---
title: "The Provision of Hard and Soft Facilities Management Services for National Records of Scotland"
ocid: "ocds-r6ebe6-0000747366"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000747366"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000747366.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000747366.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "NATIONAL RECORDS OF SCOTLAND"
published: "2024-05-08"
---

# The Provision of Hard and Soft Facilities Management Services for National Records of Scotland

Buyer: NATIONAL RECORDS OF SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000747366

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## Summary

The National Records of Scotland has completed the procurement process for "The Provision of Hard and Soft Facilities Management Services" in Edinburgh. The tender was managed by the National Records of Scotland and involved multiple suppliers, with Robertson Facilities Management winning the contract for Soft Facilities Management Services. The contract is currently active and was signed on 9th April 2024. The tender had specific criteria relating to quality and price considerations, with Lot 2 focusing on Soft Facilities Management Services.

This procurement opportunity for Facilities Management Services in Edinburgh presents business growth prospects for companies specializing in large-scale facilities management services. The National Records of Scotland sought both Hard and Soft services, providing an opportunity for suppliers of different scales. The open tender procedure allowed for competitive bidding, ensuring fair access to potential suppliers meeting the specified requirements and conditions, ultimately contributing to the growth and development of the Facilities Management sector in the region.

## Notice

NRS have a requirement for the provision of Hard and Soft Facilities Management Services for 4 of their buildings located in Edinburgh. The Statement of Requirements (SoR) details the requirements for the Facilities Management (FM) Hard Services for NRS that are to be provided within the terms of the Contract. A separate Contract for the provision of Facilities Management (FM) Soft Services for NRS is also being tendered and Contractors can tender for either, or both, contracts where they meet the requirements specified. Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and Schedule 3 of the Contract Schedules contains the Price List.

### Lot Information

The Provision of a Soft Facilities Management Services

NRS have a requirement for the Provision of Hard Facilities Management (FM) Services (Lot 1) and the Provision of Soft Facilities Management Services (Lot 2)for 4 of their buildings, that are to be provided within the terms of the Contract. the requirement is in 2 lots. Contractors can tender for either, or both, contracts where they meet the requirements specified within each lot. Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and schedule 3 of the contracts schedules contains the Price List. Bidders should read and refer to the ESPD Bidders Guidance instructions document. Failure to comply may result in your submission being rejected. Economic operators may be excluded from this competition in accordance with regulation 58 of the Public Contracts (Scotland)Regulations 2015.

Options: The nature of Facilities Management can be complex, variable and in flux. There may be a need over the Contract term to allow NRS (The Purchaser) to remove, amend or change the buildings and structures of their estate(including on a temporary, emergency and short /medium term basis to accommodate the services to be delivered by NRS. and to vary the contract accordingly, including the overall value of the Contract estimated at paragraph 11.1.5 (estimated total value) above

Renewal: The initial contract period will be 60 months, with the option to extend for up to 24 months (in increments of 12 months)

The Provision of Hard Facilities Management Services

NRS have a requirement for the Provision of Hard Facilities Management (FM) Services (Lot 1) and the Provision of Soft Facilities Management Services (Lot 2)for 4 of their buildings, that are to be provided within the terms of the Contract. the requirement is in 2 lots. Contractors can tender for either, or both, contracts where they meet the requirements specified within each lot.. Bidders should read and refer to the ESPD Bidders Guidance instructions document. Failure to comply may result in your submission being rejected. Economic operators may be excluded from this competition in accordance with regulation 58 of the Public Contracts (Scotland)Regulations 2015.

Options: The nature of Facilities Management can be complex, variable and in flux. There may be a need over the Contract term to allow NRS (The Purchaser) to remove, amend or change the buildings and structures of their estate(including on a temporary, emergency and short /medium term basis to accommodate the services to be delivered by NRS. and to vary the contract accordingly, including the overall value of the Contract estimated at paragraph 11.1.5 (estimated total value) above

Renewal: The initial contract Period will be 60 months with the option to extend for a period of up to 24 months(in increments of 12 months).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY504776 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 May 2024 |
| Submission deadline | 6 Dec 2023 |
| Future notice date | Not specified |
| Award date | 9 Apr 2024 |
| Contract period | Not specified |
| Recurrence | NRS may re-let this this Contract prior to the end of the initial 5 year period a Contract Notice will be published Circa 18 months prior to the end of the initial period. If not,the option to extend will be used. The supplier will be notified 6 months prior to it's commencement date. A decision to utilise the the final 12 month extension will be taken 3 months prior to it's commencement date. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £9,000,000 |
| Lots value | £4,000,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL RECORDS OF SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 3YY |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh North and Leith |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | LOVATS GROUP; ROBERTSON FACILITIES MANAGEMENT |

## CPV Codes

### Divisions

- 03 - Agricultural, farming, fishing, forestry and related products
- 09 - Petroleum products, fuel, electricity and other sources of energy
- 14 - Mining, basic metals and related products
- 18 - Clothing, footwear, luggage articles and accessories
- 24 - Chemical products
- 31 - Electrical machinery, apparatus, equipment and consumables; lighting
- 34 - Transport equipment and auxiliary products to transportation
- 35 - Security, fire-fighting, police and defence equipment
- 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 42 - Industrial machinery
- 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 45 - Construction work
- 51 - Installation services (except software)
- 71 - Architectural, construction, engineering and inspection services
- 72 - IT services: consulting, software development, Internet and support
- 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 90 - Sewage, refuse, cleaning and environmental services
- 92 - Recreational, cultural and sporting services
- 98 - Other community, social and personal services

