---
title: "Facilities Management Services"
ocid: "ocds-r6ebe6-0000748328"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000748328"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000748328.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000748328.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "FORTH VALLEY COLLEGE"
published: "2024-08-13"
---

# Facilities Management Services

Buyer: FORTH VALLEY COLLEGE  
Current stage: Award  
OCID: ocds-r6ebe6-0000748328

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000748328)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000748328.json)

## Summary

Forth Valley College has initiated a procurement process for the provision of Facilities Management Services, covering its campuses in Falkirk, Stirling, and Alloa. This contract falls under the industry category of Education and encompasses a variety of facilities management support, including maintenance of facilities management helpdesk, asset information model, building management systems, lighting management, and other critical maintenance and environmental services. The procurement is currently at the Tender stage, with the submission deadline set for 28 November 2023. The competitive procedure involves negotiation, and detailed information must be submitted electronically via the Public Contracts Scotland platform. The contract is estimated to be worth £13.5 million with an initial duration of 5 years, extendable up to 9 years.

This tender offers a significant opportunity for businesses specialising in facilities management to establish or expand their footprint within the public sector, particularly in the education domain. Companies that demonstrate strong technical and professional ability, are committed to sustainability and environmental management, and possess robust supply chain management systems will find this contract particularly suited to their capabilities. Large facilities management firms or consortiums capable of handling complex multi-site operations and maintaining high standards of service quality and compliance with regulations and environmental standards are encouraged to compete. The expected adherence to Fair Work Practices, including the Scottish Living Wage, ensures fair remuneration and ethical treatment, making it an attractive prospect for socially responsible businesses.

## Notice

The Contractor will be required to provide (or manage the provision of via sub- contractors) the range of FM services including: Facilities Management Helpdesk; including the maintenance of the asset records Asset Information Model Building Information Modelling (support and maintenance) Building Management System - manage and maintain (the College uses Trend iQ Vision BMS system) Lighting Management System - manage and maintain (Falkirk Campus - Zumtobel) Planned & Reactive Building Fabric & Building Services Maintenance, Planned Preventative Maintenance Schedule , and Statutory Maintenance Grounds Maintenance (Hard and Soft) Pest Control Energy & Utilities Monitoring Cleaning Waste Management Other related services as required

### Lot Information

Lot 1

The College is seeking to appoint a single Facilities Management Contractor to provide Facilities Management (FM) services at the College's campuses in Falkirk, Stirling and Alloa. The College's existing portfolio is as follows: Falkirk Campus, January 2020, 21,703 sq.m, Single Building comprises ground & first floor, Total Hours of operation per annum is 3300, Energy Saving Features are Rainwater harvesting system, solar panels, mix of natural ventilation, mechanical ventilation and naturally ventilated, energy piles, gas heating, underfloor heating, LED lighting, chill beams, BREEAM "Very Good" rating, EPC Rating B (as at December 2019). Operational Hours are 6.30am to 5.30 pm (Mon, Wed, Fri), 6am to 9pm (Tues Thurs, during term times) Alloa Campus, Opened in August 2011, 5,786 sq.m, Single Building comprises Lower Ground (Floor 0), Ground (Floor 1) and First Floor (Floor 2), Total hours of operation per annum - 2750, Energy Saving Features include Rainwater harvesting system, solar thermal water heating, predominately naturally ventilated, gas heating, underfloor heating. BREEAM "Excellent" rating. EPC Rating B (at July 2011). Operational Hours are 7am to 6.00 pm (Mon - Fri during Term Time) Stirling Campus, Opened March 2012, 7,989 sq.m, Single Building comprises Ground Floor and First Floor, Total Hours of operation per annum are 3050. Energy Saving Features include Rainwater harvesting system, solar Thermal water heating, predominately naturally ventilated, gas heating, underfloor heating. BREEAM "Excellent" rating. EPC Rating C (at April 2022). Operational Hours are 7am to 6.00 pm (Mon, Wed, Fri), 7am to 9pm (Tues Thurs, all year) The Contractor will be required to provide (or manage the provision of via sub- contractors) the range of FM services including: Facilities Management Helpdesk; including the maintenance of the asset records Asset Information Model Building Information Modelling (support and maintenance) Building Management System - manage and maintain (the College uses Trend iQ Vision BMS system) Lighting Management System - manage and maintain (Falkirk Campus - Zumtobel) Planned & Reactive Building Fabric & Building Services Maintenance, PPMS, and Statutory Maintenance Grounds Maintenance (Hard and Soft) Pest Control Energy & Utilities Monitoring Cleaning Waste Management Other related services as required It is the College's view that Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) shall relate to this Contract. The College recognises the values of, and supports actions to, enable a well-motivated and dedicated workforce both in its own organisation and in those of its clients and suppliers. The College supports the implementation of Fair Work First. The College is an accredited employer under the Scottish Living Wage scheme https://scottishlivingwage.org/ and that requires all staff employed on their premises to receive remuneration payments that at least conform with the current Real Living Wage of 12.00GBP per hour. Please refer to the Instruction to Bidders Document for more information. Furthermore, the College wishes to ensure that its key suppliers and contractors are committed to equality and diversity within their workforce and supply chain. This includes non-discriminatory behaviour and compliance with the Modern Slavery Act 2015. The College expects that the Contractor shall ensure that payment of sub-contractors and all supply chain partners is made promptly, in accordance with relevant legislation.

