---
title: "CES - Property Management System"
ocid: "ocds-r6ebe6-0000747378"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000747378"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000747378.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000747378.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "CROWN ESTATE SCOTLAND"
published: "2024-01-15"
---

# CES - Property Management System

Buyer: CROWN ESTATE SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000747378

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000747378.json)

## Summary

Crown Estate Scotland is seeking a Property Management System through a public procurement process. The tender, titled "CES - Property Management System," aims to manage approximately 4,300 assets across various property and asset types. The procurement is in the active stage, with a total value of £3,000,000. The submission deadline for the tender is set for 11th December 2023, providing an opportunity for businesses to compete for this contract in the services category.

This procurement by Crown Estate Scotland presents an opportunity for businesses in the services industry, particularly those with experience in property management systems. The tender, with a focus on quality criteria (70%) and cost (30%) in the award evaluation process, requires bidders to demonstrate financial stability and technical credentials, such as ISO 27001 certification. The contract period includes an initial 18-month phase and the option for extension up to an additional 5x12 month period, with performance evaluation throughout the contract duration. Businesses interested should consider sustainability, community benefits, and alignment with Scotland's property and related laws as key aspects for successful bidding.

## Notice

Crown Estate Scotland is tendering for a Property Management System. This system will be used to manage approximately 4,300 assets at present. Crown Estate Scotland have a wide mix of Property/Asset types on, above and below ground. As such it is important that whatever system we use is capable to coping with multiple Property/Asset types simultaneously and the different rules that apply to them. The system must support Scotland's property and related law.

### Lot Information

Lot 1

This procurement seeks to deliver a Property Management System to manage approximately 4,300 assets. Crown Estate Scotland have a wide mix of Property/Asset types on, above and below ground. As such it is important that whatever system proposed is capable to coping with multiple Property/Asset types simultaneously and the different rules that apply to them. The system must support Scotland's property and related law. Examples of specific properties/asset classifications currently include: - Agricultural farms, farmhouses & farm cottages - Ground leases - Let residential houses & cottages - Let buildings & other commercial premises - Retail and office space - Forestry - Aquaculture - Finfish/Shellfish farms/Seaweed - Offshore Wind farms, Wave & Tidal, Carbon Capture and Storage - Moorings, marinas, pontoons - Harbours, piers & jetties - Sporting & Fishing agreements - Salmon Fishing Rights - Mineral leases and Mines Royal option agreements - Agreements for subsea cables and pipelines

Renewal: The contract will be for an initial 18 months prior to go-live which will be to build, configure test and train users, with a further 60 months from go live. The contract may be extended for up to an additional 5x12 month period, each 12 month extension period will be mutually agreed 24 months prior to the end of contract.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN496468 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Jan 2024 |
| Submission deadline | 11 Dec 2023 |
| Future notice date | Not specified |
| Award date | 15 Jan 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £3,000,000 |
| Lots value | £3,000,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Cancelled |
| Lots status | Cancelled |
| Awards status | Unsuccessful |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CROWN ESTATE SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH3 9GL |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM Scotland |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 72222300 - Information technology services
- 72267100 - Maintenance of information technology software

## Release History

- 15 Jan 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN496468
- 31 Oct 2023 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT491627

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491627&idx=1
  31st October 2023 - Specification/Requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491627&idx=2
  31st October 2023 - List of system requirements, mandatory/highly desirable and desirable.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491627&idx=3
  31st October 2023 - Conformance Document
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491627&idx=4
  31st October 2023 - ITT Cost Sheet - Commercial Submission
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491627&idx=5
  31st October 2023 - License Cost Sheet
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491627&idx=6
  31st October 2023 - Technical submission for the technical assessment.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491627&idx=7
  31st October 2023 - Parent Company Guarantee where required.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491627&idx=8
  31st October 2023 - Community Benefits
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491627&idx=9
  31st October 2023 - Fair Work First
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491627&idx=10
  31st October 2023 - Living Wage
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491627&idx=11
  31st October 2023 - Declaration
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491627&idx=12
  31st October 2023 - Invitation to Tender
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT491627
  CES - Property Management System - Crown Estate Scotland is tendering for a Property Management System. This system will be used to manage approximately 4,300 assets at present. Crown Estate Scotland have a wide mix of Property/Asset types on, above and below ground. As such it is important that whatever system we use is capable to coping with multiple Property/Asset types simultaneously and the different rules that apply to them. The system must support Scotland's property and related law.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN496468
  CES - Property Management System - Crown Estate Scotland is tendering for a Property Management System. This system will be used to manage approximately 4,300 assets at present. Crown Estate Scotland have a wide mix of Property/Asset types on, above and below ground. As such it is important that whatever system we use is capable to coping with multiple Property/Asset types simultaneously and the different rules that apply to them. The system must support Scotland's property and related law.

## Notice URLs

- http://
- http://crownestatescotland.com/
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000747378

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000747378. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000747378.json.