---
title: "Planned Preventative Maintenance and Repairs"
ocid: "ocds-r6ebe6-0000745387"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000745387"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000745387.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000745387.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HIGHLANDS AND ISLANDS ENTERPRISE"
published: "2024-03-25"
---

# Planned Preventative Maintenance and Repairs

Buyer: HIGHLANDS AND ISLANDS ENTERPRISE  
Current stage: Award  
OCID: ocds-r6ebe6-0000745387

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## Summary

The Highlands and Islands Enterprise, based in Inverness, UK, has successfully awarded a contract for Planned Preventative Maintenance and Repairs services. The procurement process has been completed, with the contract lasting from 1st April 2024 to 31st March 2026, and potentially extendable up to 31st March 2028. The procurement method used was an open procedure for services in the economic affairs industry category.

This tender for Planned Preventative Maintenance and Repairs services presents an opportunity for businesses specialising in mechanical, electrical, and plumbing maintenance. Companies with experience in building maintenance within Inverness Campus, Enterprise Park Forres, and Lochgilphead are well-suited to compete. The contract offers the potential for business growth and partnership opportunities with Highlands and Islands Enterprise in the UK.

## Notice

THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE. HIE requires a suitably qualified and experienced supplier to provide planned preventative maintenance and repairs services for buildings at Inverness Campus, Enterprise Park Forres and certain services at our Lochgilphead office. These services will be required between 1st April 2024 and 31 March 2026, with HIE having the option to extend for a period or periods together not exceeding 2 years following the Initial Term (extensions expected to be taken up on a yearly basis i.e. a 2+1+1 year contract, potentially until 31 March 2028).

### Lot Information

Lot 1

HIE requires a professionally managed, high quality mechanical, electrical and plumbing (MEP) maintenance service which, through a regular and organised scheme, ensures the maintenance and operation of all items of plant and equipment. These services are currently required in An Lochran, the Life Sciences Innovation Centre, Aurora House, Solasta House, the Inverness Campus, The Apex and Horizon Scotland buildings at Enterprise Park Forres as well as at The Enterprise Centre in Lochgilphead.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed or the locations where the Services are to be provided). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. In accordance with Regulation 72(1)(a) of the Public Contracts (Scotland) Regulations 2015, HIE reserves the right to make changes to the volume, scope or location of the Services to be supplied under the Contract following a review of the Services by HIE, particularly with regard to demand and budgetary availability or where HIE's strategic focus changes as a result of changes in Scottish Government policy or as a result of a direction given to them by the Scottish Government. This may result in amendments to existing requirements under the Contracts. Contract modifications may include (but are not limited to), regardless of monetary value: -Changes to mechanical, electrical and plumbing equipment asset registers (such as number of assets increased/reduced; type of assets changed; asset replaced; new assets acquired). -The number of hours for reactive tasks changed from the estimated hours in the Pricing Schedule (increase and decrease). -Legislative changes require more or less frequent maintenance of certain assets. -Addition or removal of buildings within the Inverness Campus, Forres Enterprise Park or HIE Lochgilphead, likely due to lease, ownership or occupancy changes. -Changes in HIE's approach to preventative vs reactive maintenance of buildings and individual assets (increase or decrease in scope of requirements). -Changes to the available budget for Year 2,3 and 4. -CPI and Real Living Wage increases higher/lower than estimated. -Cost of potential replacement assets if procured via the supplier.

Renewal: It is expected that these services will be required from 1st April 2024 for an initial period of 2 years, with HIE having the option to extend for a period or periods together not exceeding 2 years following the Initial Term (extensions expected to be taken up on a yearly basis i.e. a 2+1+1 year contract).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR501632 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 25 Mar 2024 |
| Submission deadline | 22 Jan 2024 |
| Future notice date | Not specified |
| Award date | 25 Mar 2024 |
| Contract period | Not specified |
| Recurrence | HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £720,000 |
| Lots value | £720,000 |
| Awards value | Not specified |
| Contracts value | £690,530 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HIGHLANDS AND ISLANDS ENTERPRISE |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV2 5NA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness South |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM62 Inverness and Nairn, Moray, and Badenoch and Strathspey, TLM63 Lochaber, Skye and Lochalsh, Arran and Cumbrae, and Argyll and Bute |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EMTEC FACILITY SERVICES |

## CPV Codes

### Divisions

- 45 - Construction work
- 50 - Repair and maintenance services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 45259000 - Repair and maintenance of plant
- 45259300 - Heating-plant repair and maintenance work
- 50000000 - Repair and maintenance services
- 50324200 - Preventive maintenance services
- 50531100 - Repair and maintenance services of boilers
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 79993000 - Building and facilities management services
- 79993100 - Facilities management services

## Release History

- 25 Mar 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR501632
- 6 Dec 2023 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC494239

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494239&idx=10
  10th January 2024 - Terms and Conditions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494239&idx=15
  10th January 2024 - Terms and Conditions v2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494239&idx=14
  21st December 2023 - Further detail for Question 4
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494239&idx=12
  7th December 2023 - Scope of Requirements and Tender Guidance
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494239&idx=13
  7th December 2023 - Scope of Requirements and Tender Guidance v2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494239&idx=5
  6th December 2023 - Cyber Security Response Form
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494239&idx=6
  6th December 2023 - Forms for Signature
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494239&idx=7
  6th December 2023 - Appendix 1 - Scope of Services
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494239&idx=8
  6th December 2023 - Appendix 2 - An Lochran detailed PPM
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494239&idx=9
  6th December 2023 - Appendix 2 - LSIC detailed PPM
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494239&idx=11
  6th December 2023 - Pricing Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494239&idx=1
  6th December 2023 - Layout Plans
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494239&idx=2
  6th December 2023 - 9.01 Campus Site Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494239&idx=3
  6th December 2023 - Community Benefits Selection Menu
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494239&idx=4
  6th December 2023 - Award Criteria Response Form
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC494239
  Planned Preventative Maintenance and Repairs - HIE are seeking a suitably qualified and experienced supplier to provide planned preventative maintenance and repairs services for buildings at Inverness Campus, Enterprise Park Forres and certain services at our Lochgilphead office. It is expected that these services will be required from 1st April 2024 for an initial period of 2 years, with HIE having the option to extend for a period or periods together not exceeding 2 years following the Initial Term (extensions expected to be taken up on a yearly basis i.e. a 2+1+1 year contract).
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR501632
  Planned Preventative Maintenance and Repairs - THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE. HIE requires a suitably qualified and experienced supplier to provide planned preventative maintenance and repairs services for buildings at Inverness Campus, Enterprise Park Forres and certain services at our Lochgilphead office. These services will be required between 1st April 2024 and 31 March 2026, with HIE having the option to extend for a period or periods together not exceeding 2 years following the Initial Term (extensions expected to be taken up on a yearly basis i.e. a 2+1+1 year contract, potentially until 31 March 2028).

## Notice URLs

- http://
- http://www.hie.co.uk
- http://www.hse.gov.uk/pubns/hse40.pdf
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000745387
- https://www.gov.uk/guidance/check-employment-status-for-tax
- https://www.scotcourts.gov.uk/the-courts/court-locations/inverness-sheriff-court-and-justice-of-the-peace-court

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000745387. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000745387.json.