Renewal: The Contract will run for an initial 5-year period, commencing on 1 July 2024 until 30 June 2029. The College has included 2 x 24-month options to extend the contract, up to a maximum end date of 30 June 2033. Any of these extension periods can be exercised at the College's discretion subject to satisfactory performance of the Contractor and continuing College requirements.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG511935 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive procedure with negotiation |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Aug 2024 |
| Submission deadline | 28 Nov 2023 |
| Future notice date | Not specified |
| Award date | 3 Jul 2024 |
| Contract period | Not specified |
| Recurrence | Subject to the College's discretion as to whether or not to exercise one or both extension periods as noted, this contract may be re-procured at the following times: 2029 2031 The latest date for re-procuring this contract will be 2033 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £13,500,000 |
| Lots value | £13,500,000 |
| Awards value | Not specified |
| Contracts value | £13,500,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FORTH VALLEY COLLEGE |
| Locality | FALKIRK |
| Post town | Falkirk and Stirling |
| Postcode | FK2 9AD |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM12 Falkirk |
| Local authority | Falkirk |
| Electoral ward | Falkirk North |
| Westminster constituency | Falkirk |
| Delivery location | TLM72 Clackmannanshire and Fife, TLM76 Falkirk, TLM77 Perth and Kinross, and Stirling |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | FES FM |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 50 - Repair and maintenance services
- 71 - Architectural, construction, engineering and inspection services
- 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 90 - Sewage, refuse, cleaning and environmental services
- 98 - Other community, social and personal services

### Codes

- 48421000 - Facilities management software package
- 50711000 - Repair and maintenance services of electrical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 50720000 - Repair and maintenance services of central heating
- 50750000 - Lift-maintenance services
- 71314200 - Energy-management services
- 77314000 - Grounds maintenance services
- 79993100 - Facilities management services
- 90500000 - Refuse and waste related services
- 90620000 - Snow-clearing services
- 90630000 - Ice-clearing services
- 90690000 - Graffiti removal services
- 90922000 - Pest-control services
- 98514000 - Domestic services

## Release History

- 13 Aug 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG511935
- 27 Oct 2023 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT491437

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT491437
  Facilities Management Services - The Contractor will be required to provide (or manage the provision of via sub- contractors) the range of FM services including: Facilities Management Helpdesk; including the maintenance of the asset records Asset Information Model Building Information Modelling (support and maintenance) Building Management System - manage and maintain (the College uses Trend iQ Vision BMS system) Lighting Management System - manage and maintain (Falkirk Campus - Zumtobel) Planned & Reactive Building Fabric & Building Services Maintenance, Planned Preventative Maintenance Schedule , and Statutory Maintenance Grounds Maintenance (Hard and Soft) Pest Control Energy & Utilities Monitoring Cleaning Waste Management Other related services as required
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG511935
  Facilities Management Services - The Contractor will be required to provide (or manage the provision of via sub- contractors) the range of FM services including: Facilities Management Helpdesk; including the maintenance of the asset records Asset Information Model Building Information Modelling (support and maintenance) Building Management System - manage and maintain (the College uses Trend iQ Vision BMS system) Lighting Management System - manage and maintain (Falkirk Campus - Zumtobel) Planned & Reactive Building Fabric & Building Services Maintenance, Planned Preventative Maintenance Schedule , and Statutory Maintenance Grounds Maintenance (Hard and Soft) Pest Control Energy & Utilities Monitoring Cleaning Waste Management Other related services as required

## Notice URLs

- http://
- http://www.forthvalley.ac.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000748328
- https://scottishlivingwage.org/
- https://www.fes-group.co.uk/group-services/facilities-management/
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/go/81439875018B60C075FF

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000748328. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000748328.json.