---
title: "The complete purchase of a Box Cutting Machine - including delivery, installation, training plus an annual support and service term contract."
ocid: "ocds-r6ebe6-0000757996"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000757996"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000757996.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000757996.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "NATIONAL LIBRARY OF SCOTLAND"
published: "2024-05-07"
---

# The complete purchase of a Box Cutting Machine - including delivery, installation, training plus an annual support and service term contract.

Buyer: NATIONAL LIBRARY OF SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000757996

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## Summary

The National Library of Scotland is procuring a Box Cutting Machine for its Sighthill Building to protect and preserve collection items. This one-off requirement includes the purchase of goods, installation, training, and an annual support and service term contract. The Library aims to award the contract by 9th April 2024, with delivery, installation, and training scheduled by June 2024. Interested businesses, especially those in the goods industry related to recreation, culture, and religion, should consider submitting tenders before the closing date to compete for this opportunity.

This public procurement opportunity involves an open procedure where businesses can bid for the supply of the Box Cutting Machine. The National Library of Scotland, located in Edinburgh, is the buying organization overseeing this tender. The procurement process includes specific quality and cost criteria, with the Library emphasising the need for a fully managed contract throughout the delivery phase. Businesses capable of meeting the technical requirements and providing a comprehensive and excellent response are well-suited to compete and potentially secure the contract.

## Notice

To realise the strategic commitments around conservation and preservation of Library collections, the Library requires a Box Cutting Machine for use in the Sighthill Building. This system must be able to design, crease and cut bespoke enclosure designs. The boxes created by this system are primarily used by the Library to hold collection items in order to protect and preserve those items. Archival boxboard is the main material used for these boxes as it has preservation qualities. This is a one-off requirement for the purchase of goods and associated support services for the duration of the term contract. The Library requires a fully managed contract, including the management of subcontractors as required, for the full delivery of the goods and associated services scoped within this specification over the full term of the contract.

### Lot Information

Lot 1

The Library holds an extensive range of archival materials that are to be protected and preserved within bespoke enclosure designs utilising archival boxboard. To create these bespoke enclosure designs the Library requires a customisable box cutting machine. When completing your tender response, you will be required to confirm how your proposed solution meets the mandatory "must" and desirable "should" requirements. The Invitation to tender letter issued with this specification details in full the process to follow for submitting a compliant tender. It is anticipated that a contract will be awarded by 9 April 2024 with the delivery, installation and training of the proposed equipment to be by June 2024 and an annual support contract to commence 12 months following successful installation for 6 years. Prices quoted and accepted for the proposed equipment under this contract is fixed. Prices quoted and accepted for annual support and servicing will be fixed for the initial 2 years following end of warranty and subject to a price review in accordance with section 5.4 below thereafter.. Interested suppliers must complete the SPD available with this contract notice.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY504707 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 May 2024 |
| Submission deadline | 13 Mar 2024 |
| Future notice date | Not specified |
| Award date | 9 Apr 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £120,000 |
| Lots value | £120,000 |
| Awards value | Not specified |
| Contracts value | £125,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL LIBRARY OF SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1EW |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CONSERVATION BY DESIGN |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 42 - Industrial machinery

### Codes

- 30131100 - Paper or envelope folding machines
- 42000000 - Industrial machinery
- 42800000 - Machinery for paper or paperboard production

## Release History

- 7 May 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY504707
- 5 Mar 2024 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR500125
- 12 Feb 2024 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB498594

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB498594&idx=10
  12th March 2024 - Delivery Location and Access Route Drawing
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB498594&idx=1
  12th February 2024 - ITT Appendix 1-4
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB498594&idx=2
  12th February 2024 - Price Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB498594&idx=3
  12th February 2024 - Quality Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB498594&idx=4
  12th February 2024 - Specification
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB498594&idx=5
  12th February 2024 - Example Evaluation Matrix
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB498594&idx=6
  12th February 2024 - Sighthill Building Layout 1
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB498594&idx=7
  12th February 2024 - Sighthill Building Layout 2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB498594&idx=8
  12th February 2024 - Library's conditions of contract for goods and services
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB498594&idx=9
  12th February 2024 - Invitation to tender
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB498594
  The complete purchase of a Box Cutting Machine - including delivery, installation, training plus an annual support and service term contract. - To realise the strategic commitments around conservation and preservation of Library collections, the Library requires a Box Cutting Machine for use in the Sighthill Building. This system must be able to design, crease and cut bespoke enclosure designs. The boxes created by this system are primarily used by the Library to hold collection items in order to protect and preserve those items. Archival boxboard is the main material used for these boxes as it has preservation qualities. This is a one-off requirement for the purchase of goods and associated support services for the duration of the term contract. The Library requires a fully managed contract, including the management of subcontractors as required, for the full delivery of the goods and associated services scoped within this specification over the full term of the contract.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY504707
  The complete purchase of a Box Cutting Machine - including delivery, installation, training plus an annual support and service term contract. - To realise the strategic commitments around conservation and preservation of Library collections, the Library requires a Box Cutting Machine for use in the Sighthill Building. This system must be able to design, crease and cut bespoke enclosure designs. The boxes created by this system are primarily used by the Library to hold collection items in order to protect and preserve those items. Archival boxboard is the main material used for these boxes as it has preservation qualities. This is a one-off requirement for the purchase of goods and associated support services for the duration of the term contract. The Library requires a fully managed contract, including the management of subcontractors as required, for the full delivery of the goods and associated services scoped within this specification over the full term of the contract.

## Notice URLs

- http://
- http://www.nls.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000757996

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000757996. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000757996.json.