---
title: "P24-0032 - Policy Management System"
ocid: "ocds-r6ebe6-0000745306"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000745306"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000745306.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000745306.json"
source: "Public Contracts Scotland"
current_stage: "Tender"
buyer: "SCOTTISH ENTERPRISE"
published: "2023-11-22"
---

# P24-0032 - Policy Management System

Buyer: SCOTTISH ENTERPRISE  
Current stage: Tender  
OCID: ocds-r6ebe6-0000745306

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000745306.json)

## Summary

The public procurement contracting process is currently being conducted by Scottish Enterprise for the project titled "P24-0032 - Policy Management System" in the services category. The procurement is at the tender stage with a deadline for submission set for January 4, 2024. The opportunity is for a SaaS-based Policy Management Application to be implemented starting from February 1, 2024, for an initial 4-year period. The total contract value is 110,000 GBP, and the procurement method is an open procedure. Businesses that specialise in providing software solutions for policy management are well-suited for this opportunity.

Scottish Enterprise is the buying organisation overseeing this procurement, operating in the economic affairs industry in Glasgow. The tender represents an opportunity for businesses to secure a contract for developing and implementing a Policy Management System. Interested parties must adhere to the specified deadline for tender submission and comply with the procurement requirements outlined. This opportunity is particularly suitable for software vendors experienced in delivering SaaS solutions within the public sector environment.

## Notice

Scottish Enterprise (SE) Human Resources department require the provision of a SaaS based, Policy Management Application. This would typically consist of: - Create, approve, and distribute version controlled policies - Send automatic reminders with deadline - Remind policy owners of renewal dates - Provide MI on current status of policies If a new supplier is appointed it is envisaged that the contract would start 1st February 2024 for an initial 4 year period with the option to extend for a further 12 months

### Lot Information

Lot 1

Scottish Enterprise (SE) Human Resources department require the provision of a SaaS based, Policy Management Application. This would typically consist of: - Create, approve, and distribute version controlled policies - Send automatic reminders with deadline - Remind policy owners of renewal dates - Provide MI on current status of policies The system will be used by up to 1,300 users across SE based both in the UK and Overseas. We have four system Administrators and there are are circa 100 policies that will be on the system. If a new supplier is appointed it is envisaged that the contract would start 1st February 2024 for an initial 4 year period with the option to extend for a further 12 months. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The contract is envisaged to be for an initial period of 48 months with the option to extend for a further 12 if required.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV493279 |
| Notice type | PCS Notice - Website Contract Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Nov 2023 |
| Submission deadline | 4 Jan 2024 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £110,000 |
| Lots value | £110,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SCOTTISH ENTERPRISE |
| Additional buyers | SCOTTISH GOVERNMENT |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G2 6HQ |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Anderston/City/Yorkhill |
| Westminster constituency | Glasgow North |
| Delivery location | TLM Scotland |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48170000 - Compliance software package
- 48218000 - License management software package
- 48311000 - Document management software package
- 48332000 - Scheduling software package
- 72512000 - Document management services

## Release History

- 22 Nov 2023 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV493279

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV493279&idx=3
  22nd November 2023 - Appendix 3
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV493279&idx=4
  22nd November 2023 - Climate change plan template
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV493279&idx=5
  22nd November 2023 - Invitation to Tender
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV493279&idx=6
  22nd November 2023 - Tender Requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV493279&idx=1
  22nd November 2023 - Appendix 1
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV493279&idx=2
  22nd November 2023 - Appendix 2
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV493279
  P24-0032 - Policy Management System - Scottish Enterprise (SE) Human Resources department require the provision of a SaaS based, Policy Management Application. This would typically consist of: - Create, approve, and distribute version controlled policies - Send automatic reminders with deadline - Remind policy owners of renewal dates - Provide MI on current status of policies If a new supplier is appointed it is envisaged that the contract would start 1st February 2024 for an initial 4 year period with the option to extend for a further 12 months

## Notice URLs

- http://www.publiccontractsscotland.gov.uk
- http://www.scotland.gov.uk
- http://www.scottish-enterprise.com/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000745306
- https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=745306
- https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=745306
- https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
- https://www.scotcourts.gov.uk/the-courts/court-locations/glasgow-sheriff-court-and-justice-of-the-peace-court
- https://www.scottish-enterprise.com/help/contact-us

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000745306. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000745306.json.