---
title: "Rostering And Availability Software As A Service, And Solution Implementation"
ocid: "ocds-r6ebe6-0000747230"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000747230"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000747230.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000747230.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "SCOTTISH FIRE AND RESCUE SERVICE"
published: "2024-03-25"
---

# Rostering And Availability Software As A Service, And Solution Implementation

Buyer: SCOTTISH FIRE AND RESCUE SERVICE  
Current stage: Award  
OCID: ocds-r6ebe6-0000747230

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## Summary

The Scottish Fire and Rescue Service has completed the procurement process for "Rostering And Availability Software As A Service, And Solution Implementation." This tender, classified under the industry category "Public order and safety," was carried out through an open procedure. The contract was awarded to Gartan Technologies Ltd, with a total contract value of £1,441,750. Key dates include the contract signing on 20th December 2023. The tender aimed to procure a unified rostering system for 8,250 employees across Scotland, creating business opportunities for technology companies specializing in software solutions and service implementation.

This procurement opportunity by the Scottish Fire and Rescue Service presents a chance for technology businesses, particularly SMEs, to compete in providing software as a service solutions. The tender, focusing on public order and safety services in Scotland, sought to improve operational efficiency and staff management through a modern rostering system. Businesses capable of delivering quality technical solutions and demonstrating financial stability would be well-suited to engage with the Scottish Fire and Rescue Service for potential contract opportunities.

## Notice

Rostering Systems Software As A Service

### Lot Information

Lot 1

The Scottish Fire & Rescue Service requires a unified rostering system for its 8,250 employees (3700 Wholetime, 3700 Retained/Volunteer and 850 Support), who work a multitude of duty patterns. Both Software as a Service and Implementation of the contracted solution will form the subject of this contract.

Options: The contracting authority shall have in its sole discretion the freedom to add related services to the original award

Renewal: The contracting authority may at its sole discretion extend the contract for up to three periods of up to 12 months each. The initial period of the contract shall be 84 months (seven years) unless terminated prior to that time in accordance with the terms of the contract; and the maximum period of the contract if extended will be 120 months.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR501635 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 25 Mar 2024 |
| Submission deadline | 27 Nov 2023 |
| Future notice date | Not specified |
| Award date | 20 Dec 2023 |
| Contract period | Not specified |
| Recurrence | No earlier than October 2030 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £3,850,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,441,750 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SCOTTISH FIRE AND RESCUE SERVICE |
| Locality | CAMBUSLANG |
| Post town | Glasgow |
| Postcode | G72 7NA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM9 Southern Scotland |
| ITL 3 | TLM95 South Lanarkshire |
| Local authority | South Lanarkshire |
| Electoral ward | Cambuslang East |
| Westminster constituency | Rutherglen |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | GARTAN TECHNOLOGIES |

## CPV Codes

### Divisions

- 31 - Electrical machinery, apparatus, equipment and consumables; lighting
- 35 - Security, fire-fighting, police and defence equipment
- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 31711300 - Electronic timekeeping systems
- 35123300 - Timekeeping system
- 35125200 - Time control system or working time recorder
- 48219300 - Administration software package
- 72212330 - Scheduling and productivity software development services
- 72212332 - Scheduling software development services
- 79630000 - Personnel services except placement and supply services

## Release History

- 25 Mar 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR501635
- 30 Oct 2023 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT491457
- 19 Oct 2023 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT490842

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT490842&idx=13
  23rd November 2023 - Updated SoR with mandatory requirements reassigned D1 as per clarification question
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT490842&idx=16
  23rd November 2023 - Updated SoR with mandatory requirements reassigned D1 as per clarification question
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT490842&idx=15
  23rd November 2023 - Replacement Introduction to the Requirement Section
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT490842&idx=5
  9th November 2023 - Technical Response Document
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT490842&idx=14
  9th November 2023 - Technical Response Document Updated to reflect requirements downgraded from mandatory to D1
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT490842&idx=9
  9th November 2023 - Cleansed Statement of Requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT490842&idx=12
  8th November 2023 - Extract from the Outline Business Case
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT490842&idx=11
  8th November 2023 - Schedule to be completed in the event that sub-contractors are proposed
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT490842&idx=10
  30th October 2023 - Scottish Government SSPD attached must be completed and uploaded to PCS with tender responses
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT490842&idx=3
  20th October 2023 - Statement of Requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT490842&idx=1
  20th October 2023 - Invitation to Tender and Introduction to the Requirement
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT490842&idx=8
  20th October 2023 - Updated Invitation to Tender and Introduction to the Requirement
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT490842&idx=6
  19th October 2023 - Evaluation Matrix for Transparency & Information Only NOT FOR COMPLETION
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT490842&idx=7
  19th October 2023 - Scottish Single Procurement (Supplier Selection) Document
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT490842&idx=2
  19th October 2023 - Contract Document
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT490842&idx=4
  19th October 2023 - Pricing Sheet
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT490842
  Rostering And Availability Software As A Service, And Solution Implementation - Rostering Systems Software As A Service
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR501635
  Rostering And Availability Software As A Service, And Solution Implementation - Rostering Systems Software As A Service

## Notice URLs

- http://
- http://firescotland.gov.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000747230
- https://www.scotcourts.gov.uk/the-courts/court-locations/glasgow-sheriff-court-and-justice-of-the-peace-court

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000747230. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000747230.json.