### Codes

- 03419000 - Timber
- 09300000 - Electricity, heating, solar and nuclear energy
- 14410000 - Rock salt
- 18140000 - Workwear accessories
- 18222000 - Corporate clothing
- 18830000 - Protective footwear
- 24000000 - Chemical products
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 34928480 - Waste and rubbish containers and bins
- 35113000 - Safety equipment
- 35113400 - Protective and safety clothing
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 39224000 - Brooms and brushes and other articles of various types
- 39224210 - Painters' brushes
- 39700000 - Domestic appliances
- 39715000 - Water heaters and heating for buildings; plumbing equipment
- 39715300 - Plumbing equipment
- 39717200 - Air-conditioning appliances
- 39721310 - Air heaters
- 39721411 - Gas heaters
- 39800000 - Cleaning and polishing products
- 39820000 - Organic surface-active agents
- 39831000 - Washing preparations
- 39832000 - Dishwashing products
- 42131110 - Central-heating radiator valves
- 42416000 - Lifts, skip hoists, hoists, escalators and moving walkways
- 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
- 44111000 - Building materials
- 44111400 - Paints and wallcoverings
- 44111511 - Electrical insulators
- 44111530 - Electrical insulating fittings
- 44112500 - Roofing materials
- 44115200 - Plumbing and heating materials
- 44115210 - Plumbing materials
- 44230000 - Builders' carpentry
- 44600000 - Tanks, reservoirs and containers; central-heating radiators and boilers
- 44613800 - Containers for waste material
- 44800000 - Paints, varnishes and mastics
- 45210000 - Building construction work
- 45259300 - Heating-plant repair and maintenance work
- 45261000 - Erection and related works of roof frames and coverings
- 45310000 - Electrical installation work
- 45313000 - Lift and escalator installation work
- 45330000 - Plumbing and sanitary works
- 45331000 - Heating, ventilation and air-conditioning installation work
- 45432111 - Laying work of flexible floor coverings
- 45440000 - Painting and glazing work
- 51110000 - Installation services of electrical equipment
- 71314310 - Heating engineering services for buildings
- 71317200 - Health and safety services
- 71334000 - Mechanical and electrical engineering services
- 72251000 - Disaster recovery services
- 77300000 - Horticultural services
- 77310000 - Planting and maintenance services of green areas
- 79600000 - Recruitment services
- 79993000 - Building and facilities management services
- 79993100 - Facilities management services
- 90600000 - Cleaning and sanitation services in urban or rural areas, and related services
- 90690000 - Graffiti removal services
- 90700000 - Environmental services
- 90720000 - Environmental protection
- 90910000 - Cleaning services
- 90911200 - Building-cleaning services
- 90922000 - Pest-control services
- 92222000 - Closed circuit television services
- 98341130 - Janitorial services

## Release History

- 8 May 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY504776
- 8 May 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY504779
- 22 Nov 2023 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV493298
- 12 Oct 2023 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT490325

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT490325
  The Provision of Hard and Soft Facilities Management Services for National Records of Scotland - NRS have a requirement for the provision of Hard and Soft Facilities Management Services for 4 of their buildings located in Edinburgh. The Statement of Requirements (SoR) details the requirements for the Facilities Management (FM) Hard Services for NRS that are to be provided within the terms of the Contract. A separate Contract for the provision of Facilities Management (FM) Soft Services for NRS is also being tendered and Contractors can tender for either, or both, contracts where they meet the requirements specified. Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and Schedule 3 of the Contract Schedules contains the Price List.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY504779
  The Provision of Hard and Soft Facilities Management Services for National Records of Scotland - NRS have a requirement for the provision of Hard and Soft Facilities Management Services for 4 of their buildings located in Edinburgh. The Statement of Requirements (SoR) details the requirements for the Facilities Management (FM) Hard Services for NRS that are to be provided within the terms of the Contract. A separate Contract for the provision of Facilities Management (FM) Soft Services for NRS is also being tendered and Contractors can tender for either, or both, contracts where they meet the requirements specified. Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and Schedule 3 of the Contract Schedules contains the Price List.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY504776
  The Provision of Hard and Soft Facilities Management Services for National Records of Scotland - NRS have a requirement for the provision of Hard and Soft Facilities Management Services for 4 of their buildings located in Edinburgh. The Statement of Requirements (SoR) details the requirements for the Facilities Management (FM) Hard Services for NRS that are to be provided within the terms of the Contract. A separate Contract for the provision of Facilities Management (FM) Soft Services for NRS is also being tendered and Contractors can tender for either, or both, contracts where they meet the requirements specified. Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and Schedule 3 of the Contract Schedules contains the Price List.

## Notice URLs

- http://
- http://www.nrscotland.gov.uk
- http://www.publictendersscotland.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000747366

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000747366. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000747366.json.