---
title: "Legal Case Management System"
ocid: "ocds-r6ebe6-0000744252"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000744252"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000744252.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000744252.json"
source: "Public Contracts Scotland"
current_stage: "Planning"
buyer: "SOUTH LANARKSHIRE COUNCIL"
published: "2023-09-12"
---

# Legal Case Management System

Buyer: SOUTH LANARKSHIRE COUNCIL  
Current stage: Planning  
OCID: ocds-r6ebe6-0000744252

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000744252.json)

## Summary

The South Lanarkshire Council is planning a procurement process for a Legal Case Management System. They are seeking to replace their current system used for managing legal work, with emphasis on securely managing cases, documents, and emails, time recording, management reports, and supporting agile working. The procurement stage is currently at the planning phase, with a future notice date set for 6th November 2023. The tender falls under the services category and is located in Hamilton, UK. 

This tender provides an opportunity for businesses specializing in legal case management systems to compete. Suppliers must offer collaborative case working, effective document management, and integration with MS Outlook. Cloud hosting capabilities are preferred, along with features like dynamic case tracking and workflow automation. Businesses with expertise in legal technology solutions and agile working practices would be well-suited to bid for this contract with the South Lanarkshire Council.

## Notice

South Lanarkshire Council Legal Services are looking to replace their current case management system. The current system is used by around 30 users in a paperlight office to manage all areas of legal work, with in the region of 1400 cases live at any one time. The range of work carried out and which would be managed by the case management system includes general advice, contracts and procurement advice, litigation and property work. The new system should be capable of securely managing and storing cases, documents and e-mails with the ability to time record, link to calendars, produce management reports and document bundles. It should also be capable of auto-populating documents and allowing for processes to be created. The ability to support agile working is essential.

### Lot Information

Lot 1

The aim of the pre-market engagement is to better understand supplier's legal case management offerings and for them to provide assurance and confidence that they can effectively deliver a high-quality system which is critical to the workings of South Lanarkshire Council. The supplier's system must offer the ability to work collaboratively on cases which will involve multiple stakeholders. Individual cases will often require a very high volume of documentation and the system must effectively manage this requirement whilst also providing effective and dynamic tracking of cases and their associated actions. Supplier's systems would ideally be cloud hosted thus offering the Council a more modern and flexible way to manage legal cases than the approach currently enjoyed. As South Lanarkshire Council's legal team primarily utilise the calendar functionality within MS Outlook to manage diaries, it would be beneficial if the supplier's Legal Case Management system could integrate fully with MS Outlook. Given that case management can frequently involve repetitive tasks, the streamlining of these through the use of workflow or RPA would be advantageous.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP488122 |
| Notice type | PCS Notice - Website Prior Information Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Sep 2023 |
| Submission deadline | Not specified |
| Future notice date | 6 Nov 2023 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTH LANARKSHIRE COUNCIL |
| Locality | HAMILTON |
| Post town | Motherwell |
| Postcode | ML3 0AA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM9 Southern Scotland |
| ITL 3 | TLM95 South Lanarkshire |
| Local authority | South Lanarkshire |
| Electoral ward | Hamilton North and East |
| Westminster constituency | Hamilton and Clyde Valley |
| Delivery location | TLM95 South Lanarkshire |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72212780 - System, storage and content management software development services

## Release History

- 12 Sep 2023 at 00:00 - Planning - PCS Notice - Website Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP488122

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP488122&idx=1
  12th September 2023 - Pre-Market Engagement Questionnaire
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP488122
  Legal Case Management System - South Lanarkshire Council Legal Services are looking to replace their current case management system. The current system is used by around 30 users in a paperlight office to manage all areas of legal work, with in the region of 1400 cases live at any one time. The range of work carried out and which would be managed by the case management system includes general advice, contracts and procurement advice, litigation and property work. The new system should be capable of securely managing and storing cases, documents and e-mails with the ability to time record, link to calendars, produce management reports and document bundles. It should also be capable of auto-populating documents and allowing for processes to be created. The ability to support agile working is essential.

## Notice URLs

- http://
- http://www.southlanarkshire.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000744252
- https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=744252

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000744252. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000744252.json.