---
title: "Provision of an Integrated Student Admissions Solution"
ocid: "ocds-r6ebe6-0000752944"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000752944"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000752944.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000752944.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "UNIVERSITY OF THE HIGHLANDS AND ISLANDS"
published: "2024-01-09"
---

# Provision of an Integrated Student Admissions Solution

Buyer: UNIVERSITY OF THE HIGHLANDS AND ISLANDS  
Current stage: Award  
OCID: ocds-r6ebe6-0000752944

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## Summary

The University of the Highlands and Islands, located in Inverness, UK, has completed the procurement process for the "Provision of an Integrated Student Admissions Solution" under the procurement stage of a limited award procedure without prior publication of a call for competition. The procurement is for services in the education industry category. The deadline for service delivery to commence in January 2024 is crucial due to time constraints, with a solution implementation required by September 2024. The buying organization, University of the Highlands and Islands, identified Stu3 Ltd as the sole supplier capable of delivering the desired consultancy work.

This tender for the Integrated Student Admissions Solution offers business growth opportunities for SMEs specializing in consultancy services related to student admissions systems in the education sector. The direct award approach, necessitated by technical reasons and time constraints, presents a unique opportunity for Stu3 Ltd to provide specialised consultancy services to enhance the University's existing Student Records System. This could open doors for other similar SMEs with expertise in educational technology to explore collaborations with universities for system enhancements and integration projects.

## Notice

The University of the Highlands and Islands have a requirement for the Provision of an Integrated Student Admissions Solution for all Academic Partners of the University of the Highlands and Islands. It should be noted that this requirement is being procured by the University of the Highlands and Islands, on behalf of all UHI Academic Partners.

### Lot Information

Lot 1

The University of the Highlands and Islands, on behalf of the UHI Academic Partnership, have a requirement for a Contractor to enhance the Tribal SITS: Vision system, which has been implemented at the University. It is proposed that this development is split into two Phases. Phase One involves: - development of online application form template - development of applicant portal template - development of online application form for direct applications with dual-language capabilities - development of applicant portal: core functionality and integration with admissions staff processes - clearing on the internet - review and enhancement of integration between SITS and Microsoft Dynamics (Stutalk) - planning for future admissions office improvements Phase Two involves: - Improved automation within admissions staff processes and functionality - Improved admissions data maintenance tools - Shopping Cart for CPD Courses selection and payment - Applicant Portal Enhanced Features and Additional Processes - Early Life Support and fine tuning - Annual Cycle Rollover This contract was the subject to a VEAT notice dispatched on 11 December 2023 informing interested parties of the intention to enter into contract.

Options: The scope of work in Phase One and Phase Two (if extension applied), may be subject to change (within stated budget for each Phase). It is proposed that the cost of Phase One shall be roughly 170,000 GBP (excluding VAT), whilst for Phase Two, it is proposed that the cost shall be roughly 180,000 GBP (excluding VAT).

### Procurement Information

The University previously undertook a tender exercise for the Provision of an Integrated Student Admissions System, in July 2023. However, this tender exercise was cancelled (one submission exceeded the budget, whilst another submission, within budget, was deemed to be unsuitable). Thereafter, the University explored the use of a Framework Agreement to purchase a module which could be added to the University's Student Records System. After a demonstration and discussion, the quoted cost exceeded the budget of the University. Consequently, the University decided an alternative route could be the development of the University's existing Student Records System. As a result of cost, the University are unable to afford an Integrated Student Admissions System, or a new module to be implemented by the University's incumbent supplier of the Student Records System. Therefore, it was deemed appropriate to discuss possible deliverables to the existing Student Records System. The University performed a search for 'Tribal SITS Integration Consultancy' on the G-Cloud 13 Framework Agreement, which resulted in one supplier being listed. This supplier was 'Stu3 Limited'. As a result, the University believe there is only one supplier who possesses the capability to deliver consultancy work, with regard to the development of SITS: Vision. Moreover, the University has a requirement for a solution to be implemented for September 2024. In order to meet the September 2024 deadline, service delivery needs to commence at the start of January 2024. As a result of specialism and time constraints, a Direct Award is deemed to be a necessary approach.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN496009 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Jan 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 22 Dec 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £348,420 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF THE HIGHLANDS AND ISLANDS |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV2 3JH |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness Millburn |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM6 Highlands and Islands |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | STU3 |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support
- 73 - Research and development services and related consultancy services

### Codes

- 72000000 - IT services: consulting, software development, Internet and support
- 72212445 - Customer Relation Management software development services
- 72212517 - IT software development services
- 73220000 - Development consultancy services

## Release History

- 9 Jan 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN496009
- 11 Dec 2023 at 00:00 - Award - OJEU - F15 - Voluntary Ex Ante Transparency Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC494616

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC494616
  Provision of an Integrated Student Admissions Solution - The University of the Highlands and Islands have a requirement for the Provision of an Integrated Student Admissions Solution for all Academic Partners of the University of the Highlands and Islands. It should be noted that this requirement is being procured by the University of the Highlands and Islands, on behalf of all UHI Academic Partners.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN496009
  Provision of an Integrated Student Admissions Solution - The University of the Highlands and Islands have a requirement for the Provision of an Integrated Student Admissions Solution for all Academic Partners of the University of the Highlands and Islands. It should be noted that this requirement is being procured by the University of the Highlands and Islands, on behalf of all UHI Academic Partners.

## Notice URLs

- http://
- http://www.uhi.ac.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000752944

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000752944. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000752944.json.