---
title: "Cashless Catering and Online Payment Solution"
ocid: "ocds-r6ebe6-0000753939"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000753939"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000753939.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000753939.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "ABERDEENSHIRE COUNCIL"
published: "2025-03-04"
---

# Cashless Catering and Online Payment Solution

Buyer: ABERDEENSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000753939

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## Summary

Aberdeenshire Council has successfully completed a procurement process for a Cashless Catering and Online Payment Solution tailored for School Catering and Education and Children's Services (ECS). This procurement falls under the industry category of General Public Services and targets services to be delivered in Aberdeenshire. The tender was conducted using an open procedure and comprised several documents outlining the detailed requirements. The contracts were awarded on 28 February 2025, to CRB Cunninghams Limited, with a contract value of GBP 435,000. Key procurement stages included the tender period ending on 26 January 2024 and the subsequent award period starting the same day.

This tender provides substantial growth opportunities for businesses specialising in cashless catering and online payment solutions, notably those capable of delivering hosted solutions and integrating with existing systems. Small and medium enterprises (SMEs) particularly stand to benefit given the open procedural approach and requirements for electronic submissions. Businesses with experience in managing front-of-house services, generating critical data for analysis, and enabling online payments will find this contract suitable. CRB Cunninghams, an SME, exemplifies the type of business well-positioned to compete and secure similar opportunities with local authorities, specifically in the educational sector.

## Notice

The aim of this tender was to procure a Cashless Catering and Online Payment Solution in accordance with the Statement of Requirements, for use by School Catering and Education and Children's Services (ECS). Aberdeenshire Council currently has two separate contracts in place for a cashless catering and online payment solution that are nearing expiry. The Catering Service must ensure it has an appropriate solution in place that will continue to provide a front of house service and also to generate the accurate critical data that is required to run reports for data analysis that will help the Service to continue to operate efficiently. There is also a desire to push more payments online to stop the need for cash handling that is presently undertaken by staff and reduce the associated risks with those processes.

### Lot Information

Lot 1

The aim of this tender was to procure a Cashless Catering and Online Payment Solution in accordance with the Statement of Requirements, for use by School Catering and Education and Children's Services (ECS).. If any mandatory (Must-Have) requirements cannot be met, the supplier should not proceed with the tender. Should a supplier continue with their bid without meeting all mandatory requirements, the Council reserves the right to disqualify on the basis of non-compliance.

Renewal: The Council shall have the sole option of extending the contract for a further period (or periods) of up to two (2) years

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR525133 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Mar 2025 |
| Submission deadline | 26 Jan 2024 |
| Future notice date | Not specified |
| Award date | 28 Feb 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £675,000 |
| Lots value | £675,000 |
| Awards value | Not specified |
| Contracts value | £435,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ABERDEENSHIRE COUNCIL |
| Locality | ABERDEEN |
| Post town | Aberdeen |
| Postcode | AB16 5GB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM5 North Eastern Scotland |
| ITL 3 | TLM50 Aberdeen City and Aberdeenshire |
| Local authority | Aberdeen City |
| Electoral ward | Midstocket/Rosemount |
| Westminster constituency | Aberdeen North |
| Delivery location | TLM50 Aberdeen City and Aberdeenshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CRB CUNNINGHAMS |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48110000 - Point of sale (POS) software package
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 4 Mar 2025 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR525133
- 22 Jan 2024 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN496912
- 21 Dec 2023 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC495497

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC495497&idx=3
  18th January 2024 - Appendix 2 - Pricing Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC495497&idx=11
  18th January 2024 - Appendix 2 - Pricing Schedule v1 - formula correction
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC495497&idx=10
  15th January 2024 - List providing each school and their current total number of pupils
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC495497&idx=6
  21st December 2023 - Appendix 5 - Award Questionnaire
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC495497&idx=7
  21st December 2023 - Appendix 6a - Integration with MyAccount - Single Sign in
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC495497&idx=8
  21st December 2023 - Appendix 6b - Integration with MyAccount - Single Sign in
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC495497&idx=9
  21st December 2023 - Appendix 7 - current hardware list
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC495497&idx=1
  21st December 2023 - Invitation to Tender
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC495497&idx=2
  21st December 2023 - Appendix 1 - Statement of Requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC495497&idx=4
  21st December 2023 - Appendix 3 - Declaration
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC495497&idx=5
  21st December 2023 - Appendix 4 - Conditions of Contract
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC495497
  Cashless Catering and Online Payment Solution - The aim of this tender is to procure a Cashless Catering and Online Payment Solution in accordance with the Statement of Requirements, for use by School Catering and Education and Children's Services (ECS). Aberdeenshire Council currently has two separate contracts in place for a cashless catering and online payment solution that are nearing expiry. The Catering Service must ensure it has an appropriate solution in place that will continue to provide a front of house service and also to generate the accurate critical data that is required to run reports for data analysis that will help the Service to continue to operate efficiently. There is also a desire to push more payments online to stop the need for cash handling that is presently undertaken by staff and reduce the associated risks with those processes.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR525133
  Cashless Catering and Online Payment Solution - The aim of this tender was to procure a Cashless Catering and Online Payment Solution in accordance with the Statement of Requirements, for use by School Catering and Education and Children's Services (ECS). Aberdeenshire Council currently has two separate contracts in place for a cashless catering and online payment solution that are nearing expiry. The Catering Service must ensure it has an appropriate solution in place that will continue to provide a front of house service and also to generate the accurate critical data that is required to run reports for data analysis that will help the Service to continue to operate efficiently. There is also a desire to push more payments online to stop the need for cash handling that is presently undertaken by staff and reduce the associated risks with those processes.

## Notice URLs

- http://
- http://www.aberdeenshire.gov.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000753939

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000753939. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000753939.json.