---
title: "SPS-01610 Support and Maintenance for SPS's EPOS System"
ocid: "ocds-r6ebe6-0000757707"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000757707"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000757707.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000757707.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "SCOTTISH PRISON SERVICE"
published: "2024-03-05"
---

# SPS-01610 Support and Maintenance for SPS's EPOS System

Buyer: SCOTTISH PRISON SERVICE  
Current stage: Award  
OCID: ocds-r6ebe6-0000757707

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## Summary

The Scottish Prison Service has awarded a contract for the ongoing support and maintenance of its Electronic Point of Sale (EPOS) system. The procurement method used was a limited tender, with an award procedure without prior publication of a call for competition. The buying organization is located in Edinburgh, UK, and the industry category is public order and safety. The contract title is "SPS-01610 Support and Maintenance for SPS's EPOS System." The procurement process has reached the award stage, with the contract signed on 8th February 2024, valuing £110,000.

This tender presents an opportunity for businesses specializing in providing support and maintenance services for EPOS systems in the public safety sector. As the contract is for ongoing support and maintenance of a specialized system developed by the incumbent supplier, businesses with experience in intricate technical integration projects would be suited to compete. The Scottish Prison Service aims to ensure the seamless operation of its EPOS system within its estate, offering a potential long-term partnership for the chosen supplier.

## Notice

This contract is for the on-going support and maintenance of SPS's Electronic Point of Sale (EPOS) system currently in use within SPS estate.

### Lot Information

Lot 1

SPS intends to make a direct award to Lapsley Ltd who currently provide SPS with ongoing annual support and maintenance (ASM)for the EPOS system. The EPOS system is installed throughout the SPS Estate. SPS intends to award a three year contract with a possible two year extension.

### Procurement Information

SPS implemented an EPOS system in 2014 via a contract with Lapsley Ltd, procured via Open Competition. This Contract provides ongoing support and maintenance for this EPOS system. The EPOS system has been developed over a number of years, to fully integrate with SPS' existing internal prisoner record system. As these developments have been written and implemented by Lapsley Ltd, any new supplier would not be familiar with the full range of functionality that the software now offers and the complexities of the technical integration with the prisoner record system. The proposed contract term aligns with a separate project which is assessing services which may be provided in an in-cell environment in future.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR500116 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Mar 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 8 Feb 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £110,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SCOTTISH PRISON SERVICE |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH12 9DJ |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Drum Brae/Gyle |
| Westminster constituency | Edinburgh West |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | LAPSLEY |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48110000 - Point of sale (POS) software package
- 72267000 - Software maintenance and repair services

## Release History

- 5 Mar 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR500116
- 8 Feb 2024 at 00:00 - Award - OJEU - F15 - Voluntary Ex Ante Transparency Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB498348

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB498348
  SPS-01610 Support and Maintenance for SPS's EPOS System - This contract is for the on-going support and maintenance of SPS's Electronic Point of Sale (EPOS) system currently in use within SPS estate.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR500116
  SPS-01610 Support and Maintenance for SPS's EPOS System - This contract is for the on-going support and maintenance of SPS's Electronic Point of Sale (EPOS) system currently in use within SPS estate.

## Notice URLs

- http://
- http://www.sps.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000757707

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000757707. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000757707.json.