PIN - Request for Information" ocid: "ocds-r6ebe6-0000741194" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000741194" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000741194.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000741194.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "NATIONAL GALLERIES OF SCOTLAND" published: "2023-08-25" --- # Provision of Soft FM Services: PIN - Request for Information Buyer: NATIONAL GALLERIES OF SCOTLAND Current stage: Planning OCID: ocds-r6ebe6-0000741194 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000741194) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000741194.json) ## Summary The National Galleries of Scotland has issued a Prior Information Notice (PIN) for the Provision of Soft FM Services, including cleaning services, waste management, and pest control. This procurement opportunity is targeted at suppliers interested in a new contract strategy, commencing on 1st October 2024 for an initial 3-year period with possible extensions. The National Galleries of Scotland is based in Edinburgh, and the procurement is categorised as Recreation, culture, and religion services, following the Public Contracts (Scotland) Regulations 2015. This tender presents a business opportunity for suppliers in the facilities management industry, particularly those offering soft FM services. Businesses adept at providing cleaning, waste management, and pest control services would benefit from competing in this planned procurement exercise. Interested parties should note the key dates: the deadline for raising questions related to the Request for Information is 11th September 2023, with responses due by 15th September 2023. This tender aims to engage the market and create a competitive environment for efficient service delivery under the competitive tendering process. ## Notice National Galleries Scotland (NGS) plan to procure a single Contractor contract for the Provision of Soft FM Services including (but not limited to): - Cleaning services; - Waste Management; - Pest Control; - Sanitary Bins, Vending Machines and Sharps; and - Window Cleaning This is a new procurement strategy for NGS who has previously procured these contracts separately. We would be undertaking our own tender competition following the Public Contracts (Scotland) Regulations 2015. The contract is anticipated to commence 1st October 2024 and run for an initial period for 3 years with the option to extend by a variable extension period up to an additional 24 months. NGS is looking to engage with the market. The purpose of this PIN is to gauge interest as well as seek views and information from the marketplace in relation to a potential future contract opportunity. It will also inform the procurement strategy ensuring that any procurement route subsequently selected is attractive to the marketplace and will provide a competitive tendering environment for efficient delivery of any future contract requirements. Suppliers should note that this PIN does not constitute any guarantee or work, it is purely for market research purposes. ### Lot Information Lot 1 This is a Request for Information (RFI) only (not an Invitation to Tender). The RFI document is available from the Public Contracts Scotland Website. The deadline for raising any questions in relation to the RFI is 12noon on 11th September 2023, with the deadline for responding to the RFI being 12noon on Friday 15th September 2023. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG486819 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 25 Aug 2023 | | Submission deadline | Not specified | | Future notice date | 25 Sep 2023 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NATIONAL GALLERIES OF SCOTLAND | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH4 3DS | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | Inverleith | | Westminster constituency | Edinburgh West | | Delivery location | TLM75 City of Edinburgh | ## CPV Codes ### Divisions - 33 - Medical equipments, pharmaceuticals and personal care products - 42 - Industrial machinery - 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus) - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 33141123 - Sharps containers - 42933100 - Sanitary vending machines - 42968200 - Sanitary dispensing machines - 44411000 - Sanitary ware - 79993000 - Building and facilities management services - 79993100 - Facilities management services - 90500000 - Refuse and waste related services - 90910000 - Cleaning services - 90911300 - Window-cleaning services - 90922000 - Pest-control services ## Release History - 25 Aug 2023 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG486819 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG486819&idx=1 25th August 2023 - PIN - Request for Information & Scope - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG486819&idx=2 25th August 2023 - PIN - Request for Information Response - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG486819 Provision of Soft FM Services: PIN - Request for Information - National Galleries Scotland (NGS) plan to procure a single Contractor contract for the Provision of Soft FM Services including (but not limited to): - Cleaning services; - Waste Management; - Pest Control; - Sanitary Bins, Vending Machines and Sharps; and - Window Cleaning This is a new procurement strategy for NGS who has previously procured these contracts separately. We would be undertaking our own tender competition following the Public Contracts (Scotland) Regulations 2015. The contract is anticipated to commence 1st October 2024 and run for an initial period for 3 years with the option to extend by a variable extension period up to an additional 24 months. NGS is looking to engage with the market. The purpose of this PIN is to gauge interest as well as seek views and information from the marketplace in relation to a potential future contract opportunity. It will also inform the procurement strategy ensuring that any procurement route subsequently selected is attractive to the marketplace and will provide a competitive tendering environment for efficient delivery of any future contract requirements. Suppliers should note that this PIN does not constitute any guarantee or work, it is purely for market research purposes. ## Notice URLs - http:// - http://www.nationalgalleries.org - http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=741194 - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000741194 - https://www.publiccontractsscotland.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000741194. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000741194.json.