--- title: "Information Governance Support" ocid: "ocds-r6ebe6-0000754001" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000754001" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000754001.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000754001.json" source: "Public Contracts Scotland" current_stage: "Tender" buyer: "BORD NA GAIDHLIG" published: "2023-12-22" --- # Information Governance Support Buyer: BORD NA GAIDHLIG Current stage: Tender OCID: ocds-r6ebe6-0000754001 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000754001) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000754001.json) ## Summary The procurement process for the public contract titled "Information Governance Support" is being conducted by Bord na Gaidhlig, a central purchasing body based in Inverness, UK. The procurement stage is currently active, with a tender deadline of 12th January 2024. This contract falls under the services category and follows an open procedure. The contract aims to assist the organization in complying with information governance legislation, including data protection laws and acts such as the Freedom of Information (Scotland) Act 2002. For more details, visit the organization's website at www.gaidhlig.scot. This tender opportunity presents potential for business growth particularly for service providers experienced in information governance and data protection. Companies well-versed in managing information and records efficiently, as well as those with expertise in Freedom of Information compliance, are suited to compete. The tender requires a focus on quality and price criteria in the submission. The buying organization, Bord na Gaidhlig, holds a key role in promoting Gaelic development in Scotland and offers this contract for service providers aligned with their vision of promoting Gaelic in various sectors. The planned contract period is for an initial 24 months, with possible extensions at the discretion of Bord na Gaidhlig. ## Notice Bord na Gaidhlig (BnG) is seeking a service provider to assist the Corporate Services function of the organisation to comply with the requirements of information governance legislation including UK data protection legislation, the Freedom of Information (Scotland) Act 2002 and the Public Records (Scotland) Act 2011. ### Lot Information Lot 1 KEY TASKS The key tasks within this support will be divided into three sections; Data Protection, Information and Records Management, Freedom of Information. Data Protection This service will provide the role of a Data Protection Officer (DPO) who must be expert, autonomous and free from conflict of interest. The DPO will: - inform and advise BnG and our employees about our obligations to comply with the UK GDPR and other data protection laws; - monitor compliance with the UK GDPR and other data protection laws, and with our data protection polices, including managing internal data protection activities; raising awareness of data protection issues, training staff and conducting internal audits; - advise on, and to monitor, data protection impact assessments; - cooperate with the supervisory authority; - and to be the first point of contact for supervisory authorities and for individuals whose data is processed (employees, customers etc). One key task for the DPO will be assisting officers in ensuring data protection compliance within published data and research documents. Information & Records Management Bord na Gaidhlig recognises that efficient and effective management of its records is necessary to support its core functions and activities, to comply with its legal and regulatory obligations and to contribute to the effective overall management of the organisation. Bord na Gaidhlig now seeks a service to ensure the organisation is managing its information and records efficiently whilst meeting the requirements of Public Records (Scotland) Act 2011 (PRSA) and other relevant legislation. Working with the Office Manager, the service provider will identify areas for improvement in information management and produce guidelines as necessary. They will also give practical support in raising awareness of retention schedules; document naming and versioning guidance; and other records management policies and procedures required for Public Records (Scotland) Act 2011 compliance within the Microsoft 365 suite of applications including SharePoint. The tender should include the cost for a training session to ensure all staff have an understanding of the operational requirements. Freedom of Information As a publicly funded organisation, Bord na Gaidhlig is committed to complying fully with the Freedom of Information (Scotland) Act 2002. In 2022/23 we received ten Freedom of Information requests, compared with seven in the previous financial year. The successful service provider will advise BnG staff with specific challenging requests, and on any policy and procedure development.. The anticipated time allocation is expected to be circa 1.5 days per month. The working language of the organisation is Gaelic. All policies and key employment documentation are available bilingually and a translation service is provided. Renewal: The contract will be for an initial period of 24 months, with the option to extend for up to further three periods of 12 months each at the sole discretion of Bord na Gaidhlig. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC495528 | | Notice type | OJEU - F2 - Contract Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 22 Dec 2023 | | Submission deadline | 12 Jan 2024 | | Future notice date | 22 Dec 2023 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BORD NA GAIDHLIG | | Locality | INVERNESS | | Post town | Inverness | | Postcode | IV3 8NW | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM2 Highlands and Islands | | ITL 3 | TLM20 Highlands and Islands | | Local authority | Highland | | Electoral ward | Inverness West | | Westminster constituency | Inverness, Skye and West Ross-shire | | Delivery location | TLM Scotland | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79990000 - Miscellaneous business-related services ## Release History - 22 Dec 2023 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC495528 - 21 Dec 2023 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC495499 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC495528&idx=1 22nd December 2023 - Tender Specification Document - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC495499&idx=1 21st December 2023 - Tender Specification Document - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC495499 Information Governance Support - Bord na Gaidhlig (BnG) is seeking a service provider to assist the Corporate Services function of the organisation to comply with the requirements of information governance legislation including UK data protection legislation, the Freedom of Information (Scotland) Act 2002 and the Public Records (Scotland) Act 2011. - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC495528 Information Governance Support - Bord na Gaidhlig (BnG) is seeking a service provider to assist the Corporate Services function of the organisation to comply with the requirements of information governance legislation including UK data protection legislation, the Freedom of Information (Scotland) Act 2002 and the Public Records (Scotland) Act 2011. ## Notice URLs - http:// - http://www.gaidhlig.scot - http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=754091 - http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000754001 - https://www.publiccontractsscotland.gov.uk/Search/Search_AuthProfile.aspx?ID=AA16582 - https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16582 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000754001. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000754001.json.