---
title: "CES - Property Management System"
ocid: "ocds-r6ebe6-0000756147"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000756147"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000756147.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000756147.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "CROWN ESTATE SCOTLAND"
published: "2025-06-18"
---

# CES - Property Management System

Buyer: CROWN ESTATE SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000756147

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000756147.json)

## Summary

Crown Estate Scotland sought to implement a comprehensive Property Management System through an open procurement process, effective from January 2024 with the award concluded in June 2025. Located in Edinburgh, this procurement targeted the goods industry category, aiming to manage a diverse portfolio of 4,300 assets within the UK region. The procurement method utilised was an open procedure, ensuring a competitive nature suitable for small and medium-sized enterprises (SMEs). Key deadlines included the end of the tender period on 26th February 2024 and the contract signed by the successful supplier, Grosvenor Systems, on 4th June 2025. The contract is valued at approximately £2.35 million GBP, highlighting the scale and importance of the digital transformation of Crown Estate Scotland's property management operations.

This tender provided substantial opportunities for business growth, especially for companies in the software and property management industries. Businesses specialising in complex asset management solutions, capable of adhering to both property and legal standards within Scotland, were particularly well-suited to compete. With stringent selection criteria including quality, cost, and financial stability, firms meeting these benchmarks had the potential to secure a long-term business relationship, given the contract's possibility for extension over several years. Additionally, the focus on community benefits such as employment generation and environmental conservation aligns with broader corporate social responsibility goals, presenting an opportunity for businesses to contribute to societal improvement while expanding their market presence.

## Notice

Crown Estate Scotland is tendering for a Property Management System. This system will be used to manage approximately 4,300 assets at present. Crown Estate Scotland have a wide mix of Property/Asset types on, above and below ground. As such it is important that whatever system we use is capable to coping with multiple Property/Asset types simultaneously and the different rules that apply to them. The system must support Scotland's property and related law.

### Lot Information

Lot 1

This procurement seeks to deliver a Property Management System to manage approximately 4,300 assets. Crown Estate Scotland have a wide mix of Property/Asset types on, above and below ground. As such it is important that whatever system proposed is capable to coping with multiple Property/Asset types simultaneously and the different rules that apply to them. The system must support Scotland's property and related law. Examples of specific properties/asset classifications currently include: - Agricultural farms, farmhouses & farm cottages - Ground leases - Let residential houses & cottages - Let buildings & other commercial premises - Retail and office space - Forestry - Aquaculture - Finfish/Shellfish farms/Seaweed - Offshore Wind farms, Wave & Tidal, Carbon Capture and Storage - Moorings, marinas, pontoons - Harbours, piers & jetties - Sporting & Fishing agreements - Salmon Fishing Rights - Mineral leases and Mines Royal option agreements - Agreements for subsea cables and pipelines

Renewal: The contract will be for an initial 18 months prior to go-live which will be to build, configure test and train users, with a further 60 months from go live. The contract may be extended for up to an additional 5x12 month period, each 12 month extension period will be mutually agreed 24 months prior to the end of contract.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN532834 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Jun 2025 |
| Submission deadline | 26 Feb 2024 |
| Future notice date | Not specified |
| Award date | 4 Jun 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £3,400,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £2,354,097 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CROWN ESTATE SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH3 9GL |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | GROSVENOR SYSTEMS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package

## Release History

- 18 Jun 2025 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN532834
- 24 Jan 2024 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN497157

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN497157&idx=5
  24th January 2024 - License Cost Sheet
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN497157&idx=6
  24th January 2024 - Technical Questions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN497157&idx=7
  24th January 2024 - PCG
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN497157&idx=8
  24th January 2024 - Tender Declaration
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN497157&idx=9
  24th January 2024 - Community Benefits
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN497157&idx=10
  24th January 2024 - FWF
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN497157&idx=11
  24th January 2024 - Living Wage Response
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN497157&idx=1
  24th January 2024 - Invitation to Tender
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN497157&idx=2
  24th January 2024 - ASM Requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN497157&idx=3
  24th January 2024 - ASM User Stories
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN497157&idx=4
  24th January 2024 - ITT Cost Sheet
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN497157
  CES - Property Management System - Crown Estate Scotland is tendering for a Property Management System. This system will be used to manage approximately 4,300 assets at present. Crown Estate Scotland have a wide mix of Property/Asset types on, above and below ground. As such it is important that whatever system we use is capable to coping with multiple Property/Asset types simultaneously and the different rules that apply to them. The system must support Scotland's property and related law.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN532834
  CES - Property Management System - Crown Estate Scotland is tendering for a Property Management System. This system will be used to manage approximately 4,300 assets at present. Crown Estate Scotland have a wide mix of Property/Asset types on, above and below ground. As such it is important that whatever system we use is capable to coping with multiple Property/Asset types simultaneously and the different rules that apply to them. The system must support Scotland's property and related law.

## Notice URLs

- http://
- http://crownestatescotland.com/
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000756147

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000756147. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000756147.json.