--- title: "Scope of the Procurement" ocid: "ocds-r6ebe6-0000745987" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000745987" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000745987.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000745987.json" source: "Public Contracts Scotland" current_stage: "Award" buyer: "NATIONAL RECORDS OF SCOTLAND" published: "2024-06-05" --- # Scope of the Procurement Buyer: NATIONAL RECORDS OF SCOTLAND Current stage: Award OCID: ocds-r6ebe6-0000745987 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000745987) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000745987.json) ## Summary The National Records of Scotland is inviting tenders for the provision of Hard and Soft Facilities Management Services for 4 buildings in Edinburgh. The procurement stage is currently active, with a submission deadline of 1st December 2023. The buying organisation is the National Records of Scotland, and the procurement falls under the services category. The main procurement method is an Open Procedure. This tender presents an opportunity for businesses in the facilities management industry, especially those experienced in providing services for public sector organisations. Contractors can bid for either or both of the contracts for Hard and Soft Services. The estimated spend over the initial 5-year period for Hard Facilities Management Services is 5,000,000 GBP and for Soft Facilities Management Services is 4,000,000 GBP. This tender aims to create opportunities for businesses to contribute to community benefits and sustainable practices, aligning with the buyer's values and objectives. ## Notice NRS have a requirement for the provision of Hard and Soft Facilities Management Services for 4 of their buildings located in Edinburgh. The Statement of Requirements (SoR) details the requirements for the Facilities Management (FM) Hard Services for NRS that are to be provided within the terms of the Contract. A separate Contract for the provision of Facilities Management (FM) Soft Services for NRS is also being tendered and Contractors can tender for either, or both, contracts where they meet the requirements specified. Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and Schedule 3 of the Contract Schedules contains the Price List. ### Lot Information The Provision of a Soft Facilities Management Services NRS have a requirement for the Provision of Hard Facilities Management (FM) Services (Lot 1) and the Provision of Soft Facilities Management Services (Lot 2)for 4 of their buildings, that are to be provided within the terms of the Contract. the requirement is in 2 lots. Contractors can tender for either, or both, contracts where they meet the requirements specified within each lot. Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and schedule 3 of the contracts schedules contains the Price List. Bidders should read and refer to the ESPD Bidders Guidance instructions document. Failure to comply may result in your submission being rejected. Economic operators may be excluded from this competition in accordance with regulation 58 of the Public Contracts (Scotland)Regulations 2015. Options: There may be a need over the Contract term to allow NRS (The Purchaser) to remove, amend or change the buildings and structures of their estate(including on a temporary, emergency and short /medium term basis to accommodate the services to be delivered by NRS. and to vary the contract accordingly, including the overall value of the Contract estimated at paragraph 11.1.5 (estimated total value) Renewal: The initial contract period will be 60 months, with the option to extend for up to 24 months (in increments of 12 months) The Provision of Hard Facilities Management Services NRS have a requirement for the Provision of Hard Facilities Management (FM) Services (Lot 1) and the Provision of Soft Facilities Management Services (Lot 2)for 4 of their buildings, that are to be provided within the terms of the Contract. the requirement is in 2 lots. Contractors can tender for either, or both, contracts where they meet the requirements specified within each lot.. Bidders should read and refer to the ESPD Bidders Guidance instructions document. Failure to comply may result in your submission being rejected. Economic operators may be excluded from this competition in accordance with regulation 58 of the Public Contracts (Scotland)Regulations 2015. Options: There may be a need over the Contract term to allow NRS (The Purchaser) to remove, amend or change the buildings and structures of their estate(including on a temporary, emergency and short /medium term basis to accommodate the services to be delivered by NRS. and to vary the contract accordingly, including the overall value of the Contract estimated at paragraph 11.1.5 (estimated total value) Renewal: The initial contract Period will be 60 months with the option to extend for a period of up to 24 months(in increments of 12 months). ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN506762 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Jun 2024 | | Submission deadline | 1 Dec 2023 | | Future notice date | Not specified | | Award date | 5 Jun 2024 | | Contract period | Not specified | | Recurrence | NRS may re-let this this Contract prior to the end of the initial 5 year period a Contract Notice will be published Circa 18 months prior to the end of the initial period. If not,the option to extend will be used. The supplier will be notified 6 months prior to it's commencement date. A decision to utilise the the final 12 month extension will be taken 3 months prior to it's commencement date. | ## Values | Field | Value | | --- | --- | | Tender value | £9,000,000 | | Lots value | £4,000,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Unsuccessful | | Lots status | Unsuccessful | | Awards status | Unsuccessful | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NATIONAL RECORDS OF SCOTLAND | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH1 3YY | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | City Centre | | Westminster constituency | Edinburgh North and Leith | | Delivery location | TLM75 City of Edinburgh | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79993000 - Building and facilities management services ## Release History - 5 Jun 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN506762 - 9 Oct 2023 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT490042 - 6 Oct 2023 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT489913 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT489913 Scope of the Procurement - NRS have a requirement for the provision of Hard and Soft Facilities Management Services for 4 of their buildings located in Edinburgh. The Statement of Requirements (SoR) details the requirements for the Facilities Management (FM) Hard Services for NRS that are to be provided within the terms of the Contract. A separate Contract for the provision of Facilities Management (FM) Soft Services for NRS is also being tendered and Contractors can tender for either, or both, contracts where they meet the requirements specified. Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and Schedule 3 of the Contract Schedules contains the Price List. - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN506762 Scope of the Procurement - NRS have a requirement for the provision of Hard and Soft Facilities Management Services for 4 of their buildings located in Edinburgh. The Statement of Requirements (SoR) details the requirements for the Facilities Management (FM) Hard Services for NRS that are to be provided within the terms of the Contract. A separate Contract for the provision of Facilities Management (FM) Soft Services for NRS is also being tendered and Contractors can tender for either, or both, contracts where they meet the requirements specified. Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and Schedule 3 of the Contract Schedules contains the Price List. ## Notice URLs - http:// - http://www.nrscotland.gov.uk - http://www.publictendersscotland.publiccontractsscotland.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000745987 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000745987. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000745987.json.